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Home My WebLink About05.01.20 Butte LAFCO Proposed Budget for FY 2020-21 AT2 Agenda Item 3.1 M E M O R A N D U M TO:Local Agency Formation Commission FROM:Budget Committee SUBJECT:Agenda Item 3.1–Review and Consideration of FinalBudget for FY 2020/21 DATE:April27, 2020for the Meeting of May 7, 2020 ____________________________________________________________________________ On April 2, 2020, the Commission reviewed and approved the Proposed Budget for FY 2020/21, as unanimously recommended by the Budget Committee,andcontinued the itemto May 7, 2020for final adoption.Pursuant to California Government Code Section 56381,the Proposed Budget has been circulated to all affected agencies. Aside from the initial meeting of the Budget Committee on March 23, 2020,no comments have been receivedthroughoutthe budget proceedings for Fiscal Year 2020/21. The Final Budget for FY 2020/21, as presented: 1.Approvesathree percent cost of living adjustment (COLA) to the currently adopted Salary Plan, as amended May 2, 2019; and 2.Approves an amendment to thecurrently adopted Salary Plan, adding Steps (6-8) to the Executive Officer salary range;and 3.Increasesmember agencies'assessmentsby eightpercent and advisesmember agencies of the potential necessity to incrementally increase assessment rates in future fiscal years in order for the Commission to achieve its expanding statemandated responsibilities, consistent with Government Code Section 56381. ACTION REQUESTED: 1.Receive comments from the public and affected agenciesand adopt Resolution No.08 2019/20approving the Final Budget for FY 2020/21. Attachments: 1.Proposed Final Budget for FY 2020/21 2.Resolution No. 08 2019/20 Attachment 1 Butte Local Agency Formation Commission Proposed Final Budget for FY 2020/21 2019/202020/21 Adopted: May 2, 2019Proposed Final BaseSpecialBaseSpecial TotalTotal BudgetProjectsBudgetProjects FUNDING SOURCES 441000Interest 15,000-15,00015,000-15,000 441001Unrealized Gain/Loss------ 453006Other Government Agencies (County)294,050-294,050317,574-317,574 453008Other Government Agencies (Cities)294,050-294,050317,574-317,574 453008Other-In-Lieu Revenue (Special Districts)65,346-65,34670,574-70,574 454000Other-In-Lieu Revenue ------ 462005Charges for Services18,726-18,72624,081-24,081 473000Miscellaneous Revenue6,000-6,0006,000-6,000 473000Miscellaneous Revenue (SOI Trust Fund)20,000-20,00020,000-20,000 Total Funding Sources713,172-713,172770,803-770,803 EXPENDITURES Wages 511000Regular Help Wages339,123-339,123362,500-362,500 511010Extra Help Wages10,383-10,38310,700-10,700 Total Wages349,506-349,506373,200-373,200 Benefits 512010ER PERS35,336-35,33640,662-40,662 512035PERS EMPC 11,591-11,59113,848-13,848 513000Health Insurance50,000-50,00071,200-71,200 513010Basic Life 96-9696-96 513020LTD Department Heads825-8251,002-1,002 513030State Unemployment Insurance625-625595-595 515000FICA & Medicare26,094-26,09427,880-27,880 516000Employee Assistance Program334-334397-397 516001Flex Spending Fees48-4854-54 516002SDI3,381-3,3813,584-3,584 516004EE PERS23,739-23,73925,370-25,370 516010Cash Back Payments6,067-6,0676,067-6,067 Total Benefits158,136-158,136190,755-190,755 Total Wages and Benefits507,642507,642563,955-563,955 Services & Supplies 523000Telephone Charges3,102-3,1023,102-3,102 523010Fax, Pagers & Cell Phones840-840840-840 525020Janitorial1,000-1,0001,000-1,000 526010Insurance: Outside Purchase5,411-5,4115,952-5,952 531000Associations Memberships6,075-6,0757,100-7,100 533030Small Office Equipment5,000-5,0005,000-5,000 534000Consultants County Accounting Services3,401-3,4013,401-3,401 County Treasury Services35-3535-35 County Human Resource Services13,500-13,50013,500-13,500 Annual Audit Fees7,500-7,5008,055-8,055 Legal Counsel Fees25,440-25,44025,440-25,440 GIS Consulting Services18,000-18,00018,000-18,000 Total 67,876-67,87668,431-68,431 534005Claims Administration2,310-2,3102,540-2,540 534020Data Processing6,680-6,6806,680-6,680 535000Legally Required Publications3,500-3,5003,500-3,500 536000Equipment: Rent and Lease300-300360-360 537000Building: Rent and Lease14,896-14,89615,303-15,303 539001Special Departmental Expense5,000-5,0005,000-5,000 540010Vehicle Expense Reimbursement11,040-11,04011,040-11,040 540020Travel/Transportation11,000-11,00011,000-11,000 541000Electricity/Gas/Water/Sewer/CAM Charges6,500-6,5005,000-5,000 Total Services & Supplies150,530-150,530151,848-151,848 Appropriations 580010Appropriation Contingency30,000-30,00030,000-30,000 101001Appropriation Reserve25,000-25,00025,000-25,000 Total Appropriations55,000-55,00055,000-55,000 Total Services & Supplies and Appropriations 205,530-205,530206,848-206,848 713,172-713,172770,803-770,803 Total Proposed Final Budget NarrativeforFiscal Year 2020-21 FUNDING SOURCES: 441000–Interest Earned$15,000 Interest income is accrued on treasurycash. 453006; 453008–Member Agency Funding$705,722 Allocationand Proportionate Shareof Funding Requirement: 453006:Other Governmental Agencies (County@45%) 453008:Other Governmental Agencies (Cities @ 45%) 453008:Other-In-Lieu Revenue (Special Districts@(10%) Calculations are prepared by the Butte County Auditor. Individualcity shares are based on revenue as reportedin the most recent edition of the Cities Annual Report published by the State Controller. Individual special district shares are based on revenues as reported in the most recent report of the “Financial Transactions Concerning Special Districts” published by the State Controller. 462005–Charges for Services$24,081 Pursuant to the adopted Fee Schedule, application filing fees are charged to applicants for the processing of applications submitted for sphere of influence amendments, formations of special districts and changes of organization and reorganization. Application processing fees vary widely depending on the complexity of the action requested. 473000–Miscellaneous Revenue$6,000 CALAFCO Stipend. 473000–Miscellaneous Revenue (SOI Trust Fund)$20,000 Restricted monies held within the Sphere Trust Fund for the explicit purpose of fundingCommission directed staff level review and maintenance of municipal service reviews and sphereof influence plans andrelated actions. 2 EXPENDITURES: 511000/511010–Wages$373,200 Salaries reflect base wagespursuant to the adopted Salary Plan. 5120010 thru 516010 –Benefits$190,755 CalPERS Retirement; ICMA Deferred Compensation & Medicare; State UnemploymentInsurance, Employment Training & State Disability Insurance; Health, Dental & Vision; Employee Assistance Program; Flexible Spending Fees, Cash Back; and Basic/Long Term Life Insurance. 523000–Telephone Charges$3,102 Communication County Services ($162); Communications($2,940). 523010–Fax, Pagers & Cell Phones$840 Cell Phone Allowance. 525020–Janitorial$1,000 Toiletries, cleaning supplies, floor tile buffing and other household items. 526010–Insurance: Outside Purchase$5,952 Property and General Liability coverage, provided through Special District Risk Management Authority. 531000 –Associations Memberships$7,100 Memberships to professional organizations, including various publications and subscriptions that support staff development on current issues affecting the agency's responsibilities. 533030–Small Office Equipment$5,000 General offices supplies, including computer software upgrades. 534000–Consultants$68,431 County Accounting Services ($3,401); County Treasury Services ($35); County Human Resources Services ($13,500); Annual Audit Fees($7,500); Legal Counsel Fees ($25,440) and GIS Mapping Services ($18,000). 534005–Claims Administration$2,540 Workers' Compensation and Employer's Liability coverage, provided through Special District Risk Management Authority. 3 Expenditures: Continued 534020–Data Processing$6,680 County Data Processing/Information Services. 535000–Legally Required Publications $3,500 Subscriptions and publishing of legal notices, as required by LAFCO Policies and State Law. 536000 –Equipment: Rent & Lease$360 Office security system. 537000 –Building: Rent & Lease$14,896 Pursuant to H.P. Downer Business Center, LLC lease agreement. 539001 –Special DepartmentalExpense$5,000 Website maintenance, including security updates; professional development and training. 540010 –Vehicle Expense Reimbursement$11,040 Vehicle allowances. 540020–Transportation/Travel$11,000 Attendance at conferences, meetings, trainings; and CALAFCO participation. 541000 –Electricity/Gas/Water/Sewer/CAM Charges$5,000 Electricity, natural gas, water, garbage disposal, janitorial and landscaping. Appropriations: 580-Contingency$30,000 Unanticipated costs, i.e., budget shortfall coverage, special studies or legal fees. 797-Reserve$25,000 Isolated funding for accrued leave liabilities and other post employment benefits. 4 Attachment 2 RESOLUTIONNO.082019/20 RESOLUTION ADOPTING THE BUTTE LOCAL AGENCY FORMATION COMMISSION FINAL BUDGET FOR FISCAL YEAR 2020/21 WHEREAS, the Cortese-Knox-Hertzberg Act of 2000 requires that each LAFCO within the State of California adopt a budget pursuant to Government Code Section 56381(a); and WHEREAS,at a minimum, the proposed and final budgetshall be equal to the budget adopted for the previous fiscal yearunless the commission finds that reduced staffing or program costswill nevertheless allow the commission to fulfill the purposes andprograms of this chapterpursuant to Government Code Section 56381(a); and WHEREAS, the Butte Local Agency Formation Commission has heretofore approved a Proposed Budget for the Commission and held a duly noticed hearing thereon as required by law on April 2,2020for the purpose of developing a Final Budget for the Fiscal Year 2020/21; and WHEREAS, the Proposed Fiscal Year 2020/21Budget has been circulated toall affected agencies pursuant to Government Code Section 56381(a); and WHEREAS,the Butte Local Agency Formation Commission hereby advises member agencies of the potential necessity to incrementally increase agency assessment rates in the fiscal years to follow in order for the Commissionto achieve its expanding state mandated responsibilities, consistent with Government Code Section 56381; and NOW, THEREFORE, BE IT RESOLVEDby the Butte Local Agency Formation Commission, that the Proposed Budget is hereby adopted as the Final Budget for Fiscal Year 2020/21for the Butte Local Agency Formation Commission; which: 1.Approves athree percentcost of living adjustment (COLA) to the currently adopted Salary Plan, as amended May 2, 2019; and 2.Approves an amendment to the currently adopted Salary Plan, adding Steps (6- 8) to the Executive Officer salary range; and BE IT FURTHER RESOLVED thataforementioned Final Budget for Fiscal Year 2020/21is officially adopted and ordered to be circulated to all affected agencies pursuant to Government Code Section 56381(a); and 1 RESOLUTION NO. 082019/20 PASSED AND ADOPTEDby the Butte Local Agency Formation Commission this 7thday of May 2020by the following vote: AYES: NOES: ABSENT: ABSTAINS: _____________________________________ Carl Leverenz, Chair Butte Local Agency Formation Commission ATTEST: ___________________________ Stephen Lucas, Executive Officer 2