HomeMy WebLinkAbout12.30.21 Non-profit Stabilization Program 2.0
From:Boston, Shelby
To:Kimmelshue, Tod; Ritter, Tami; Lucero, Debra; Connelly, Bill; Teeter, Doug; Pickett, Andy; BOS; Hatcher, Casey
Subject:Non-profit Stabilization Program 2.0
Date:Friday, December 31, 2021 8:27:49 AM
Attachments:NonProfit Grant Application Packet.pdf
Hello Board,
The application period for the Butte Non-Profit Stabilization Program II Grants opens today
for four weeks and closes January 31, 2022. The program will provide a maximum of
$49,999 one-time grant awards to non-profit organizations located within Butte County and
who serve Butte County residents. These grant funds will assist Butte County non-profit
organizations with costs associated with the impacts of business closures, the costs
associated with adherence to local requirements for safe business re-openings, and the
financial impacts because of COVID-19.
In the previous program the grant ceiling was $99,000 per applicant. This round using
ARPA funds that ceiling has been decreased due to the significant fiscal reporting
requirements grantees would be responsible for to receive the funds.
I’ve attached the application packet for your review. Interested organizations can
visitwww.buttecounty.net/dess to obtain an application packet which includes guidelines, an
application form and FAQs. Community members without internet access can call staff
at (530) 552-3213 and an application will be mailed to them.
Grant guidelines are similar to the first round of grants but the timeline has been
extended until December 31, 2022 to expend the funds. All non-profit organizations are
welcome to apply regardless of whether they have received previous federal assistance.
Department staff will review all applications for completeness and eligibility before placing
them in the lottery with an assigned number. Once all applications have been reviewed, a
lottery application will be used to draw numbers until a total of $950,000 is awarded.
Successful grant applicants will be notified and funds will be available within 30 days of
submitting a grant agreement.
DESS is looking forward to administering the grant program again and providing some
much needed relief to Butte County non-profit organizations.
If you have any questions or need additional information please contact me.
Thank you,
Shelby Boston
Employment and Social Services Shelby Boston, Director
Anna Loughman, Assistant Director
Administration
P.O. Box 1649 T: 530.538.7572
buttecounty.net/dess
Oroville, California 95965 F: 530.534.5745
Invitation to Apply
Butte Non-Profit Stabilization Program II
Butte Non-Profit Stabilization Program II Purpose
The Butte Non-Profit Stabilization Program II will provide a maximum of $49,999 one-time grant awards to
non-profit organizations located within Butte County and who serve Butte County residents. These grant
funds will assist Butte County non-profit organizations with costs associated with the impacts of business
closures, the costs associated with adherence to local requirements for safe business re-openings, and
the financial impacts because of COVID-19. The department will choose grantees via lottery from a pool
of applicants determined to be eligible local non-profit organizations after a four-week open application
window.
Geographic Focus
The applicant non-profit organizations MUST be located within Butte County and serve Butte County
residents.
Eligibility
Organizations must demonstrate tax exempt 501(c)(3) status.
Non-profit organizations physically located and operating in Butte County with a
demonstrated economic need as a direct result of COVID-19.
Non-profit organizations located within a local jurisdiction that is enforcing the State
guidance related to COVID-19.
Additional documentation will be required as part of the grant application process.
Expenditures must be incurred from the date of grant issuance through December 31,
2022.
Funds can be used for direct services to the public in response to COVID-19.
Successful applicants will be required to enter into a contract with Butte County and
provide a final summary report demonstrating acceptable use of funds in the community.
Use of Grant Funds
Grantees may NOT use the Grant for the following:
Re-granting to other organizations
Endowment
Lobbying – IRS defined lobbying activities are prohibited by federal law
Grant Range
Applicants are strongly encouraged to request the specific amount needed to fund their effort and
proposed needs. The department will fund the final selected grantees based on their requests up to the
maximum limit of $49,999. Any unexpended or uncommitted grant funds at the end of the grant period
must be returned to Butte County.
Grant Awards
Total grants committed will not exceed $950,000 through this program. The maximum amount per
individual grant will not exceed $49,999.
Grant funds must be spent or expenses incurred from the date of the grant issuance through December
31, 2022.
Grant Application Instructions
The application packet is available at http://www.buttecounty.net/dess. The packet includes grant
information, an application form and FAQs. Complete applications should be emailed to
DESSNonProfitGrant@buttecounty.net. If you are unable to access the internet, please contact staff at
(530) 552-3213.
Grant applications must include the following:
A completed and signed Butte Non-Profit Stabilization Program II Application
Organization financial statement and budget
Project budget
Most recently filed IRS Form 990
A completed W-9
Proof of IRS federal tax exempt status, 501(c)(3)
Timeline:
Please submit your grant application packet no later than 5:00pm PST on January 31, 2022 to the
following email DESSNonProfitGrant@buttecounty.net or mail to P.O. Box 1649, Oroville, CA 95965.
1. Invitation for grant application release – January 3, 2022
2. Grant application and required documents are due – January 31, 2022
3. Grant recipients notified – estimated February 28, 2022
4. All reporting must be submitted to the Department of Employment and Social Services by
January 14, 2023.
Questions:
Please visit http://www.buttecounty.net/dess to review general grant guidelines or Frequently Asked
Questions (FAQs) or contact us at DESSNonProfitGrant@buttecounty.netor(530) 552-3213.
Employmentand Social Services Shelby Boston, Director
Anna Loughman, Assistant Director
Administration
P.O. Box 1649 T: 530.538.7572
buttecounty.net/dess
Oroville, California 95965 F: 530.534.5745
Butte Non-Profit Stabilization ProgramIIApplication
Organization Information Date of Application: ___________
Contact Name:
Full Legal Organization Name:
Contact Phone:
Address: Contact Email:
City, State:
Organization Status:
Zip:
501 (c)(3) Tax Exempt with Valid EIN
Accredited Educational Institution
Project Information
Project/Program Name: Total Requested Amount: $
(maximum $49,999):
Project Documentation
Is your organization located in Butte County and serving Butte County residents?
Yes No
Will the funds you are applying for cover COVID-19 related expenditures that will occur from the date of the
grant approval and can be fully expended by December 31, 2022?
Yes No
Do you understand that successful applicant organizations must provide a final summary report
demonstrating acceptable use of the funds in the community at the end of the grant period?
Yes No
Checklist of required documents and forms:
Completed and signed Butte Non-Profit Stabilization Program II Application
Organization financial statement and budget
Project budget
Most recently filed IRS Form 990
Completed W-9
Proof of IRS federal tax exempt status, 501(c)(3)
Page 1 of 3
Butte Non-Profit Stabilization Program Application
Project Narrative
Please provide a description of how your organization plans to utilize these funds. All funds requested must
demonstrate direct correlation to COVID-19. Please include demographics of the population served in the
community:
Budget
Dollar Amount of Non-Profit's Annual Budget
Amount of Funds Being Requested
ItemPrice Quantity Cost
Total
Declarations
I declareunder penalty of perjury (under the laws of the United States of America) that the foregoing is true
and correct.
________________________________________________ _____________________________
Signature Date
Name and Title: ________________________________________________
Department Use –ONLY
Application Received By January 31, 2022: Yes No
Application Reviewed By: _____________________________ Date Reviewed: __________
Approved: Yes No
Approved Amount: $
Required Documents:
A completed and signed Butte Non-Profit Stabilization Program II Application Yes No
Organization financial statement and budget Yes No
Project budget Yes No
Most recently filed 990 Yes No
A completed W-9 Yes No
Proof of IRS federal tax exempt status, 501(c)(3) Yes No
Butte Non-Profit Stabilization Program II Grant
The Butte County Board of Supervisors approved the Butte Non-Profit Stabilization Program II Grant to
provide up to $950,000 in grants to assist non-profit organizations that have suffered financially due to the
COVID-19 pandemic. Individual grants up to $49,999 will help Butte County non-profits cover expenses
due to the COVID-19 pandemic.
Frequently Asked Questions
1. How do I apply for the Butte Non-Profit Stabilization Program II Grant?
The application packet is available at http://www.buttecounty.net/dess. The packet includes grant
information, an application form and FAQs. Complete applications should be emailed to
DESSNonProfitGrant@buttecounty.net. If you are unable to access the internet, please contact
staff at (530) 552-3213.
2. What classifications of non-profits are eligible for the Grant?
Only 501(c)(3) nonprofit organizations, in good standing with IRS, with a minimum of one (1) year
of operations, and have the ability to maintain and submit comprehensive supporting
documentation of dollars spent. In addition, the non-profit organization must be physically located
and operating in Butte County and serve the residents of Butte County.
3. What is the Butte Non-Profit Stabilization II Grant limit?
Non-Profits may apply one time for a grant up to $49,999.
4. My non-profit organization has received federal emergency fund through another source
of federal funds, such as the Paycheck Protection Program (PPP) or the Economic Injury
Loan (EIDL), are we eligible to apply for this grant?
All local non-profit organizations are welcome to apply.
5. Does my non-profit organization have to provide documentation for eligible expenses?
Yes, Butte County requires documentation to show how the funds were used. This can include
receipts documenting eligible expenses that were incurred any time after the date of the grant
disbursement through the end of the grant reporting cycle on December 31, 2022. An itemized
summary will be required with the initial grant application. All reporting must be submitted to the
Department of Employment and Social Services by January 14, 2023.
6. How will the funds be disbursed?
Non-profit organizations that receive approval will be contacted when the funds are available.
7. How long is the application period?
Applications will be accepted during a four-week period, January 3, 2022 through January 31,
2022.
8. How long do we have to spend the funds?
Grant funds can be used for eligible expenses incurred from the date of the grant disbursement
through December 31, 2022. Funds will be disbursed for the approved amount, up to $49,999, in
eligible reimbursements submitted with the grant application or in subsequent reporting forms as
approved by Butte County.
9. Can churches apply?
Churches can apply and are eligible for assistance with COVID-related expenses and assisting
their congregations with their human service needs.
1
10. Who will be reviewing and approving the applications?
A review committee from the Department of Employment and Social Services will evaluate the
applications, including all attached documents, for eligibility to make sure they are complete and
meet eligibility criteria. Applicants will be notified by e-mail if their application has been approved,
denied or if they are required to provide additional information. Approved applicants will be
selected to receive the grant funds on a lottery basis after a four-week open application window.
11. Who can I contact if I have any questions?
If you have any questions that are not covered in these Frequently Asked Questions or applicant
instructions, you can contact us by e-mail: DESSNonProfitGrant@buttecounty.net.
12. What type of expenses will the grant funds cover?
Grant funds can be used for the following payroll and operating expenses:
Payroll costs of diverting any staff from their normal, routine duties that are substantially
dedicated to mitigating or responding to the COVID-19, including:
o Compensation to employees
o Payments for vacation, parental, family, or medical or sick leave, severance
payments.
o Payment required for group healthcare benefits
Commercial rent
Commercial mortgage payments
Utility bills
Costs associated with safely reopening and/or modify business operations to accommodate
social distancing.
Continue appropriate cleaning/sanitation/protection protocols, and establish other operational
and communications changes for workers and customers.
Other similar business expenses incurred any time from the date of the grant approval
through December 30, 2022, during business interruptions due to COVID-19.
13. What happens if I do not spend all my funding?
Any grant fund unexpended or uncommitted at the end of the grant period must be promptly
returned to Butte County Employment and Social Services within 30 days.
2