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HomeMy WebLinkAboutA101221C A L I F O R N I A ANDY PICKETT CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA OCTOBER 12, 2021 9:00 Ann MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence Rules of Decorum MEMBERS OF THE BOARD BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAM RITTER, DISTRICT TOD KIMMELSHUE, DISTRICT DOUG TEETER, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous, or profane remarks to any member of the Board, staff, or general public. The Board of Supervisors will not tolerate loud, threatening, personal or abusive language, or disorderly conduct which disrupts, disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum will result in the meeting being recessed. 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA A. Supervisor Comments on Consent Agenda Items B. Adopt Consent Agenda Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 3.01 Resolution Proclaiming Global Peer Support Celebration Day - The Department of Behavioral Health recommends that the Board of Supervisors adopt a resolution proclaiming October 21, 2021 as Global Peer Support Celebration Day. This date reflects the third Thursday of October, which is formally acknowledged annually as Global Peer Support Celebration Day — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.02 Agreement with Healthy Rural California (HRC) for Office of Statewide Health Planning and Development (OSHPD) Workforce Education and Training (WET) Psychiatric Education Capacity Expansion (PECE) Psychiatry Residency Program Development-- On November 16, 2020, OSHPD awarded a grant to the Department of Behavioral Health for the WET PECE Residency Program. The goal of the OSHPD WET PECE Residency program is to increase the educational capacity of psychiatry and psychiatric mental health nurse practitioners trained in the Public Mental Health System Workforce. HRC will provide consulting services in order to fulfill the tasks under the OHSPD WET PECE Residency Program. The Department estimates that the OSHPD WET PECE Residency Program will target four first-year resident positions. The Department recommends entering into an agreement with HRC for OSHPD WET PECE Psychiatry Residency Program development and accreditation. The term of the agreement is from the date of execution through June 30, 2022 not to exceed $235,839 — ACTION REQUESTED — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Contract Amendment with Netsmart Technologies, Incorporated (NTST) for the Electronic Health Record (EHR) - Netsmart Technologies, Incorporated (NTST) provides an EHR, which consists of practice management, electronic clinical records, service billing to appropriate payers including Medi -Cal, managed care, eligibility verification, and report writing for both mental health and substance use disorder services. This EHR fully complies with the federal confidentiality standards required by the Health Insurance Portability and Accountability Act of 1996. The Department of Behavioral Health recommends amending the agreement with NTST to add additional licenses and annual subscription and maintenance fees for existing software. The amendment increases the maximum payable amount by $369,182 not -to -exceed $4,326,910 — ACTION REQUESTED —APPROVE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Fiscal Year 2020-21 Year End Budget Adjustments - Each year, as part of the year-end process, an analysis is completed to identify budget adjustments to address deficit budget balances from the previous year. The recommended budget adjustments include increased appropriations of $1,551,433 in various funds, offset by $1,550,829 in unanticipated revenues, $604 in use of fund balances, and include an appropriation transfer of $347,742 from General Fund Appropriation for Contingencies. This year in addition to budget adjustments, it is recommended that the Board of Supervisors ratify and provide Capital Asset purchase authority for the purchase of a Tax Sale module by Treasurer -Tax Collector. The module was purchased in FY 2020-21, but not initially classified as a capital asset. The Fourth Quarter Financial Report, typically presented to the Board of Supervisors in November, will provide greater detail and analysis of FY 2020-21 expenditures and revenues — ACTION REQUESTED — 1) Approve budget adjustments including general fund appropriation for contingencies (4/5 vote required); and 2) Authorize Capital Asset Purchase. (County Administration) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 3.05 Fiscal Year 2021-22 Budget Adjustments - Each fall, County Administration coordinates a consolidated budget adjustment for multiple departments containing routine budget adjustments that are needed in transitioning to the new fiscal year. Staff have updated revenue estimates, as well as more precise cost estimates for projects and purchases spanning fiscal years that need to be rebudgeted in FY 2021-22, and have identified a number of recommended budget clean-up actions. The adjustments total $10,491,342 in additional appropriations, including transfers between funds and a $15,000 transfer from General Fund Appropriation for Contingencies as detailed in the staff report. The remaining adjustments are offset by the use of fund balances or increased revenue — ACTION REQUESTED — APPROVE BUDGET ADJUSTMENTS INCLUDING GENERAL FUND APPROPRIATIONS FOR CONTENGENCIES (4/5 VOTE REQUIRED). (County Administration) 3.06 Contract for Legal Services Among Central Delta Water Agency, Contra Costa County Water Agency, Plumas County Flood Control and Water Control District, and the Counties of Contra Costa, San Joaquin, Solano, Yolo, Butte, & Plumas, and the Freeman Firm -The County Counsel's Office recommends that the Board of Supervisors ratify a contract with the Freeman Firm, A Professional Law Corporation, dba Freeman, D'Aiuto, Pierce, Gurev, Keeling & Wolf for representation to the Agencies in the State Water Project Contract Amendment -Extension Validation Action filed on December 11, 2018 by the California Department of Water Resources in Sacramento County Superior Court, entitled California Department of Water Resources v. All Persons Interested in the Matter, etc., Sacramento County Superior Court Case No. 34-2018- 00246183 (the "SWP Contract Validation Action"). The hourly rates are as follows Partner $325/hour; Associate $250-$325/hour; and Paralegal $90/hour — ACTION REQUESTED — RATIFY CONTRACT. (County Counsel) 3.07 Contract for Legal Services Among the Contra Costa Countv Water A2encv. Plumas Countv Flood and Control and Water Conservation District, and the Counties of Butte, Contra Costa, Plumas, San Joaquin, Solano, and Yolo, and the Freeman Firm - The County Counsel's Office recommends that the Board of Supervisors ratify a contract for legal services with the Freeman Firm, A Professional Law Corporation, dba Freeman, D'Aiuto, Pierce, Gurev, Keeling & Wolf for representation to the Agencies in the Delta Conveyance Project bond validation action filed August 6, 2020, by the California Department of Water Resources in Sacramento County Superior Court, entitled California Department of Water Resources v. All Persons Interested in the Matter, etc., Sacramento County Superior Court Case No. 34-2020-00283112 (The "DCP Validation Action"). The hourly rates are as follows: Partner $325/hour; Associate $250- $325/hour; and Paralegal $90/hour — ACTION REQUESTED — RATIFY AGREEMENT. (County Counsel) 3.08 Contract for Legal Services Among Central Delta Water Agency, Contra Costa County Water Agency, Plumas County Flood/Water Control District, and the Counties of Contra Costa, San Joaquin, Solano, Yolo, Butte, and Plumas and the Law Office of Roger B. Moore - The County Counsel's Office recommends that the Board of Supervisors ratify a contract with the Law Office of Roger B. Moore for representation to the Agencies in the State Water Project Contract Amendment -Extension Validation Action filed on December 11, 2018, by the California Department of Water Resources in Sacramento County Superior Court, entitled California Department of Water Resources v. All Persons Interested in the Matter, etc., Sacramento County Superior Court Case No. 34-2018-00246183 (the "SWP Contract Validation Action"). The hourly rates are as follows: Partner $325/hour; Associate $250-$325/hour; and Paralegal $90/hour — ACTION REQUESTED — RATIFY AGREEMENT. (County Counsel) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 3.09 Notice of Nonrenewal for Land Conservation (Williamson Act) Contract for Four Parcels on Oregon Gulch Road - On March 12, 1968, the County entered into a Land Conservation Agreement (LCA) with Donald and Lillian Duensing enrolling approximately 408.79 acres in the Williamson Act. The property consisted of six parcels located on the north side of Oregon Gulch Road, north of the City of Oroville. The parcels were enrolled in the Williamson Act under a contract for dry land grazing with a 160 -acre minimum. On March 23, 2021, the Department of Development Services was notified that the property was split. Two of the resulting parcel ownerships do not meet the minimum acreage under the LCA, and as a result are out of compliance with the Williamson Act. The parcels owned by Barry and Cynthia Duensing total approximately 107.31 acres, the parcels owned by Carlos Paramo total approximately 110.88 acres. The Williamson Act Advisory Committee reviewed the County -initiated nonrenewal on June 6, 2021, and recommends issuing a Notice of Nonrenewal -LCA pursuant to rule 8.D of the Williamson Act, which allows the County to initiate nonrenewal of property that is not compliant with the LCA program. Government Code section 51245 provides that the property owner may protest this action. A notice letter was sent to the property owners on June 15, 2021 informing them of this right. To date, no protest has been received. Should such a protest be received, the County may withdraw the notice of nonrenewal at any time prior to the renewal date (January 1, 2022) — ACTION REQUESTED — APPROVE NOTICE OF NONRENEWAL AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.10 Land Conservation (Williamson Act) Contract with Farmland Reserve, Inc. for Three Parcels off of Cana Highway -The Williamson Act Advisory Committee recommends entering into a contract to enroll approximately 103.79 acres owned by Farmland Reserve, Inc., in the Williamson Act. The property consists of three parcels (APNs 047-020-020 - 20 acres; 047-030-018 - 54.24 acres; and 047-030-038 - 29.55 acres) located off of Cana Highway, approximately 8.6 miles northwest of the City of Chico. The parcels will be enrolled in the Williamson Act under a contract for orchard production. The Williamson Act Advisory Committee reviewed the application (LCA21- 0003) on September 13, 2021, and removed two of the five requested parcels (APNs 047-020- 017 and 047-030-039) for creation issues and recommends enrollment of three parcels subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act per Categorical Exemption 15317 Open Space Contracts or Easements — ACTION REQUESTED — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.11 Land Conservation (Williamson Act) Contract with Farmland Reserve, Inc. for Two Parcels off of Cana Highway - The Williamson Act Advisory Committee recommends entering into a contract to enroll approximately 80 acres owned by Farmland Reserve, Inc. in the Williamson Act. The property consists of two parcels (APNs 047-080-049 - 40.01 acres and 047-080-050 - 40.01 acres) located on the north side of Cana Highway (6110 Cana Highway), approximately 1.3 miles west of Hamilton -Nord Cana Highway and 6.6 miles northwest of the City of Chico. The parcels will be enrolled in the Williamson Act under a contract for orchard production. The Williamson Act Advisory Committee reviewed the application (LCA21-0004) on September 13, 2021 and recommends enrollment of the two parcels subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act per Categorical Exemption 15317 Open Space Contracts or Easements — ACTION REQUESTED — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 3.12 Land Conservation (Williamson Act) Contract with Jake and Jennifer Konyn, Trust Afor one Parcel off Roble Road - The Williamson Act Advisory Committee recommends entering into a contract to enroll approximately 20.2 acres owned by Vurgenes Farms, Inc., in the Williamson Act. The enrollment consists of one parcel (APN 039-230-032) located at 9658 Roble Road, 1,320 feet north of Durham -Dayton Highway, northwest of Durham. The parcel will be enrolled in the Williamson Act under a contract for orchard production. The Williamson Act Advisory Committee reviewed the application (LCA21-0005) on September 13, 2021 and recommends enrollment of the parcel subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act (CEQA) per Categorical Exemption 15317 Open Space Contracts or Easements — ACTION REQUESTED — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.13 Contract with Housing Tools for Consultation Services Related to the U.S. Department of Housing and Urban Development (HUD) 2021 Continuum of Care (CoC) Application - The Department of Employment and Social Services, as the administrative entity for the Butte Countywide CoC, recommends approval of a contract with Housing Tools to facilitate the timely completion of the 2021 application for CoC funding from HUD. The 2021 HUD Notice of Funding Opportunity was released August 18, 2021. Housing Tools will also analyze 2022 Point -In -Time (PIT) data and complete the PIT Report. The Department recommends entering into a contract with Housing Tools for consultation services. The term of this contract is August 18, 2021 through June 30, 2022, not -to -exceed $31,000—ACTION REQUESTED —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.14 Contract Amendment with Oroville Rescue Mission for Emergency Shelter Operations -The Butte Countywide Continuum of Care (CoC) awarded California Emergency Solutions and Housing (CESH) funding to address the homelessness crisis in Butte County. The contract to Oroville Rescue Mission for $167,857 was approved on November 5, 2019. The Department of Employment and Social Services, as the administrative entity for the CoC, recommends amending the CESH contract with Oroville Rescue Mission for emergency shelter operations. The amendment increases the personnel costs from $97,370 to $120,024, increases insurance costs from $1,500 to $3,623, and decreases public utilities from $64,700 to $39,923. All other terms including the maximum payable amount remain the same — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.15 Contract Amendment with True North Housing Alliance, Inc. (TNHA) for COVID-19 Prevention and Containment Efforts -TNHA is a nonprofit organization dedicated to assisting individuals in their efforts to achieve self-sufficiency and a more stable lifestyle. TNHA provides services to clients staying at the Torres Shelter, and COVID-19 prevention and containment services support for those experiencing homelessness in the community during the pandemic. The Department of Employment and Social Services received funding from the State of California Business, Consumer Services and Housing Agency to support emergency shelters and homeless service providers in their COVID-19 prevention and containment efforts. Funding can be used to expand emergency shelter space to meet social distancing requirements, move high-risk individuals into Non -Congregate Shelters (NCS), and ensure that shelter accommodations meet infection control standards. Other prevention and containment services funded by this agreement include wraparound and monitoring services to qualifying homeless individuals who are placed into NCS and expand outreach services that include engagement, assessment and education on safe hygiene practices. The Department recommends amending the contract with TNHA for COVID- 19 prevention and containment services. The amendment increases the maximum payable by $50,209 to cover costs in May and June, not -to -exceed $585,209. All other terms remain the Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 same — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.16 Budget Adjustment and Contract Amendment with Peraton, Inc. for Contract Computer Aided Dispatch (CAD) to CAD Maintenance Services -The County Fire Department has CAD to CAD with Chico Fire Department, which allows the computer aided dispatch systems to directly communicate when dispatching calls for service. The County entered into an agreement with Peraton, Inc effective February 1, 2021 for CAD to CAD maintenance services. The amendment incorporates the costs for Chico Fire Department's share of the maintenance services. The Chico Fire Department will reimburse the Department for these costs. The Department recommends amending the contract to increase the contractor compensation by $35,448, not -to -exceed $70,896. All other terms remain the same. The Department recommends the Board of Supervisor approve a budget adjustment increasing appropriations by $23,281 for the additional expense in FY 2021-22. The additional expense will be offset by revenue from the Chico Fire Department — ACTION REQUESTED — 1) APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Fire) 3.17 Capital Asset Surplus - Portable Stage with Deck -The Board of Supervisors has the authority to declare capital assets surplus that are no longer needed by the County. The Department of General Services recommends that the Board declare one portable stage with deck surplus to the needs of the County as the item is obsolete and no longer in service — ACTION REQUESTED — DECLARE CAPITAL ASSET SURPLUS TO THE NEEDS OF THE COUNTY. (General Services) 3.18 Resolution to Amend the Salary Ordinance -The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following departments: COUNTY ADMINISTRATION: Extend the term date of 1 Management Analyst, Senior -C (term to end October 31, 2021) to end March 31, 2022. This extension is needed while recruitment continues to backfill a permanent position. Total allocations to remain unchanged. Funding is available in the Department's budget. BEHAVORIAL HEALTH: Add 1 Administrative Analyst Supervisor position and 1 flexibly staffed Administrative Analyst position. Delete 1 vacant Fiscal Manager position and 1 vacant flexibly staffed Accounting Specialist position. These changes requested are to address operational and supervisory needs within the Department's Administrative Support Division. Total allocations to remain unchanged. There is a net savings of $2,515 for Fiscal Year 2021-22 as a result of the requested changes. GENERAL SERVICES: Add 1 flexibly staffed Contract Specialist (sunset to end June 30, 2024) and delete 1 vacant flexibly staffed Administrative Analyst (term to end June 30, 2021). This change will better suit the future needs of the Department. Total allocations to remain unchanged. The estimated savings for Fiscal Year 2021-22 is approximately $12,000, with the anticipated annual cost of $75,000 will be incorporated into the Department's Budget. HUMAN RESOURCES: Amend Section 28F of the Salary Ordinance No. 4198 of the County of Butte entitled "Confidential Employees" by retitling Class Code 8910 "Deputy Director, Information Systems -C" to the new classification title "Senior Information Technology Manager -C" Range 66. INFORMATION SYSTEMS: Add 1 Senior Information Technology Manager -C position. The Workday Steering Committee composed of leadership from support and operating Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA— OCTOBER 12, 2021 departments recommends this allocation to lead the interdepartmental Workday Program. Workday is the County's new finance, human resources and payroll system and this position will manage the project updates, long-term support and maintenance of Workday. Total allocations to be temporarily increased by 1. Following an anticipated retirement in the Department next year, the subsequent vacancy will be eliminated. This position costs approximately $145,000 annually, approximately $25,000 more than the position to be eliminated. Current year costs will be covered in salary savings in the Department and future costs will be included in the Department's Budget and funded by charges to benefiting departments. PUBLIC WORKS: Flexibly staff 1 current Associate Civil Engineer position up to Senior Civil Engineer. The addition of the senior level to this position will better support the operational and supervisory needs of the Department. Total allocations to remain unchanged. The addition of senior level to this position will be covered by the Road Fund Budget. ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 3.19 Contract Amendments for On -Call Professional Land Surveying Services - The removal of FEMA eligible hazard trees from the County right-of-way in the North Complex Fire footprint by CalOES was approved on February 24, 2021. To facilitate the removal efforts by CalOES, the County needed to delineate the public road right-of-way. The Department of Public Works lacked staff capacity to complete the right-of-way delineation in the required timeframe, and the Department recommended procuring on-call contracts for land surveying services to support this process. These on-call contracts also provide additional capacity for other land surveying needs. On March 23, 2021, the Board of Supervisors entered into six on-call contracts for land surveying services, each with a term of March 23, 2021, through March 23, 2025, for a maximum not -to - exceed amount of $400,000. The process of delineating the public road right-of-way is complex and two of the six on-call contracts need to be amended to provide additional funding capacity for future task orders to complete the North Complex Fire right-of-way delineation and other land surveying needs. The Department recommends amending the contracts with NorthStar of Chico, and Rolls, Anderson, and Rolls, of Chico, to increase the payable amount by $200,000 for a maximum not -to -exceed amount of $600,000 per contract. All other terms remain the same — ACTION REQUESTED — APPROVE THE CONTRACT AMENDMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.20 Contract Amendment with Golder Associates, Inc. (Golder) for Landfill Gas System Monitoring and Reporting Services at the Neal Road Recycling and Waste Facility (NRRWF) - On February 12, 2019, the Board of Supervisors entered into a contract with Golder to implement landfill gas system monitoring and reporting services at the NRRWF as required by federal, State, and local regulatory authorities. The term of the contract is February 12, 2019, through February 12, 2022, not -to -exceed $58,212. In 2020, NRRWF expanded its landfill gas system monitoring network by adding 19 monitoring locations, and on October 13, 2020, the Board amended the contract with Golder to increase the maximum amount payable by $7,711, not -to -exceed $65,923. In 2021, NRRWF further expanded its landfill gas system monitoring network by installing additional conveyance lines and adding 12 additional landfill gas extraction wells. The Department recommends amending the contract with Golder to provide additional monitoring services to the newly expanded well field network. The amendment increases the maximum payable amount by $8,701, not -to -exceed $74,624. All other terms remain the same — ACTION REQUESTED — APPROVE THE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 3.21 Notice of Completion for the Midway Road Rehabilitation Project - On May 25, 2021, the Board of Supervisors awarded the Midway Road Rehabilitation Project to Knife River Construction of Chico. The project included removal and replacement of four inches of existing asphalt pavement with a new polymer modified hot mix asphalt along nearly five miles of road from Durham Dayton Highway to Hegan Lane. Additional improvements include shoulder backing, modifications to the concrete bridge rail, guardrail improvements at the railroad overpass, replacement of traffic signal loops, and new thermoplastic striping and pavement markings. The contract award amount was $2,195,659. One contract change order was executed that resulted in a decrease to the contract of $66,162. The total cost of work is $2,129,497. All contract work has been completed per the project plans and specifications — ACTION REQUESTED — ACCEPT THE CONTRACT WORK AS COMPLETED AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.22 Contract with Tower Compactor Rentals for Cardboard Baler and Trash Compactor Rental - The Sheriff's Office is responsible for maintaining the cleanliness of the Jail. In order to do so in the most effective and cost efficient way possible, trash and cardboard are collected on a daily basis and placed in an on-site cardboard baler and trash compactor, both of which are emptied on a weekly basis. In July, the Sheriff's Office published a solicitation to locate a vendor to provide necessary equipment and received one response from Tower Compactor Rentals. The Sheriff's Office recommends entering into a contract with Tower Compactor Rentals for the provision of a cardboard baler and trash compactor. The term of the contract is October 25, 2021 through October 24, 2026, not to exceed $37,500 — ACTION REQUESTED — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff -Coroner) 3.23 Contract Amendment with Heartland Payment Systems, Inc. for Web -based Electronic Payment Processing -The Treasurer -Tax Collector's Office (the Department) has used Heartland Payment Systems, Inc. (Heartland) since 2015 to process electronic payments for property tax payments through the Megabyte property tax software system utilized by the County. Heartland integrates with the Megabyte system and was awarded the vendor contract following a competitive bidding process. The contract covers the costs of processing property tax payments and transferring the payments to the County. The current contract has been in place since September 1, 2015. The Department recommends extending the term of the contract by three years, through August 31, 2024, and increasing the maximum payable amount by $24,999, not -to -exceed $54,999. All other terms remain the same — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer- Tax Collector) 3.24 Resolution Reco2nizin2 October 2021 as Domestic Violence Awareness Month - As domestic violence affects people of all genders, sexual orientations, ages, racial, ethnic, cultural, social, religious, and economic groups in the United States and in California, Catalyst Domestic Violence Services requests the Board of Supervisors adopt a resolution recognizing October 2021 as Domestic Violence Awareness Month — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other— Catalyst Domestic Services) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA— OCTOBER 12, 2021 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecounty.net/clerkoftheboard/ApJ)ointmentsList.asl)x) A. Appointments to Listed Vacancies B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Presentation of Issues Regarding the Provision of Services to the Homeless & Mentally III -The Department of Behavioral Health will provide a presentation regarding issues regarding the provision of services to the homeless and mentally ill population in Butte County. The goal of the presentation is to educate, encourage dialogue, improve engagement, and assist the community to take steps for positive changes. Topics covered will include: A brief history on laws and reforms relative to serious mental health issues and treatment; a case study overview identifying the common health related issues encountered in the homeless and mentally ill population; current treatment options; legislative limitations to securing or mandating treatment; insufficient availability of in-patient resources and facilities; the prevalence of co- occurring disorders (mental health, substance use, and untreated severe physical illness) in the homeless community; substance use treatment options and limitations; and possible solutions — ACTION REQUESTED — ACCEPT AS INFORMATION. (Behavioral Health) 4.03 Butte County Code Chapter 53 - Camp Fire Disaster Recovery Ordinance (Chapter 53) - Chapter 53 is set to expire at the end of 2021. Since the recovery efforts are still underway, Chapter 53 may need to be revised or extended. Staff will present the current information regarding the recovery and associated temporary and transitory housing situation including the latest actions by the Town of Paradise regarding temporary housing. Based on direction from the Board, changes may be needed to Chapter 53 to sufficiently address the needs of those affected by the disaster and the County at large —ACTION REQUESTED — PROVIDE DIRECTION. (Development Services) 4.04 Items Removed from the Consent Agenda for Board Consideration and Action Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:30AM — Timed Item — American Rescue Plan Act (ARPA) Funding Proposals - On March 11, 2021, the $1.9 trillion American Rescue Plan of 2021 was signed into law. The law is designed to address impacts from the COVID-19 pandemic including public health and economic impacts. Of the $1.9 trillion, $350 billion is dedicated to the Coronavirus State and Local Fiscal Recovery Funds for State, local, territorial, and tribal governments. On May 10, 2021, the U.S. Department of Treasury released the Interim Final Rule guidance for the local ARPA Funds, of which Butte County was allocated $42.5 million. The County received the first half of the allocation on May 24, 2021 and expects the second half in May 2022. The ARPAguidance states that funds may be used to support pandemic response needs and rebuild a stronger, more equitable economy. Eligible uses must be in response to the disease itself or the harmful consequences of the economic disruption resulting from or exacerbated by the COVID-19 public health emergency. Similar to the Coronavirus Aid, Relief, and Economic Security Act, recipients have the flexibility to use eligible funding to meet the individual needs of their community. Eligible uses fall into one of four categories: 1) Support urgent COVID-19 response efforts; 2) Replace lost public sector revenue; 3) Support immediate economic stabilization; and 4) Address systemic public health and economic challenges that have had an inequal impact on certain populations. On July 20, 2021, Departments presented 46 project or program concepts to the Board of Supervisors to consider for ARPA funding. The Board directed staff to add details to many of the proposals and present the projects to the Board for consideration. Departments have collectively developed 31 proposals for a total of $40.6 million in ARPA funding. A full list of the proposals and the request amount along with a detailed description for each proposal is included —ACTION REQUESTED - 1) REVIEW ARPA PROPOSALS; 2) COMMIT ARPA FUNDING TO SELECTED PROPOSALS AND APPROVE BUDGET ADJUSTMENTS, UPDATES TO THE CAPITAL IMPROVEMENT PLAN, AND CAPITAL ASSET PURCHASES AS APPLICABLE (4/5 VOTE REQUIRED). (County Administration) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 5.02 11:00AM —Timed Item - Itemized Costs and Penalties Related to Nuisance Abatement to Record a Lien and Impose a Special Assessment - On February 24, 2021, a Hearing Officer declared a public nuisance existed on the property under Butte County Code Chapter 32A — Property Maintenance and Abatement of Nuisances. This hearing has been scheduled to authorize the Board of Supervisors to record a lien and special assessment to recover the County's costs for Code Enforcement Case Number CE20-00395 at 13789 Granada Drive, Magalia (APN 066-390- 009) in the amount of $33,704.38 — ACTION REQUESTED — APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE AMOUNT OF $33,704.38. (Development Services) 5.03 1:00PM — Timed Item — Redistricting Maps — Every ten years following the federal census, the boundaries of the supervisory districts of the County must be adjusted so that the districts are similar in size. Redistricting Partners, the consultants hired to manage the 2021 redistricting process in Butte County, will be presenting draft district maps for consideration. Each of these maps follows all legal requirements and are based upon community of interest testimony and publicly submitted maps. Community input will be taken and additional Board direction will be given for the next versions of maps which will be presented on November 9, 2021 — ACTION REQUESTED — PROVIDE DIRECTION TO CONSULTANTS. (County Administration) 5.04 2:OOPM — Timed Item - Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer A. North Complex Fire Recovery Update B. CAO Comment C. COVID-19 Update by Director of Public Health 5.05 2:10PM —Timed Item - Resolution Authorizing Continued Teleconference Meetings of the Board of Supervisors pursuant to the Ralph M. Brown Act as amended by AB 361 - On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended and modified the teleconferencing requirements under the Ralph M. Brown Act (the "Brown Act") to allow local legislative bodies to hold public meetings via teleconference without meeting the traditional teleconference standards of the Brown Act as a result of the COVID-19 pandemic. On September 16, 2021, Governor Newsom signed AB 361 to amend the Brown Act to allow legislative bodies to utilize alternative standards for teleconference meetings during a proclaimed state of emergency when (1) state or local officials impose or recommend social/physical distancing or (2) the body meets for the purpose of deciding or has met to decide by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The legislative body is required to reconsider and extend the findings every 30 days to continue to meet via teleconferencing under the alternative standards. If the Board desires to continue to have the ability to meet remotely via teleconference, the Board is required to adopt a resolution making the findings required by AB 361. This resolution would be effective through November 11, 2021 or such time the Board adopts a subsequent resolution to continue this ability — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel/County Administration) 5.06 2:20PM —Timed Item - Board of Supervisors Public Comment Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 6. BOARD OF SUPERVISORS CLOSED SESSION 6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. Human Resources Director J. Information Services Director K. Library Director L. Public Health Director M. Public Works Director N. Water and Resources Conservation Director Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA OCTOBER 12, 2021 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Resolution Authorizing Continued Teleconference Meetings of the In -Home Support Services Public Authority Board pursuant to the Ralph M. Brown Act as amended by AB 361 - On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended and modified the teleconferencing requirements under the Ralph M. Brown Act (the "Brown Act") to allow local legislative bodies to hold public meetings via teleconference without meeting the traditional teleconference standards of the Brown Act as a result of the COVID-19 pandemic. On September 16, 2021, Governor Newsom signed AB 361 to amend the Brown Act to allow legislative bodies to utilize alternative standards for teleconference meetings during a proclaimed state of emergency when (1) state or local officials impose or recommend social/physical distancing or (2) the body meets for the purpose of deciding or has met to decide by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The legislative body is required to reconsider and extend the findings every 30 days to continue to meet via teleconferencing under the alternative standards. If the Board desires to continue to have the ability to meet remotely via teleconference, the Board is required to adopt a resolution making the findings required by AB 361. This resolution would be effective through November 11, 2021 or such time the Board adopts a subsequent resolution to continue this ability — ACTION REQUESTED —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 2.02 Approval For New Minimum Wage: In -Home Support Services (IHSS) Public Authority (PA) Rate Change Request - California Labor Code increases the minimum wage for all industries to $15.00 per hour effective January 1, 2022. Counties with an IHSS provider wage less than $15.00 per hour as of December 31, 2021 are required to submit an IHSS PA rate change request to the California Department of Social Services (CDSS). Butte County's IHSS provider wages are currently $14.00 per hour. On August 24, 2021 the IHSS PA Board adopted a Successor Memorandum of Understanding (MOU) to provide a $0.50 per hour supplemental wage increase in addition to the State minimum wage. Upon approval by CDSS, which is expected to be November 1, 2021, the rate will become $14.50 per hour. The Department of Employment and Social Services requests that the IHSS PA Board approve and submit the required rate change request to CDSS to allow implementation of the new $15.00 per hour minimum wage. This will increase IHSS provider wages to $15.50 per hour effective January 1, 2022. The cost increase for service hours are covered by State and federal funds under the IHSS Maintenance of Effort (MOE) agreement. For FY 2021-22, the Board approved a budget of $426,955 for the IHSS administrative program. This equates to approximately $0.08 in administrative costs per IHSS service hours based on current service hour projections. There is no impact to the FY 2021-22 administrative IHSS budget — ACTION REQUESTED - APPROVE THE IHSS PA RATE CHANGE REQUEST. (Employment and Social Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA- OCTOBER 12, 2021 law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. Page 14 Butte County Department Heads Agricultural Commissioner: Louie Mendoza Assessor*: Diane Brown Auditor -Controller*: Graciela Gutierrez Behavioral Health: Scott Kennelly Chief Administrative Officer: Andy Pickett Chief Probation Officer: Wayne Barley Child Support Services: Sean Farrell Clerk -Recorder/ Registrar of Voters*: Candace Grubbs County Counsel: Bruce Alpert Development Services: Paula Daneluk District Attorney*: Mike Ramsey Employment & Social Services: Shelby Boston Fire Chief: John Messina General Services: Grant Hunsicker Human Resources: Sheri Waters Information Systems: Dino Cabal Library: Narinder Sufi Public Health: Danette York Public Works: Joshua Pack Sheriff -Coroner*: Kory Honea Treasurer -Tax Collector* Troy Kidd LIC Cooperative Extension Advisor: Luis Espino Water & Resource Conservation: Kamie Loeser *Elected Official Information and Procedures Concerning the Agenda and Board of Supervisors Meetings Meeting Information: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board website page. Agenda Information: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have been received but not included in the agenda supporting material. Copies of all communications received by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at the County Administrative Office upon request. Agenda Format and Meeting Order: The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to statements or questions and provide staff direction. 2. Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. 3. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items removed from the Consent Agenda are discussed under this section. 4. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start before the time listed. 5. Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Public Participation: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or alternative format documents must be made 48 hours prior to the meeting. For further information contact the: Clerk of the Board of Supervisors County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 530.552.3300 Page 15