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HomeMy WebLinkAboutA121421 ConvinedC A L I F O R N I A ANDY PICKETT CHIEF ADMINISTRATIVE OFFICER & CLERK OF THE BOARD 1. CALL TO ORDER BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA DECEMBER 14, 2021 9:00 AM MEETING LOCATION BOARD OF SUPERVISORS CHAMBERS 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 Pledge of Allegiance Observation of a Moment of Silence Rules of Decorum MEMBERS OF THE BOARD BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAM RITTER, DISTRICT TOD KIMMELSHUE, DISTRICT DOUG TEETER, DISTRICT 5 BRUCE ALPERT, COUNTY COUNSEL The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous, or profane remarks to any member of the Board, staff, or general public. The Board of Supervisors will not tolerate loud, threatening, personal or abusive language, or disorderly conduct which disrupts, disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum will result in the meeting being recessed. 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA. 3. CONSENT AGENDA A. Supervisor Comments on Consent Agenda Items B. Adopt Consent Agenda 3.01 Memorandum of Understanding (MOU) between Butte. Glenn. and Tehama Counties for the Tri Counties Pesticide Disposal Project — On November 9, 2021, the Board of Supervisors approved a revenue agreement with the Department of Pesticide Regulation (DPR) for a Pesticide Disposal Project to provide a safe means for farmers/growers in Butte, Glenn and Tehama Counties to dispose of unwanted pesticides. The revenue agreement with the DPR is $200,000 and requires a Tri -County Memorandum of Understanding (MOU). The Department also expects additional funding from the California Agricultural Commissioners and Sealers Association in support of the project. The MOU is by and between the Butte County Agriculture Department, Glenn County Agriculture Department and Tehama County Agriculture Department and sets forth a Tri -County agreement relating to the collaborative services required to establish the Pesticide Disposal Project. The term of the MOU is upon execution through June 24, 2022 and includes local costs per County to be deposited with Butte County for the purposes outlined — ACTION REQUESTED — APPROVE THE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Agriculture) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.02 Resolutions Establishing Appropriation Limit for Fiscal Year (FY) 2021-22 - In November of 1979, California voters passed Proposition 4, which added Article XIIIB to the State Constitution. This Article establishes limits on the appropriation of proceeds of taxes. Proposition 4 establishes and defines annual appropriation limits on State and local governmental entities based on annual appropriations for the prior fiscal year, adjusted for changes in cost of living and population. Revenues received in excess of appropriations permitted by this measure are required to be returned by revision of tax rates or fee schedules within the next two subsequent fiscal years, and appropriation limits may be established or temporarily changed by the electorate. The legislation, which implemented Proposition 4 (Government Code Section 7910), requires that a jurisdiction's governing body establish, by resolution, its appropriation limit for the following fiscal year no sooner than 15 days after documentation used to determine the limit is available to the public. Due to the documentation not being available until October 28, 2021, the appropriation limits were unable to be set until after the FY 2021-22 Budget was adopted. In the event the adopted budget is not compliant with the limit, the Board would be presented with budget adjustments. County of Butte and the dependent special districts appropriations are compliant with Proposition 4 limitations. The FY 2021-22 Proposition 4 Limit is $207,913,986 and the FY 2021-22 total adjusted appropriations subject to the limit is $87,580,743. The Auditor - Controller recommends the Board of Supervisors to adopt two resolutions confirming Proposition 4 appropriation limit calculations for the County of Butte and all special districts under the control of the Board of Supervisors for FY 2021-22 — ACTION REQUESTED — ADOPT RESOLUTIONS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Auditor) 3.03 Agreement with Compassion Pathway Behavioral Health for the Crisis Residential Treatment Program (CRT) - The CRT facility at 556 Cohasset Road in Chico is a homelike, temporary (up to 30 days), safe and therapeutic environment where adult community members struggling with a mental health crisis can receive 24-hour support and services. The 10 -bed, drug and alcohol -free home includes laundry facilities, a kitchen, multiple community gathering spaces, and a fenced -in backyard. At the core of the program are individualized care plans that support a successful transition back into the community. On average, the home consistently serves an average of 7 clients per night, and maintains effective outcomes and a high satisfaction rate among program participants. Through a County solicitation process, that Compassion Pathway Behavioral Health was chosen to provide the service. The Department recommends entering into an agreement with Compassions Pathway. The term of the agreement is from the date of execution through June 30, 2022, not to exceed $855,000 — ACTION REQUESTED — APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Contract amendment with One Source Staffing Solutions, Inc. (ShareSTAFF) for Registered Nurses, Licensed Vocational Nurses, Licensed Psychiatric Technicians, and Nursing Supervisor Services - ShareSTAFF is a recruiting agency that provides nursing staff, such as registered nurses, licensed vocational nurses, licensed psychiatric technicians, and nursing supervisors for placement at hospitals and clinics on a short-term basis. Due to the shortage of nursing staff in the County, the Department uses ShareSTAFF to supply nursing staff to work at various Department inpatient and outpatient clinics. This contract assists the Department in meeting the required level of mental health services available to the County. This contract is a result of a County solicitation process. The Department recommends amending the contract with ShareSTAFF for the provision additional services in the current fiscal year. The term of this contract remains from July 1, 2021 to June 30, 2022. The amendment increases the maximum payable amount by $170,000 not -to - exceed $300,000. The amendment also reflects the County holiday calendar and adds a Nursing Supervisor position. All other terms remain the same. — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE CHAIR TO SIGN. (Behavioral Health) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.05 Contract amendment with California Locums, P.C. for Psychiatric Services - California Locums, P.C. is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short-term basis. Due to the shortage of psychiatrists, the Department of Behavioral Health uses California Locums, P.C. to supply psychiatrists to work at various Department Outpatient Clinics either on site or via telehealth, as needed. These psychiatrists provide clinical psychiatric service and assists the Department in meeting the required level of mental health services available to the County. This contract is a result of a County solicitation process. The Department recommends amending the contract with California Locums, P.C. for additional work in the current year. The term of this contract remains from July 1, 2021 to June 30, 2022. The amendment increases the maximum payable amount by $1,100,000, not -to -exceed $1,700,000. All other terms remain the same. — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06 Contract Amendment with Willow Glen Care Center (Willow Glen) for Board and Care Services - Willow Glen operates 24-hour residential care facilities for adults and the elderly with severe and persistent mental health conditions. These facilities provide a structured program to assist clients with the development of skills necessary to transition from supervised care to independent living. The Department currently utilizes four facilities under this agreement: Rosewood Care Center, Sequoia Psychiatric Treatment Center, Trinity Pines Program, and Cedar Grove Center. This agreement is not measured in terms of number of clients served, as the length of stay varies based on each client's specific needs and amending this contract will ensure a continuum of 24-hour board and care and mental health rehabilitation services to the Department's clients. The Department recommends amending the contract with Willow Glen extending the end date by 90 days to March 31, 2021 and increasing the maximum payable amount by $547,570, not -to -exceed $967,412. All other terms remain the same - ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.07 Resolution Reco2nizin2 Angel Calderon -Diaz Upon Her Retirement from the Department of Behavioral Health -The Department recommends that the Board of Supervisors adopt a resolution recognizing the retirement of Angel Calderon -Diaz on the occasion of his retirement on December 31, 2021, after serving as a Behavioral Health Counselor for 26 years — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.08 Community Development Block Grant, Coronavirus Response Rounds 2 and 3 (CDBG-CV2-3) Subrecipient Agreement with Community Action Agency of Butte County for Food Distribution Expansion Program -The California Department of Housing and Community Development (HCD) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG-eligible non -entitlement jurisdictions. Approximately $71 million in Coronavirus Response Round 2 and 3 (CDBG-CV2-3) federal funds authorized by Coronavirus Aid, Relief, and Economic Security (CARES) Act were allocated to eligible jurisdictions. The Butte County Board of Supervisors approved an application for $337,297 for the Public Service Activity and General Administration to extend the timeline of the Food Distribution Expansion Program funded by CDBG Coronavirus Response Round 1 (CDBG-CV1) funds (Resolution 21-133). The County was awarded CV2-3 funds and entered a grant contract with HCD for the CDBG-CV2-3 Food Distribution Expansion Program on September 22, 2021. Through this expansion, and timeline extension, non-perishable and perishable food boxes will continue to be made available to low-income individuals and families in hard -to -reach rural communities, who are disproportionately affected by the pandemic. The CDBG-CV1 Food Expansion Program is operated by Community Action Agency of Butte County (CAA) as the grant subrecipient. As an extension of the CV1 program, CAA has also been selected as the CDBG-CV2-3 subrecipient. County Administration has prepared a Subrecipient Agreement with CAA for food Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 distribution services at CDBG-eligible locations throughout the unincorporated area of Butte County. CV2-3 reimbursement for services rendered shall not exceed $320,432. CAA CV2-3 food distribution services would commence in May 2022, at the end of the CV1 funding, and end July 31, 2023. County Administration staff recommend the Board approve the agreement and authorize the Chair to sign — ACTION REQUESTED — APPROVE THE SUBRECIPIENT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09 Community Development Block Grant, Coronavirus Response Rounds 2 and 3 (CDBG-CV2-3) Subrecipient Agreement with Chico State Enterprises (Passages) for Older Adult Home Delivery Nutrition Relief - The California Department of Housing and Community Development (HCD) receives funding from the United States Department of Housing and Urban Development (HUD) for the Community Development Block Grant (CDBG) Program and allocates funds to CDBG-eligible non -entitlement jurisdictions. Approximately $71 million in Coronavirus Response Round 2 and 3 (CDBG-CV2-3) federal funds authorized by Coronavirus Aid, Relief, and Economic Security (CARES) Act were allocated to eligible jurisdictions. The Butte County Board of Supervisors approved an application for $681,304, for Public Services and General Administration, including $200,101 for the activity Public Services - Older Adult Home Delivery Nutrition Relief (Resolution 21-024). The County was awarded CV2-3 funds and entered a grant contract with HCD for the CDBG-CV2-3 Older Adult Home Delivery Nutrition Relief Program on September 16, 2021, which will provide home delivery of nutritious meals to eligible seniors in Butte County. Passages, a Chico State Enterprises program supporting older adults throughout Butte County, was selected as the subrecipient and program operator of the CDBG-CV2-3 Older Adult Home Delivery Nutrition Relief Program and County Administration has prepared a subrecipient agreement with Chico State Enterprises (Passages) for these nutrition delivery services. CV2-3 reimbursement for services rendered is not - to -exceed $218,501. Passages CV2-3 food distribution services would commence in December 2021, and end September 30, 2023. County Administration staff recommend the Board approve the agreement and authorize the Chair to sign — ACTION REQUESTED — APPROVE THE SUBRECIPIENT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.10 Resolution Authorizing Participation in the Board of State and Community Corrections (BSCC) Public Defense Pilot Program - The California Budget Act of 2021 established a noncompetitive Public Defense Pilot Program. Program funds must be utilized for indigent defense providers, including public defenders, alternate defenders, and other qualifying entities that provide indigent defense in criminal matters for the purposes of workload associated with the provisions in Penal Code sections: 1473.7 - motion to vacate a conviction or sentence in cases where the conviction or plea has unfair or unintended immigration consequences; 3051- (Franklin Hearing) evidence of a youthful offender's immaturity as a mitigating factor in his or her crime for consideration in a future parole hearing; 1170(d)(1) - resentencing to reduce a person's term of imprisonment if it is in the interest of justice; and 1170.95 - persons convicted of murder who were not the actual killers to be resentenced if it is in the interest of justice. Butte County's allocation is $287,130, which was established by the total adult population. The BSCC anticipates similar appropriations for the program in fiscal years 2022-23 and 2023-24. The County's Indigent Defense Services Consortium developed Project Upstream to utilize the Public Defense Pilot Program funding to provide representation to those individuals meeting the criteria for consideration listed above. The cornerstone of Project Upstream is its use of clinical and criminogenic assessments and evaluations and case management to assist system impacted individuals in using their period of incarceration as an opportunity for transformation. An element of Project Upstream is the Prison Pre -Entry Program. The Prison Pre -Entry Program's overarching goal is to increase youthful offenders' motivation to engage in prison programming in pursuit of behavioral change and personal growth facilitating an opportunity for Penal Code 1170(d)(1) consideration. County Administration and the Indigent Defense Services Consortium recommend adoption of the resolution authorizing the Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 County to participate in the Public Defense Pilot Program. — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.11 Indigent Defense Contracts -The County is required by State and federal law to provide an attorney for persons charged with a crime or in other special circumstances if they cannot afford an attorney. Butte County contracts this service with a consortium of local attorneys who provide full service public defender work. The consortium has been an effective component of the criminal justice system, and has the support of the Superior Court Bench, District Attorney, Chief Probation Officer, and Sheriff. The consortium has also been a cost effective model for the county, providing a high level of service for substantially less than similar counties pay. The Board of Supervisors approved contracts for 18 full-time attorneys and 2 half-time attorneys in the consortium in June 2021. Philip Heithecker was appointed as a Superior Court Judge for the Butte County Superior Court and tendered his resignation as Executive Director of the consortium effective December 1, 2021. Kristen Cobery, who served as a half-time attorney, resigned from the consortium effective December 1, 2021. The consortium selected Nicole Diamond to serve as Executive Director, Matthew Bently to serve as a full-time attorney to fill Mrs. Diamond's role, and Christopher Caraway to serve as a half-time attorney to fill Ms. Cobery's role. County Administration recommends amending the contract with Mrs. Diamond to incorporate compensation for administration of the consortium ($3,500/monthly) and to secure investigative services ($34,947.49/monthly). The contract will increase by $1,191,872.19 to $1,672,276.35 and the expiration date of June 30, 2024 will remain the same. The expenses for Mr. Heitheckers contract will go away and be replaced by Mrs. Diamond's contract, so there is no increase to the overall costs for indigent defense services. The Department recommends entering into a contract with Mr. Bently for indigent defense services. The term of the contract is December 1, 2021 through June 30, 2024; not -to -exceed $413,681.36, which is $13,344.56 per month. The Department recommends entering into a contract with Mr. Caraway for half-time indigent defense services. The term of the contract is December 1, 2021 through June 30, 2024; not -to -exceed $206,840.68, which is $6,672.28 per month — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND APPROVE CONTRACTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.12 Financial Report for Fourth Quarter of FY 2020-21 and First Quarter of FY 2021-22 -The combined Financial Report for the Fourth Quarter of FY 2020-21 and First Quarter of FY 2021-22 provides an economic update, summarizes the quarterly analysis of expenditures and revenues along with fund balances, provides an update on disaster impacts, and cash balances and reports on current pension, retiree health and long-term debt obligations as of September 30, 2021 — ACTION REQUESTED —ACCEPT FOR INFORMATION. (County Administration) 3.13 Resolution Approving Application for the Fiscal Year 2021 Emergency Management Performance Grant - The Butte County Operational Area has been allocated $167,464 by the California Office of Emergency Services through the Fiscal Year 2021 Emergency Management Performance Grant Program, to support activities that contribute to the mitigation, prevention, preparation, response, and recovery from emergencies and disasters. Participation in this grant would require a match and would reimburse 50% of eligible emergency management expenses up to $167,464. The grant and required match are included in the Fiscal Year 2021-22 Adopted Budget. Approval of the resolution authorizes the Office of Emergency Management to apply for the grant and also gives authorization to the Chief Administrative Officer, Assistant Chief Administrative Officer, and Deputy Administrative Officers, to sign grant documents — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.14 Resolution Approving Application for the Fiscal Year 2021 Emergency Management Performance Grant - American Rescue Plan Act (ARPA) - The Butte County Operational Area has been allocated $61,584 by the California Office of Emergency Services through the Fiscal Year 2021 Emergency Management Performance Grant Program -American Rescue Plan Act (ARPA), to support activities that contribute to the mitigation, prevention, preparation, response, and recovery from emergencies and disasters. Participation in this grant would require a match and would reimburse 50% of eligible emergency management expenses up to $61,584. The grant and required match are included in the Fiscal Year 2021-22 Adopted Budget. Approval of the resolution authorizes the Office of Emergency Management to apply for the grant and also gives authorization to the Chief Administrative Officer, Assistant Chief Administrative Officer, and Deputy Administrative Officers, to sign grant documents—ACTION REQUESTED—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.15 Resolution Re -authorizing Continued Teleconference Meetings of the Board of Supervisors pursuant to the Ralph M. Brown Act as amended by AB 361 - On March 17, 2020, Governor Newsom issued Executive Order N-29-20, which suspended and modified the teleconferencing requirements under the Ralph M. Brown Act (the "Brown Act") to allow local legislative bodies to hold public meetings via teleconference without meeting the traditional teleconference standards of the Brown Act as a result of the COVID-19 pandemic. On September 16, 2021, Governor Newsom signed AB 361 to amend the Brown Act to allow legislative bodies to utilize alternative standards for teleconference meetings during a proclaimed state of emergency when (1) state or local officials impose or recommend social/physical distancing or (2) the body meets for the purpose of deciding or has met to decide by majority vote that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The legislative body is required to reconsider and extend the findings every 30 days to continue to meet via teleconferencing under the alternative standards. The Board adopted a resolution on October 12, 2021 to continue to have the ability to meet remotely via teleconference by making the findings required by AB 361, and re -authorized the finding on November 9, 2021 and November 18, 2021. This resolution would re -authorize the ability to meet remotely via teleconference through January 12, 2022 or such time the Board adopts a subsequent resolution to continue this ability—ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.16 Contracts with Michael Gallert; Jackson Glick; Andrew Morrissey; Sara Knowles; D. Marc Lyde; and Maria Lathrop Winter for the County Administrative Hearing Officer Program (Program) - County Administration maintains a list of contracted attorneys for the Program, which provides a rotation of hearing officers to County Departments for a variety of cases made up primarily of hearings related to nuisance abatement, vehicle abatement, marijuana cultivation and animal control seizures. In March of 2021, the Board of Supervisors amended Program contracts with Michael Gallert; Jackson Glick; Andrew Morrissey; Sara Knowles; D. Marc Lyde; and Maria Lathrop Winter to add Camp Fire and North Complex Fire related hearings to the scope of work, extend the term of each contract through December 31, 2021, and increase maximum payable by $51,000, not to exceed $75,000 per contract. County Administration recommends entering into new contracts with Michael Gallert; Jackson Glick; Andrew Morrissey; Sara Knowles; D. Marc Lyde; and Maria Lathrop Winter to support the Program. The term of each contract is January 1, 2022 through January 1, 2025, not to exceed $50,000 each contract and includes the scope of work for Camp Fire and North Complex Fire related hearings — ACTION REQUESTED — APPROVE CONTRACTS (6) AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.17 Workday Financial Conversation for Non -Operating Funds and Budget Adjustment - The County will go live with Workday, the County's new financial and human resources system, at the end of the month. As part of this transition, the County is able to leverage the increased functionality of the Workday system to improve the County's accounting structure. In the current structure, a number of restricted funds are held in separate non-operating funds in order for those restricted balances to be maintained separately and carry from year-to-year. When those restricted funds are used, a journal entry is processed to move the restricted funds from the non-operating fund to the operating fund that the expense occurred in. While this system has worked, it requires an extra layer of budgeting and accounting to move the funds. In addition, the County's Annual Financial Report accounts for these non-operating funds as restricted balances of the related operating fund, and not as a separate non-operating fund. Workday functionality includes a fund hierarchy that allows the County to more closely match the financial and budget systems to the County's Annual Financial Report, and to reduce some of the extra budgeting and accounting work while still maintaining restricted funds separately. In Workday a single budget unit can cross multiple sub funds within the fund hierarchy of an operating fund which allows restricted fund balances to be held in a sub fund, be spent directly from the operating budget unit, and more closely align the County's budget, financial system and Annual Financial Reporting. As part of the Workday implementation, the Auditor -Controller and Chief Administrative Officer recommend a budget adjustment to move budgeted appropriation and revenue from current non-operating funds into Workday divisions and sub funds within the County's operating funds. This change results in reduced transfers between funds by $69,182,825, and moves budgeted revenue from non- operating funds to operating funds. In addition, approval is recommended to transfer the balance of 52 non-operating funds to restricted balances of the related operating funds — ACTION REQUESTED — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE TRANSFER OF THE BALANCE OF 52 NON-OPERATING FUNDS TO THE REDISTRICTED FUND BALANCE OF THE RELATED COUNTY OPERATING FUND. (County Administration) 3.18 Ratification of Agreement with Baron & Budd, P.C., Dixon Diab & Chambers, LLP, and Washington & Washington for Litigation Services Related to the Dixie Fire -The Dixie Fire ignited in the Feather River Canyon in Butte County on July 13, 2021 and subsequently spread throughout portions of Plumas, Lassen, Shasta and Tehama counties. The affected counties are in the process of engaging the law firms of Baron & Budd, P.C., Dixon, Diab & Associates, LLP, and Washington & Washington, to initiate litigation against PG&E for the significant damages caused by the fire. These are the same law firms that represented Butte County in its previous lawsuit against PG&E for the damages caused by the Camp Fire. The agreement is funded solely from the recovery of monies and would be paid only if and when the litigation successfully concludes. The term of the agreement is from October 6, 2021 until the completion of the law firms' services, unless terminated earlier in accordance with the terms of the agreement —ACTION REQUESTED — RATIFY AGREEMENT. (County Counsel) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.19 Resolution Authorizing Butte County to Participate in the State Rental Assistance Program through the Federal Emergency Rental Assistance (ERA) Program Round 2 - The National Council of State Housing Agencies with administration provided by the US Treasury Department has made funding available to states through their local governments for emergency rental assistance. Total program funding of $21.55 billion is provided by the American Rescue Plan Act of 2021. The funds are provided directly to States, U.S. territories, and local governments. It is anticipated that the Treasury may provide additional funds at a later date and the total amount that will be allocated to Butte County is $7,851,579. ERA funding is intended for renter households in Butte County with incomes no more than 80 percent of area median income and that also meet additional program conditions. Eligible activities for funds include: rent, rental arrears, utilities and home energy costs; utilities and home energy arrears; or other expenses related to housing incurred directly or indirectly due to COVID-19. Funds may also be used for housing stability services, including case management or other services related to the pandemic as defined by the Treasury Secretary. The State of California is administering the program for Butte County, and ERA program funds received in Round 2 will be directed to the State similarly to Round 1. The Department of Employment and Social Services recommends the Board of Supervisors adopt a resolution authorizing the County to participate in the State -administered program and complete all documents required, including the standard agreement — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.20 Contract Amendment with Oroville Southside Community Improvement Association, Inc. (OSCIA) for Street Outreach Services - The Butte Countywide Continuum of Care previously selected OSCIA - through the Department of Employment and Social Services, as the administrative entity - to prevent, prepare and respond to COVID-19 among individuals and families who are experiencing homelessness through street outreach services. The Department recommends amending the contract with OSCIA for street outreach operations and services to add an additional vehicle to transport laundry and meal services within the community. The maximum not -to -exceed price remains $520,000. As of November 8, 2021, OSCIA spent $427,816 of the contracted amount, leaving a balance of $92,183. The remaining balance would cover $39,754 for a vehicle and $46,000 for contracted meal costs. The term of the contract remains January 21, 2020 through June 30, 2022. All other terms remain the same—ACTION REQUESTED—APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.21 Contract with Youth for Change for Services Related to the U.S. Department of Housing and Urban Development (HUD) 2022 Point in Time (PIT) Census Count -The Department of Employment and Social Services, as the administrative entity for the Butte Countywide Continuum of Care, has selected Youth for Change to facilitate the timely completion of the 2022 PIT census count as directed by HUD. Youth for Change will also purchase incentive gift cards ahead of the PIT census count, arrange food services, and supply stipends for youth and adults to assist in the count. The Department recommends entering into a contract with Youth for Change for PIT census count. The term of this contract is December 14, 2021 through June 30, 2022, not -to -exceed $11,550 — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN (Employment and Social Services) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.22 Budget Adjustment and Capital Project for Domestic Hot Water Boilers and Water Heaters serving 3, 5 and 7 Gillick Way, Oroville for the Butte County Sheriff's Office - The Butte County Jail and Sheriff's Office operates at 3, 5, and 7 Gillick Way, Oroville. These facilities, with a combined total of approximately 149,058 square feet, employ a combination of boiler and conventional water heater systems to deliver domestic hot water throughout the facilities. The boilers and water heaters are of roughly the same vintage, are past their average useful life, and have either failed or showing imminent failure. Under existing budget appropriations for the current year, four water heaters have been replaced and one boiler serving 5 Gillick Way is in the process of being replaced. The remaining equipment includes four boilers and three water heaters. It was planned to continue to keep this equipment functional and budget for it's replacement in the next fiscal year, however the failure rate has outpaced the plan which has been compounded by the discontinuance of all replacement parts to the boiler systems. As these system components fail, they cannot be replaced and the recent failures have removed all redundancies in the boiler systems. Should any of the remaining functional components fail prior to the repairs being made, emergency equipment will need to be rented to maintain the Jail hot water supply until the boilers can be replaced. The cost of equipment requires the project be accounted for as a capital asset. Of this total budget, $700,000 is attributed to the boiler systems and $30,000 to the conventional water heater systems. The replacement of equipment, especially the boiler systems, can be anticipated to improve efficiency and reduce operating and utility costs. The Department of General Services recommends the Board of Supervisors approve an amendment to the Capital Improvement Plan and a $730,000 budget adjustment from general fund appropriation for contingencies to enable the Department to proceed with immediate replacement of the remaining boiler and water heater equipment serving these facilities. The Department of General Services will return to the Board of Supervisors for consideration of the actual construction contract subsequent to solicitation of bids - ACTION REQUESTED — 1) APPROVE BUDGET ADJUSTMENT FROM GENERAL FUND APPROPRIATION FOR CONTIGENCIES (4/5 VOTE REQUIRED); 2) APPROVE CAPITAL ASSET PURCHASE; AND 3) APPROVE AMENDMENT TO THE CAPITAL IMPROVEMENT PLAN. (General Services) 3.23 Budget Adjustment for Tenant Improvement Project at 3217 Cohasset Road, Chico for Department of Behavioral Health - The primary administrative offices of the Department of Behavioral Health are located at 3217 Cohasset Road, Suites 100-120 in Chico. To accommodate current operational needs, the Department requires facility modifications that will re -purpose underutilized space into staff workspace. To proceed with the project, the Departments of Behavioral Health and General Services recommend approval of a budget adjustment in the amount of $145,400 from Behavioral Health to General Services — ACTION REQUESTED — APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) 3.24 Conveyance of County Owned Real Property Rights Affecting a Portion of Assessor's Parcel Number 055-500-043 in Paradise - The County of Butte owns Assessors Parcel Number 055-500-043 consisting of approximately 164.29 acres abutting Clark Road in Paradise. The California Department of Transportation requires approximately 37,697 square feet, under one acre, in Fee Simple Title and 4,050 square feet in Drainage Easements for the State Highway 191/Clark Road Safety Project. The Department of Transportation desires to make road improvements and conveyance of the fee portion and the easement portion does not negatively impact the County's use of the parcel. The total consideration to be paid to the County is $3,500. The Department of General Services recommends that the Board of Supervisors approve the conveyance of the real property rights to the State as depicted in the attached EXHIBIT "A"of the Grant Deed — ACTION REQUESTED — 1) APPROVE THE CONVEYANCE; AND 2) ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 3 AUTHORIZE THE DIRECTOR, GENERAL SERVICES TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY TO COMPLETE THE CONVEYANCE. (General Services) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.25 Conveyance of County Owned Real Property Adjacent to State Highway 191/Clark Road in Paradise to the California Department of Transportation - In 1977, the County of Butte acquired a 4,531 square foot portion of Assessors Parcel Number 055-019-048 running adjacent to State Highway 191/Clark Road in Paradise. Pursuant to State of California, Streets and Highways Code Section 83, the California Department of Transportation has the authority to acquire the Property without compensation due to the County. The property is surplus to the needs of the County and conveyance will allow the Department of Transportation to complete necessary road improvements. The Department of General Services recommends that the Board of Supervisors approve the conveyance of the Property to State via execution of a Quitclaim Deed together with a legal description as depicted in the attached EXHIBIT "A" — ACTION REQUESTED — 1) APPROVE CONVEYANCE; 2) ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 3) AUTHORIZE THE DIRECTOR OF GENERAL SERVICES TO EXECUTE ALL DOCUMENTS NECESSARY TO COMPLETE THE CONVEYANCE. (General Services) 3.26 Lease Agreement with Compassion Pathway Behavioral Health for 556 Cohasset Road, Chico for the Management of the the Crisis Residential Program - In 2015, the County acquired 556 Cohasset Road in Chico to operate the Butte County Behavioral Health crisis residential program. The crisis residential program is a voluntary program that enhances the current continuum of care for County residents transitioning from a crisis situation. The program has been operated by a third party service provider since 2016, who terminated their services in September 2021. The Department of Behavioral Health desires to contract with Compassion Pathway Behavioral Health (CPBH) to be the new service provider of the program. The Mental Health Service Agreement with CPBH is submitted for approval by the Board of Supervisorsat this meeting as a separate item. The lease is dependent on the Mental Health Service Agreement remaining in effect. The Departments of General Services and Behavioral Health recommend entering into the proposed lease agreement with CPBH. The lease terms include an initial term of two and a half years beginning on the date of execution through June 30, 2024 and includes options to extend for two additional three Year terms. The County will receive monthly rental payments from CPBH for the 4,119 square foot facility at an initial rate of $1.31 per square foot for a total monthly payment of $5,395.89, with the rate to increase by 2.25% each Year through the initial and optional extended terms. Rent payments will commence upon the issuance of required licensure to CPBH. Revenue from this lease is included in the Behavioral Health budget — ACTION REQUESTED — APPROVE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.27 Contract Amendments, Notice of Completion and Budget Adjustment for Solar Array Project at 155 Nelson Avenue, Oroville - On August 25, 2020 the Board of Supervisors approved a $994,024 contract with REC Solar Commercial Corporation for the construction of a parking lot canopy solar array at the Butte County Hall of Records located at 155 Nelson Avenue, Oroville. Contract amendment 3 is a credit representing the estimated cost to the County to repair fiber lines damaged by contractor during construction. Contract amendment 4 accounts for the actual cost to repair the fiber lines, resulting in a $10,973 credit. The remainder of line items included with amendment 4 represents additional costs for unforeseen conditions not shown in the original building plans and contract amendment 2, which improves access for oversized vehicles. All amendments combine for a total of $36,878, or 3.7% of the original contract, bringing the total contract cost to $1,030,902. The work has been inspected and approved by the Department of General Services and the Department of Development Services. The Department of General Services recommends that the Board of Supervisors ratify amendments 1 through 4, accept the work as complete and execute the Notice of Completion. In addition, while the total project cost is within the original project budget of $1,050,000, less work was completed in the previous fiscal Year than anticipated, therefore excess funds were returned to the General Fund Appropriation for Contingencies. Those funds are now required this fiscal Year to complete the project, and a budget adjustment of $25,000 is requested from the General Fund Appropriation for Contingencies to the capital project.— ACTION REQUESTED — 1) RATIFY CONTRACT AMENDMENTS 1 THROUGH 4; 2) ACCEPTTHE WORK AS COMPLETE AND EXECUTE THE NOTICE OF COMPLETION; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (General Services) 3.28 Resolution to Amend the Salary Ordinance - Minimum Wage Impacts - Effective January 1, 2022, the California State Minimum Wage will increase to $15/hour. The County has nineteen (19) job classifications that are currently below the new Minimum Wage. In order to be in compliance with the new law, the Department of Human Resources recommends increasing the following classifications to an hourly rate that is at or above the new Minimum Wage: Account Clerk; Cook; Deputy Sheriff Trainee; Graphics Machine Operator; Inventory Warehouse Specialist; Janitor; Landfill Maintenance Worker; Landfill Scale Attendant; Legal Clerk; Library Assistant; Medical Records Technician; Office Specialist; Office Specialist -C; Parts Supply Clerk; Public Health Assistant; Public Health Laboratory Aide; Road Maintenance Assistant; Sheriff's Clerk I; and Vehicle Service Worker. In addition, to avoid compaction between these classifications and the next higher classification in the series, it is recommend that those classifications hourly rates be increased to create a minimum of a 5% differential from the classifications impacted by the new Minimum Wage. Those fifteen (15) classifications are: Account Clerk Senior; Accounting Specialist; Cook Senior; Inventory Warehouse Specialist Senior; Lead Janitor; Landfill Maintenance Worker Senior; Legal Office Specialist; Library Assistant Senior; Medical Records Technician Senior; Office Specialist Senior; Office Specialist Senior - C; Public Health Assistant Senior; Sheriff's Clerk II; Sheriff's Clerk III; Sheriff's Clerk Substation Coordinator. The approximate total cost of these changes for FY 2021-22 is $217,000, with $82,000 of this total coming from the General Fund — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.29 Resolution to Amend the Salary Ordinance- The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following departments: CLERK -RECORDER: Delete 1 vacant flexibly staffed Information Systems Analyst position and add 1 flexibly staffed Information Systems technician position. This change will better meet the operational needs of the Department and provide consistency across divisions. Total allocations to remain unchanged. The proposed change will result in a decrease of annual costs by approximately $14,040. BEHAVIORAL HEALTH: Add 8 flexibly staffed Behavioral Health Counselor (sunset to end June 30, 2024) positions. The positions are needed to support the Mobile Crisis Expansion Project funded by American Rescue Plan Act (ARPA) at an annual cost of $470,936. Total allocations to increase by 8. EMPLOYMENT AND SOCIAL SERVICES: Add 4 flexibly staffed Administrative Assistant positions and delete 4 vacant flexibly staffed Office Specialist positions. This change will better meet the current and future operational needs of the Department by providing higher-level clerical support to assist in meeting regulatory requirements. Total allocations to remain unchanged. Salary savings in the Department's current year budget will cover the increased annual cost of $56,000 to fund these positions. TREASURER -TAX COLLECTOR: Add 1 Finance & Investment Manager position and delete 2 Banking & Cash Management Supervisors positions and 1 Assistant Treasurer -Tax Collector position effective January 14, 2022 following retirements. This organizational change will better address the operational needs and supervisory needs of the Department. The remaining Assistant Treasurer -Tax Collector will assume the duties previously held by the retiring Assistant Treasurer -Tax Collector assigned to Central Collections and Property Tax Division once vacated. The new Finance & Investment Manager position will assume management duties of the Banking and Investment portfolio. Total allocations to decrease by 2. The ongoing costs for the Department will decrease by $174,000 annually. The Finance & Investment Manager position is funded by a combination of the General Fund and Treasury related costs charged to Investment Pool participants. HUMAN RESOURCES: Amend Section 28 Reference L of the Salary Ordinance No. 4198 of the County of Butte entitled "Non -Represented Classifications" to change the salary range of classification "Assistant Treasurer -Tax Collector" to Range 72 effective January 1, 2022. Upon deletion of the vacant Assistant Treasurer -Tax Collector position, the single incumbent Assistant Treasurer -Tax Collector would then be assigned the remaining duties of the deleted position. To properly align pay with the new organizational structure Human Resources recommends increasing the Range equal to that of the Assistant Assessor. The associated bargaining group agrees to the change. ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.30 Agreement Amendment with the California Department of Public Health (CDPH) for an Immunization Assistance Program (IAP) - The Department of Public Health currently has a grant agreement with CDPH to participate in an IAP. An IAP is a federally funded program to cover specific activities that will raise the immunization levels of infants through school -aged children. Prevention, surveillance and outbreak control activities help reduce illness, disability and death due to preventable disease such as polio, diptheria, tetanus, pertussis, hepatitis B, and many others. The term of the agreement is from July 1, 2017 to June 30, 2022 with a maximum amount receivable of $332,160. CDPH amended the agreement in FY 2019-20 to decrease funding by $11,958 due to federal budgetary constraints. CDPH amended the agreement again in FY 2020-21 to increase funding in the amount of $72,746 to augment and enhance efforts around influenza vaccination as well as to perform COVID 19 vaccination planning. The proposed amendment is to increase funding in the amount of $2,572,938 for FY 2021-22 to allow the Department to continue and expand activities related to Coronavirus Disease 2019 vaccination planning and implementation. The Department recommends amending the grant agreement with CDPH for an IAP. The amendment increases the maximum amount receivable by $2,572,938, not to exceed $2,965,886. All other terms remain the same — ACTION REQUESTED — APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.31 Agreement Amendment with the California Department of Public Health (CDPH) for the local Women, Infants and Children (WIC) Program - The Department of Public Health currently has a grant agreement with CDPH to participate in the WIC program. WIC is a federal and state funded program that provides supplemental nutritious foods to mothers, infants and young children. Services provided through the program include nutrition education and funds loaded on Electronic Benefits Transfer (EBT) cards for designated food items from authorized WIC food vendors. Participants must meet income guidelines and be a pregnant woman, new mother, infant or child under age 5. The Department of Public Health Department has received funding to participate in this program as the local WIC agency for many years. CDPH is amending the current grant agreement to make an additional $47,845 available in Year 3 (federal fiscal year [FFY] 2021-22) to better support WIC families and childhood literacy through a Books for Kids program. The term of the agreement remains October 1, 2019 to September 30, 2022 with a new maximum amount receivable of $4,764,146 ($1,548,019 for IFFY 2019-20, $1,585,794 for IFFY 2020-21, and $1,630,333 for IFFY 2021-22) — ACTION REQUESTED — APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.32 Butte County Local Road Safety Plan (LRSP) -The Highway Safety Improvement Program (HSIP) is a critical federal funding source used by the Department of Public Works to fund systemic roadway safety projects. Effective April 2022, a LRSP will be required by the HSIP for an agency to be able to apply for funding. In May 2020, the Board of Supervisors adopted a resolution authorizing the Director of Public Works to sign a Program Supplement Agreement, which allowed the County to receive $72,000 in State funding for the development of a LRSP. The LRSP was prepared under the requirements defined by the HSIP as administered through the California Department of Transportation (Caltrans), and has been reviewed and tentatively approved by Caltrans pending acceptance by the Board of Supervisors. The Department recommends the Board accept the LRSP as it will be a requirement for the County to be eligible for grant funds in future HSIP funding cycles -ACTION REQUESTED—ACCEPT THE BUTTE COUNTY LOCAL ROAD SAFETY PLAN. (Public Works) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA —DECEMBER 14, 2021 3.33 Capital Asset Surplus- Vehicles for Auction -The Board of Supervisors declares vehicles surplus that are no longer serviceable or no longer needed by the County prior to auctioning the items. The Department of Public Works recommends the Board declare 13 vehicles and one after -market alarm associated to a vehicle as surplus to the needs of the County because the vehicles are in poor condition, repair costs exceed that value of the vehicles, the vehicles have high mileage or the vehicle was involved in an accident — ACTION REQUESTED — DECLARE CAPITAL ASSETS (13) WITH (1) CAPITAL ASSET ENHANCEMENT SURPLUS TO THE NEEDS OF THE COUNTY. (Public Works) 3.34 Contract Change Orders (CCO) for Midway Road Bridge Replacement Project at Butte Creek - On May 26, 2020, the Board of Supervisors awarded the Midway Road Bridge Replacement Project to MCM Construction of North Highlands. The project provides for the replacement of the Midway Road Bridge across Butte Creek and Butte Creek Overflow south of the town of Durham. The contract award amount was $19,600,644. Four CCO are required for the completion of the project. CCO No. 3 and No. 6 are recommended for Board of Supervisor approval. CCO No. 3 provides a net increase of $38,378 for direct costs associated with a stop -work delay and an estimated $80,000 for requirements by Union Pacific Railroad Company for work performed within their right-of-way and adjacent to the project, for a total increase of $118,378. CCO No. 6 provides a of $155,731 for additional roadway work requested by the County and includes the rehabilitation of an existing roadside ditch adjacent to Midway Road, removal of old Midway Road concrete pavement, and cold planing the existing Midway Road asphalt. Additionally, an increase of material at bid item prices total $71,055, which includes placement of additional import borrow material and additional hot mix asphalt for extended pavement rehabilitation of Midway Road, for a total net increase of $226,786. The total net increase for CCO No. 3 and No. 6 is $345,164. CCO No. 4 was approved by the Board on April 27, 2021, adding $71,540 for additional water quality sampling, water analysis, and steel pilings. CCO No. 5 provides for additional steel reinforcements in the amount of $20,300, and was approved October 20,2021 under the authority of the Director of Public works. The Midway Bridge project is nearly complete. Upon completion Public Works will bring a final Notice of Completion to the Board of Supervisors in 2022 — ACTION REQUESTED — APPROVE CONTRACT CHANGE ORDERS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.35 Resolution Recognizing Captain James "Derek" Bell Upon his Retirement - The Sheriff's Office recommends that the Board of Supervisors adopt a resolution recognizing Captain James "Derek" Bell on the occasion of his retirement on December 30, 2021 after 20 years of service to Butte County — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.36 Resolution Recognizing Linda Bermann Upon her Retirement -The Sheriff's Office recommends the Board of Supervisors adopt a resolution recognizing Linda Bermann on the occasion of her retirement on December 30, 2021 after 20 years of service to Butte County — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.37 Resolution Recognizing Brian Laginja Upon his Retirement - The Sheriff's Office recommends that the Board of Supervisors adopt a resolution recognizing Deputy Brian Laginja on the occasion of his retirement on December 30, 2021 after 30 years of service to Butte County - ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.38 Accept Donation from the Center to Combat Human Trafficking - The Center to Combat Human Trafficking (CCHT) has donated a 2022 Ford F-350, with a value of $68,028, and a 2022 BigTex Trailer, with a value of $18,831, for use by the Sheriff's Office. In addition, CCHT donated funds in the amount of $5,516 to the Sheriff's Office to be used to pay use tax on the truck in order to register it with the California Department of Motor Vehicles. The Sheriff's Office recommends accepting the donated truck, trailer, and funds with a total value of $92,375 and requests authorization to pay the use tax as a capital asset expense — ACTION REQUESTED — ACCEPT DONATION AND AUTHORIZE CAPITAL ASSET EXPENSE. (Sheriff) 3.39 Resolution Authorizing the State of California, Off -Highway Motor Vehicle Division Grant Agreement - The Sheriff's Office was awarded grant funding from the California Department of Parks and Recreation, Off -Highway Motor Vehicle Division in the amount of $30,893. The grant funds patrol and law enforcement efforts to designated service areas including the Plumas and Lassen National Forests, the Jonesville Sno-Park, and Butte Meadows. The grant funding will reimburse expenses for salaries and benefits and the purchase of a new snow mobile with an estimated cost of $14,200. The County is required to provide $7,723.25 (25% of the grant amount) in matching funds in order to receive grant funds. This match is made using general fund to pay salaries and benefit costs for staff assigned to patrol the designated service areas. A Board of Supervisors resolution is required to receive the grant funding. The Sheriff's Office recommends ratifying the agreement with the Department of Parks and Recreation, Off -Highway Motor Vehicle Division for grant funding and authorizing the purchase of a new snow mobile as a capital asset. The term of the grant agreement is November 1, 2021 through October 31, 2022, not -to -exceed $30,893 — ACTION REQUESTED — APPROVE CAPITAL ASSET PURCHASE (1); AND ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.40 Contract Amendment with California Patrol Operations, Inc. for Inmate Transport - The Sheriff's Office is responsible for transporting inmates in its custody to State prison and hospital facilities. In September 2021, the Sheriff's Office entered into a contract with California Patrol Operations, Inc. for the provision of secure inmate transport. Due to an increased need for services, the Sheriff's Office recommends amending the contract with California Patrol Operations, Inc. for inmate transport services. The amendment updates the scope of work to clarify terms and cost of services and increases the maximum amount payable by $50,001, not to exceed $75,000. All other terms remain the same — ACTION REQUESTED — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.41 Contract with Johnson House of Sobriety for Sober Living Housing - The Sheriff's Office Alternative Custody Supervision (ACS) program utilizes sober living environments (SLE) to house ACS participants. Johnson House of Sobriety is one of the available SLE providers that meets the needs of the program participants while also being within a reasonable distance of the Day Reporting Center. The Sheriff's Office recommends entering into a contract with Johnson House of Sobriety for sober living housing. The term of the contract is November 1, 2021 through October 31, 2024, not to exceed $150,000 - ACTION REQUESTED — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.42 Memorandum of Understanding (MOU) with the City of Chico for the Edward Byrne Memorial Justice Assistance Grant (JAG) Program Distribution -The City of Chico and the Butte County Sheriff jointly applied for funds under the JAG Program. The City of Chico is the designated grant administrator, and it receives the funds and then enters into an MOU to disburse the funds. The Chico Police Department will receive $39,602 to purchase equipment for its use. The Sheriff's Office will receive $19,312 to fund the purchase of miscellaneous computer and camera equipment, tablets, and AR -15 rifles and related attachments. The Sheriff's Office recommends entering into an MOU with the City of Chico for distribution of JAG funds. The term of the grant is October 1, 2020 through September 30, 2025, in the amount of $58,914 of which $19,312 will be dispersed to The Sheriff's Office — ACTION REQUESTED — APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.43 Resolution Authorizing Application for Funding through the State of California Department of Parks and Recreation Division of Boating and Waterways (DBAW) Boating Safety and Enforcement Financial Aid Program - Each year the Sheriff's Office applies for funding from DBAW Boating Safety and Enforcement Financial Aid Program (Program) for year-round patrols of the Feather River, Sacramento River, and Lake Oroville. The Sheriff is charged with the enforcement of boating laws and regulations by means of vessel, foot, and vehicle patrol. Uniformed law enforcement personnel provide year-round patrols on all waterways, supervision of on -the -water boating activities, and education to the public on State and local boating laws, as well as conduct vessel inspection programs for compliance with required safety equipment and vessel registration. If the application is approved, the Program provides $159,342 and requires the use of Boat Tax as County match in the amount of $109,389. Funds will be used to pay for a full-time Deputy Sheriff position, a portion of a Sergeant position, a leased patrol vehicle, miscellaneous marine equipment and supplies, and supporting program services. The State requires a resolution authorizing the funding application that supports the Boating Enforcement Program — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.44 Vehicle Lease for Sheriff's Boating and Safety Enforcement Program - The Butte County Sheriff's Office receives funding from the State of California Department of Parks and Recreation, Division of Boating and Waterways (DBAW) for a year-round boating enforcement program. The DBAW funding does not allow for capital asset acquisition as an outright purchase, however, it does allow for leasing a vehicle. The vehicle the Sheriff's Office is requesting to lease is a 2022 Ford F250 Super Duty truck. The vehicle will be used for the Sheriff's Boating and Safety Enforcement Program. Purchasing agents from Butte County General Services have negotiated a 5 -year lease - purchase agreement with KS State Bank. The terms of the lease allow the Sheriff's Office to purchase the vehicle at the end of the lease term for $1. The total principal amount financed is $34,072.12. A down payment of $9,624.37 will be made in December 2021 and then four annual payments will be made commencing in December of 2022. The Butte County Debt Advisory Committee has determined the lease -purchase complies with the requirements of the County of Butte Debt Management Guidelines and Procedures. The Department recommends entering into an agreement with KS State Bank for the lease of a 2022 Ford F250 Super Duty truck. The term of the lease is December 3, 2021 through December 3, 2025, not to exceed $48,122.85 — ACTION REQUESTED — APPROVE AGREEMENT AND AUTHORIZE THE CHIEF ADMINISTRATIVE OFFICER TO SIGN ALL RELATED DOCUMENTS. (Sheriff) Page 16 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 3.45 Memorandum Of Understanding (MOU) between Butte County Superior Court (Court) and Treasurer -Tax Collector for Enhanced Collection and Compliance Program - In July 2000, the County of Butte and Court entered into a MOU to administer the Enhanced Collection and Compliance Program. The agreement was renewed in 2007, 2010, 2014 and 2017. The goal of the program is to enhance the collection of court -imposed fines and fees and to improve compliance with court orders. This agreement has increased County revenues and provided a comprehensive collections program. The Treasurer's Office recommends approval of a new MOU with the Court through December 31, 2025. The maximum reimbursement to the Court for FY 2021-22 is $444,000 which is offset by revenues to the County. Prior to the finalization of the County budget process for FY 2022-23, FY 2023-24 and FY 2024-25, maximum reimbursement will be reviewed and any necessary adjustments made - ACTION REQUESTED — APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer -Tax Collector) 3.46 Resolution Reco2nizin2 Colette Worsham upon her Retirement from the Treasurer -Tax Collector's Office - The Treasurer -Tax Collector's Office recommends the Board of Supervisors adopt a resolution recognizing Colette Worsham on the occasion of her retirement after 20 years of service to Butte County—ACTION REQUESTED —ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer -Tax Collector) 3.47 Resolution Reco2nizin2 Susan Peterson upon her Retirement from the Treasurer -Tax Collector's Office - The Treasurer -Tax Collector's Office recommends the Board of Supervisors adopt a resolution recognizing Susan Peterson on the occasion of her retirement after 22 years of service to Butte County—ACTION REQUESTED—ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer -Tax Collector) 3.48 Budget Adjustment and Contract with Luhdorff and Scalmanini Consulting Engineers for Drought Impact Analysis Study - A drought impact analysis study is needed to understand the impacts of the current drought conditions and identify potential mitigations in the affected area. A proposed scope of work for the study was discussed by the Drought Task Force (DTF) at its September 7, 2021 meeting and the DTF recommended the Board of Supervisors direct staff to solicit for a contractor to perform the work. The Board considered the scope of work on September 28, 2021 and directed staff to solicit for the study. A request for proposals was issued on October 15, 2021 and three proposals were received. Proposals were reviewed by a committee of staff from the Water and Resource Conservation Department, the Environmental Health Division, and the Office of Emergency Management. The review committee selected Luhdorff and Scalmanini Consulting Engineers of Woodland based on cost, effectiveness, and experience. The Department recommends entering into a contract with Luhdorff and Scalmanaini Consulting Engineers to conduct the drought impact analysis study for an amount not -to -exceed $84,431. The Department's fiscal year 2021-22 budget includes $50,000 for the study, and an additional $34,431 is needed in appropriations. The Department recommends the Board approve a budget adjustment for $34,431 from the General Fund Appropriations for Contingencies — ACTION REQUESTED — 1) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT INCLUDING THE USE OF GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 VOTE REQUIRED). (Water) Page 17 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA —DECEMBER 14, 2021 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at http://www.buttecounty.net/clerkoftheboard/ApJ)ointmentsList.asl)x) A. Appointments to Listed Vacancies Appointment to the Butte County Mosquito and Vector Control District (District) - The mission of the District is primarily to suppress mosquito -transmitted disease and reduce the annoyance levels of mosquitoes and diseases associated with ticks, fleas and other vectors through environmentally compatible control practices and public education. The Board of Trustees to the District consists of eleven member comprised of the following: One Trustee appointed by each City/Town Council within the County (5), five Trustees appointed by the Board of Supervisors, one Trustee appointed by the Glenn County Board of Supervisors, Trustees must be registered to vote within the County and a resident of that portion of the County that is within the District's service area. The term of office for a Trustee shall be for a term of two or four years at the discretion of the Board of Supervisors. The District is requesting that the Board of Supervisors reappoint Albert Beck as Trustee for the District 1 representative; and to appoint Darlene Fredericks as Trustee for the District 4 representative. Both individuals' terms would begin on January 1st, 2022, with a term of two to four years (whichever the Board of Supervisors prefers) — ACTION REQUESTED — 1) APPOINT ALBERT BECK AS TRUSTEE FOR THE DISTRICT 1 REPRESENTATIVE; AND 2) APPOINT DARLENE FREDRICKS AS TRUSTEE FOR THE DISTRICT 4 REPRESENTATIVE. BOTH TERMS BEGIN JANUARY 1, 2022, WITH A TERM FOR EITHER TWO, THREE OR FOUR YEARS. (Other— Butte County Mosquito and Vector Control District). B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda. 4.02 Industrial Hemp Update on Cultivation Ordinance in the Unincorporated Areas of the County - On October 8, 2019, the Agricultural Commissioner provided an update to the Board of Supervisors on industrial hemp regulations and cultivation status within the County. The Board directed the Agricultural Commissioner to draft an ordinance for consideration placing local land use restrictions on the cultivation of industrial hemp to primarily address setbacks from sensitive receptors. On November 10, 2020, the Board of Supervisors adopted Ordinance No. 4191. The ordinance became effective on December 31, 2020, and established regulations for the cultivation of industrial hemp in the unincorporated areas of the County. The Board directed the Department to return in one year to provide a status update on the ordinance. The Agricultural Commissioner will provide a one-year status update on the ordinance. — ACTION REQUESTED—ACCEPT FOR INFORMATION. (Agriculture) Page 18 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 4.03 Approval of Contracts Related to Homeless Housing, Assistance, and Prevention (HHAP) Program Rounds 1 and 2 Funding - The Department of Employment and Social Services was awarded HHAP funds to address the homelessness crisis in Butte County. Through the combined HHAP Rounds 1 and 2 solicitation process, the following projects were selected: HHAP-1 1) Catalyst Domestic Violence Services for Navigation Coordination Services for $290,000. 2) Chico Housing Action Team for Expand the Housing Now Program for $826,833. 3) True North Housing Alliance, Inc. for New Navigation Center and Case Management Services for $1,177,500. 4) Youth for Change for Youth Housing Case Management Services for $233,896. HHAP-2 1) Chico Housing Action Team for Additional Services at Everhart Village for $530,868. 2) True North Housing Alliance, Inc. for Support Day Programming Services and Operation Subsidies at the Torres Shelter for $436,507. 3) Youth for Change for Expand Youth Street Outreach Services for $209,413. The Department recommends entering into the contracts listed above. The term for HHAP-1 is December 14, 2021 through June 30, 2025, not -to -exceed $2,528,229. The term for HHAP-2 is December 14, 2021 through June 30, 2026, not -to -exceed $1,176,788—ACTION REQUESTED — APPROVE SEVEN (7) CONTRACTS AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 4.04 Feasibility of Continuing Project Roomkey Activities - Report and Consideration for Future Funding - Since the onset of the COVID-19 Pandemic, the Department of Employment and Social Services has provided prevention and containment efforts in partnership with local emergency shelters and homeless service providers. Initial funds to support these activities were provided by the State through various grants and referred to as Project Roomkey. Activities have included expanding emergency shelter spaces to meet social distancing requirements, moving high-risk individuals into non -congregate shelters (NCS), and providing wraparound and monitoring services to qualifying homeless individuals who were placed in NCS. In an effort to continue providing services, the Department applied for and obtained Emergency Solutions Grants - Coronavirus funding and contracted with United Way to help oversee the NCS operations in Butte County. Butte United Shelter Program operations began in June 2021 and are contracted through January 31, 2022. Supervisor Debra Lucero, District 2, and Supervisor Tami Ritter, District 3, requested the Board of Supervisors discuss the feasibility of continuing NCS operations paid with local funds. A report of the program outcomes will be provided by the Department for consideration. The Department budget would require a budget adjustment of $1,501,000 from the General Fund Appropriation for Contingencies for the program. — ACTION REQUESTED — APPROVE BUDGET ADJUSTMENT INCLUDING THE USE OF GENERAL FUND APPROPRIATION FOR CONTINGENCIES (4/5 VOTE REQUIRED). (Employment and Social Services) Page 19 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 4.05 Employment Contract — Undersheriff - Sheriff Kory Honea has selected Sheriff's Lieutenant Matthew Calkins to fill the Undersheriff position, which has been vacant since January, 2020. The Undersheriff is an at -will position, serving as second -in -command of the Butte County Sheriff's Office (BCSO). In that capacity, Lieutenant Calkins will assist Sheriff Honea with the day-to-day operations at BCSO. Lieutenant Calkins began his law enforcement career with BCSO in 2007. Since then, Lieutenant Calkins has held a wide range of assignments, including those within patrol, the Felony Investigations Unit, the SWAT Team, and the Civil Division. Lieutenant Calkins possesses a Bachelor's degree from Chico State University in Criminal Justice and a Juris Doctor degree from Cal -Northern School of Law. Lieutenant Calkins is also an active member of the California State Bar. During his tenure with BCSO, Lieutenant Calkins has promoted through the ranks and held both supervisory and management positions. Lieutenant Calkins' qualifications, training, education, experience and institutional knowledge make him well suited for the position of Undersheriff. The Sheriff's Office recommends entering into an employment contract with Matthew Calkins for Undersheriff. The salary of the position is $129,359.62. The term of the contract is three years through December 10, 2024 — ACTION REQUESTED — APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 4.06 Extension of the Agreement to Redirect the Pacific Gas and Electric Company (PG&E) Water Delivery from Upper Miocene Canal to the Feather River -West Branch - California Water Service Company, Oroville (CWS) currently purchases a portion of its water supply from PG&E. Historically, this water flowed from the West Branch of the Feather River to the Miocene Canal and was ultimately delivered to the CWS treatment plant on the Thermalito Powers Canal. In 2014, the County entered into a letter agreement and three-year pilot program with the State Department of Water Resources (DWR) to allow up to 3,000 acre feet of the PG&E purchased water to be conveyed from the Canal to the Lime Saddle Powerhouse and Lake Oroville on an annual basis. The pilot program ended in December 2017 and was replaced by a 10 -year agreement from 2018 to 2027. The 2018 Camp Fire destroyed portions of the Miocene Canal, which prevents water from being delivered from the Canal to the Lime Saddle Powerhouse and Lake Oroville. Due to the State of Emergency resulting from the Camp Fire, the Water & Resource Conservation Department staff worked with DWR to amended the agreement to allow the CWS to redirect approximately 3,000 acre-feet of its contract PG&E water from an alternate point on the Upper Miocene Canal via a spillgate to the West Branch of the Feather River to Lake Oroville through Decemeber 31, 2021. The Department staff also worked with DWR to amend the agreement to increase the amount of water conveyed by 50 acre feet in 2020 to 3,050 acre feet and a decrease by 50 acre feet in 2021 to 2,950 acre feet. The alternate diversion point delivers PG&E water to CWS, which is the water supply for the majority of the City of Oroville. The project uses existing facilities to provide water to endpoint users and would not result in the need to expand facilities to accommodate flows. The Department prepared a Notice of Exemption per the California Environmental Quality Act (CEQA), section 15301(b) -Existing Facilities for the diversion of water from the alternate spillgate location. Given that the Miocene Canal system continues to be inoperable and the timing and status of reconstruction is unknown, the Department, DWR, and CWS are proposing to amend the existing agreement to continue to allow for the diversion of water from the alternate spillgate location. The Department recommends the Board of Supervisors adopt a resolution certifying the Notice of Exemption and direct staff to amend the agreement with DWR to allow for the continued use of the alternate point of diversion from the Upper Miocene Canal spillgate to the West Branch of the Feather River through the end of the agreement in 2027. — ACTION REQUESTED — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) DIRECT STAFF TO AMEND THE AGREEMENT WITH DWR. (Water) 4.07 Items Removed from the Consent Agenda for Board Consideration and Action Page 20 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:30AM — Timed Item — Appeal of Planning Commission's approved Condition No. 16 for Tentative Subdivision Map TSM20-0003 - Matt Shelton and Mike and Julie Jackson, the applicants for Tentative Subdivision Map TSM20-0003, have filed an appeal of Condition No. 16 included in the Planning Commission's approval of this project on October 28, 2021. Condition No. 16 requires road and street frontage improvements along Garner Lane. The appellants propose an alternative to Condition No. 16, indicating the condition of the existing roadway does not warrant additional improvements and that the proposed improvements would conflict with existing high voltage power poles. The Department of Public Works has proposed a modification to Condition No. 16 — ACTION REQUESTED — ADOPT RESOLUTION DENYING THE APPEAL AND UPHOLDING THE DECISION OF THE PLANNING COMMISSION TO INCLUDE CONDITION NO. 16 AS MODIFIED BY PUBLIC WORKS, AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 5.02 10:30AM —Timed Item - Butte County 2021 Climate Action Plan -The proposed 2021 Climate Action Plan (CAP) identifies greenhouse gas (GHG) emissions reduction targets for 2030, 2040, and 2050, and describes how the County will reduce both community -wide and government operations GHG emissions to achieve these targets. The CAP contains strategies and actions that are designed to help the County sustain its natural resources, grow efficiently, ensure long-term resiliency to a changing environmental and economic climate, and improve transportation. The CAP also contains strategies and actions for energy efficiency and renewable energy, alternative fuel vehicles and equipment, transportation, water use, agriculture, and solid waste. The CAP supports statewide greenhouse gas emissions reduction goals identified in State Assembly Bill (AB) 32 and Senate Bill (SB) 32 (Pavley). Pursuant to the California Environmental Quality Act (CEQA), an Addendum to the General Plan Environmental Impact Report (EIR) has been prepared for this project. Because the proposed 2021 CAP does not result in new development potential beyond that identified in the 2030 General Plan, and all future development is subject to existing development standards, implementation of the proposed CAP would not result in new or additional impacts. The Butte County Planning Commission voted 3-0 (two Commissioners were absent) recommending the adoption of the CAP by the Board of Supervisors. In making this motion, the Planning Commission indicated that additional context needed to be included in the CAP regarding the recent historic fires and disasters, agricultural practices and how they would be accounted for under the CAP. The attached CAP includes the information directed by the Planning Commission — ACTION REQUESTED — 1) ADOPT THE RESOLUTION APPROVING ADDENDUM TO THE GENERAL PLAN ENVIRONMENTAL IMPACT REPORT (EIR) AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE RESOLUTION ADOPTING THE 2021 CLIMATE ACTION PLAN AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 21 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 5.03 11:00AM — Timed Item - Public Hearing and Resolution for the County of Butte Groundwater Sustainability Agency (GSA) to Adopt the Groundwater Sustainability Plan for the Butte Subbasin - Butte County is one of eleven GSAs in the Butte Subbasin. The eleven GSAs agreed, through a Cooperation Agreement executed in 2019, to develop and adopt a single Groundwater Sustainability Plan (GSP) for the Butte Subbasin by the statutory deadline of January 31, 2022, as established by the Sustainable Groundwater Management Act (SGMA). The final GSP for the Butte Subbasin was released December 1, 2021. All GSAs in the Butte Subbasin are expected to consider adoption of the GSP at their respective meetings throughout the month of December. The draft GSP was released in September and a public comment period ended October 31, 2021. The Board of Supervisors received a presentation on the draft GSP on October 26, 2021 and directed staff to submitted comments on behalf of Butte County. The Butte Advisory Board, comprised of a representative from each GSA Board, considered and discussed public comments and GSA Board input when it met on November 18, 2021. The GSAs revised portions of the GSP and responded to comments. The County of Butte GSA is holding a public hearing on the final Butte Subbasin GSP, as required by the SGMA, and will consider a resolution to adopt the final plan — ACTION REQUESTED — ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Water) 5.04 1:00 PM —Timed Item - Adoption of New Butte County Supervisorial District Maps — Every ten years following the federal census, the boundaries of the supervisory districts of the County must be adjusted so that the districts are similar in population. Redistricting Partners, the consultants hired to manage the 2021 redistricting process in Butte County, have publicly presented at seven Board of Supervisor's meetings as well as three community outreach meetings, with the intent of educating and informing the community on the redistricting process, and garnering public input. In addition, during the first publicly held meeting on July 20, 2021, Redistricting Partners outlined the processes under the Fair Maps Act, the State and Federal Voting Rights Act, and discussed other requirements associated with the redistricting process. On October 12, 2021 the consultants presented initial draft district maps where additional public input and Board testimony was provided. The consultants returned on November 9, 2021, November 22, 2021, and December 6, 2021 with new draft district maps based on public input received and Board direction. Consistent with Board direction given on December 6, 2021, staff are returning with three maps to consider for final adoption: Map A10 (with modifications to the north/west district, modifications to the Big Bend area and Bidwell Park), Map A5 -C (with modifications to the north/west district and a census block split in Bidwell Park), and Map A7. All maps submitted for potential approval have been made publicly available for 3 days, and all maps submitted follow all legal requirements, including the Federal Voting Rights Act, Fair Maps Act and the Constitution — ACTION REQUESTED — APPROVE RESOLUTION SELECTING CONSULTANT MAP A10 (WITH MODIFICATIONS) AND AUTHORIZE THE CHAIR TO SIGN; OR APPROVE RESOLUTION SELECTING CONSULTANT MAP A5 -C (WITH MODIFICATIONS) AND AUTHORIZE THE CHAIR TO SIGN; OR APPROVE RESOLUTION SELECTING CONSULTANT MAP A7 AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 5.05 2:OOPM — Timed Item - Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer A. North Complex Fire Recovery Update B. COVID-19 Update by Director of Public Health C. CAO Comment Page 22 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 5.06 2:15PM —Timed Item — Board of Supervisors Public Comment 6. BOARD OF SUPERVISORS CLOSED SESSION 6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. Human Resources Director J. Information Services Director K. Library Director L. Public Health Director M. Public Works Director N. Water and Resources Conservation Director RECESS Recess as the Butte County Board of Supervisors and reconvene as the In -Home Supportive Services Public Authority Board. Page 23 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -DECEMBER 14, 2021 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA DECEMBER 14, 2021 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Contract Amendment with Pan American Life Insurance (PALIC) Group for Health Insurance Policy and Administrative Services -The County and the Butte County In - Home Supportive Services (IHSS) Public Authority (PA) bargaining team agreed on a successor MOU with United Domestic Workers of America (UDW). UDW ratified the terms of the jointly agreed -to successor MOU. The MOU was ratified by the Butte County Board of Supervisors on August 24, 2021. The MOU includes an increase in the number of IHSS providers eligible for health insurance from 525 to 625 effective November 1, 2021. The ratification of the successor MOU requires an amendment to the health care plan contract for IHSS workers to comply with the MOU. The cost remains $285.79 per month for each eligible IHSS provider. The Department is also extending the term through February 1, 2023. The Department recommends amending the contract with PALIC for health insurance policy and administrative services, to extend the term of the contract by 12 months through February 1, 2023, and increase the maximum payable amount by $2,229,162 not -to -exceed $7,600,416. All other terms remain the same — ACTION REQUESTED - 1) APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2) AUTHORIZE THE DEPARTMENT OF EMPLOYMENT AND SOCIAL SERVICES DIRECTOR, IN HER CAPACITY AS THE EX -OFFICIO IHSS PUBLIC AUTHORITY DIRECTOR, TO SIGN ALL ADMINISTRATIVE DOCUMENTS WHICH ARE NECESSARY TO IMPLEMENT THE INSURANCE PROGRAM. (Employment And Social Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to five minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. RECESS Recess as the In -Home Supportive Services Public Authority Board and reconvene as the Butte County Board of Supervisors. Page 24 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Louie Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Scott Kennelly Chief Administrative Agenda Information: Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Andy Pickett hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Wayne Barley explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk -Recorder/ the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Registrar of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records County Counsel: Act) are available at the County Administrative Office upon request. Bruce Alpert Agenda Format and Meeting Order: Development Services: Paula Daneluk The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Public Comment: this is the area of the agenda where members of the audience may address the Board on any District Attorney*: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Mike Ramsey but may respond to statements or questions and provide staff direction. Public comment is limited to three Employment & Social minutes per speaker subject to discretion of the chair. Services: 2. Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If Shelby Boston you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of Fire Chief: the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if John Messina there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. General Services: 3. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Grant Hunsicker removed from the Consent Agenda are discussed under this section. Human Resources: 4. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Sheri Waters set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Information Systems: listed, but will never start before the time listed. Sang Kim Interim Director 5. Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Library: Narinder Sufi Public Participation: Public Health: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Danette York members of the public the opportunity to comment on all matters before the Board. Public participation is limited Public Works: to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Joshua Pack The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Sheriff -Coroner*: of these policies and procedures can be found in the printed booklet agenda, obtained at the County Kory Honea Administrative Office, or viewed at the Clerk of the Board website. Treasurer -Tax Collector*: The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with Troy Kidd special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All UC Cooperative requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Extension Advisor: Luis Espino meeting. Water & Resource For further information contact the: Conservation: Clerk of the Board of Supervisors Kamie Loeser County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 *Elected Official 530.552.3300 Page 25 3. CONSENT AGENDA 3.49 Bvlaws Update of Butte Countv Local Child Care Planning Council (LPC) and Certification Statement Regarding Composition of LPC Membership - The LPC serves as an advisory body to the Butte County Board of Supervisors, the Butte County Superintendent of Schools, and the Butte County Children and Families Commission. The LPC develops policy proposals, recommends priorities on child care and child development services, assesses early care and education needs, and plans for specialized child care systems through collaborative partnerships. The LPC has updated their bylaws and were formally approved by the LPC on November 16, 2021. The bylaws require approval by the BOS before final adoption. In addition, the Certification Statement regarding composition of LPC Membership identifies the voting membership and the category that each council member represents. The categories have been defined by the state to ensure appropriate representation on the Council. This is included for signature approval by the Board, as required by the California Department of Social Services — ACTION REQUESTED - 1) ACCEPT THE UPDATED BYLAWS AND AUTHORIZED THE CHAIR TO SIGN; AND 2) AUTHORIZE CHAIR TO SIGN CERTIFICATION STATEMENT REGARDING COMPOSITION OF LPC MEMBERSHIP. (Other— Butte County Local Child Care Planning Council) 4. REGULAR AGENDA 4.08 Resolution Authorizing the Countv to Participate in the No Place Like Home (NPLH) Program and to Apply for Additional NPLH Funding -The Department of Behavioral Health is applying for the fourth round of NPLH competitive funds through the California Department of Housing and Community Development (HCD) to develop permanent supportive housing for individuals with severe mental health disabilities who are 18 years of age or older and are either chronically homeless, homeless, or at -risk of chronic homelessness. The Department, in collaboration with Pacific West Communities (PWC), is proposing to develop Oleander Community Housing, an affordable housing apartment complex that will serve extremely low and low-income homeless adults. The 1.3 acre site is owned by PWC and located off the Esplanade in Chico (APN 006-100- 09). This 38 -unit gated project consists of 21 studio units, 16 one -bedroom units and 1 two- bedroom unit (reserved for the on-site resident manager). Fifteen of the one -bedroom units will serve NPLH eligible tenants. The balance of the available units will be available to homeless adults. The Department will provide supportive services to the 15 supportive housing tenants and submit a joint application with PWC to the State Housing and Community Development NPLH Program. PWC will be the developer and form a limited partnership and coordinate the architectural design, local project approvals, and secure other affordable housing funding for the pre -development, construction, provide project management throughout the building and Page 1 BUTTE COUNTY BOARD OF SUPERVISORS MEMBERS OF THE BOARD BILL CONNELLY, DISTRICT 1 SUPPLEMENTAL AGENDA DEBRA LUCERO, DISTRICT 2 TAM RITTER DISTRICT 3 DECEMBER 14� 2021 TOD KIMMELSHUE, DISTRICT C A L I F O R N I A N DOUG TEETER, DISTRICT 5 9:00 AM ANDY PICKETT BRUCE ALPERT, COUNTY COUNSEL MEETING LOCATION CHIEF ADMINISTRATIVE OFFICER & BOARD OF SUPERVISORS CHAMBERS CLERK OF THE BOARD 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 3. CONSENT AGENDA 3.49 Bvlaws Update of Butte Countv Local Child Care Planning Council (LPC) and Certification Statement Regarding Composition of LPC Membership - The LPC serves as an advisory body to the Butte County Board of Supervisors, the Butte County Superintendent of Schools, and the Butte County Children and Families Commission. The LPC develops policy proposals, recommends priorities on child care and child development services, assesses early care and education needs, and plans for specialized child care systems through collaborative partnerships. The LPC has updated their bylaws and were formally approved by the LPC on November 16, 2021. The bylaws require approval by the BOS before final adoption. In addition, the Certification Statement regarding composition of LPC Membership identifies the voting membership and the category that each council member represents. The categories have been defined by the state to ensure appropriate representation on the Council. This is included for signature approval by the Board, as required by the California Department of Social Services — ACTION REQUESTED - 1) ACCEPT THE UPDATED BYLAWS AND AUTHORIZED THE CHAIR TO SIGN; AND 2) AUTHORIZE CHAIR TO SIGN CERTIFICATION STATEMENT REGARDING COMPOSITION OF LPC MEMBERSHIP. (Other— Butte County Local Child Care Planning Council) 4. REGULAR AGENDA 4.08 Resolution Authorizing the Countv to Participate in the No Place Like Home (NPLH) Program and to Apply for Additional NPLH Funding -The Department of Behavioral Health is applying for the fourth round of NPLH competitive funds through the California Department of Housing and Community Development (HCD) to develop permanent supportive housing for individuals with severe mental health disabilities who are 18 years of age or older and are either chronically homeless, homeless, or at -risk of chronic homelessness. The Department, in collaboration with Pacific West Communities (PWC), is proposing to develop Oleander Community Housing, an affordable housing apartment complex that will serve extremely low and low-income homeless adults. The 1.3 acre site is owned by PWC and located off the Esplanade in Chico (APN 006-100- 09). This 38 -unit gated project consists of 21 studio units, 16 one -bedroom units and 1 two- bedroom unit (reserved for the on-site resident manager). Fifteen of the one -bedroom units will serve NPLH eligible tenants. The balance of the available units will be available to homeless adults. The Department will provide supportive services to the 15 supportive housing tenants and submit a joint application with PWC to the State Housing and Community Development NPLH Program. PWC will be the developer and form a limited partnership and coordinate the architectural design, local project approvals, and secure other affordable housing funding for the pre -development, construction, provide project management throughout the building and Page 1 BUTTE COUNTY BOARD OF SUPERVISORS SUPPLEMENTAL AGENDA- DECEMBER 14, 2021 close the permanent loans. The Butte County Affordable Housing Development Corporation will act as the managing general partner and own and operate the project. A third party, the John Stewart Company, will provide the property management for the apartment complex. The Department will access the Butte Countywide Homeless Continuum of Care's Coordinated Entry System for tenant referrals, document NPLH eligibility for homelessness and severe mental health disabilities, and provide supportive services NPLH eligible tenants. It is anticipated that the Department will apply for a total of $3,472,005 in grant funds — ACTION REQUESTED — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2