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HomeMy WebLinkAboutA051022BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA MAY 10� 2022 9:00 AM ANDY PICKETT MEETING LOCATION CHIEF ADMINISTRATIVE OFFICER & BOARD OF SUPERVISORS CHAMBERS CLERK OF THE BOARD 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 1. CALL TO ORDER Pledge of Allegiance Observation of a Moment of Silence Rules of Decorum MEMBERS OF THE BOARD BILL CONNELLY, DISTRICT 1 DEBRA L.UCERO, DISTRICT 2 TAW RITTER, DISTRICT 3 TOD KIMMELSHUE, DISTRICT 4 DOUG TEETER, DISTRICT 5 BRAD STEPHENS, INTERIM COUNTY COUNSEL The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous, or profane remarks to any member of the Board, staff, or general public. The Board of Supervisors will not tolerate loud, threatening, personal or abusive language, or disorderly conduct which disrupts, disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum will result in the meeting being recessed. 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA A. Supervisor Comments on Consent Agenda Items B. Adopt Consent Agenda 3.01 Contract with Megabyte Systems, Inc. for Property Tax Cycle Software - The Assessor's Office is taking this item to the Board of Supervisors on behalf of the Assessor's Office, the Auditor's Office, and the Treasurer -Tax Collector's Office. Megabyte Systems, Inc. provides the software package for the tax cycle departments in Butte County. The County has used Megabyte since 1988. The software includes the integrated processing of assessed value, property tax bills, and payments. The Assessor's Office, Auditor's Office, and Treasurer -Tax Collector's Office requests the Board approve the annual renewal of the Property Tax System Maintenance/Support contract with Megabyte Systems, Inc. for a total of $261,449 plus the provision of extra services including emergency support if requested by the County with a term beginning July 1, 2022 and ending June 30, 2023 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Assessor) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.02 Resolution Recognizing May 2022 as Mental Health Awareness Month - The Department of Behavioral Health recommends that the Board of Supervisors adopt a resolution recognizing May 2022 as Mental Health Awareness Month — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Amend Agreement with California Locums, P.C. for Psychiatric Services - California Locums, P.C. is a physician recruiting agency that provides psychiatrists for placement at hospitals and clinics on a short-term basis. On June, 22, 2021 the Board of Supervisors approved an agreement for California Locums, P.C. to provide psychiatrists to work at various Department of Behavioral Health Outpatient Clinics either on site or via tele -health, as needed. The psychiatrists provide clinical psychiatric service and assists the Department in meeting the required level of mental health services available to the County. This contract is a result of a County solicitation process. On December 14, 2021, the Board approved an agreement amendment to increase the maximum payable amount by $1,100,000 not to exceed $1,700,000. The Department has experienced a need for additional psychiatrist placements due to staffing shortages in this area. The Department recommends amending the agreement with California Locums, P.C. for the provision of psychiatric services. The amendment increases the maximum payable amount by $750,000, not - to -exceed $2,450,000. All other terms remain the same — action requested — APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Amend Agreement with Traditions Psychology Group, Inc. DBA Traditions Behavioral Health, A Psychological Corporation (TBH) -TBH is a staffing firm which provides short-term and long-term psychiatrist placements in public agencies, clinics, and hospitals. On June 22, 2021, the Board of Supervisors approved an agreement for TBH to supply psychiatrists to work at various Department of Behavioral Health Outpatient Clinics either on site or via tele -health, as needed. The psychiatrists provide clinical psychiatric service and assists the Department in meeting the required level of mental health services available to the County. The term of the contract is July 1, 2021 through June 30, 2022, not to exceed $400,000. This contract is a result of a County solicitation process. The Department has experienced a need for addition psychiatrist placements due to staffing shortage in this service area. The Department recommends amending the contract with TBH for outpatient psychiatry services. The amendment increases the maximum payable amount by $22,000, not -to -exceed price by $422,000. All other terms remain the same — action requested — APPROVE AGREEMENT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.05 Contract Amendment with WestCoast On-line Information Systems- NetFile, Inc. (NetFile) for E - Filing System for Campaign Disclosure and Statements of Economic Interests - On July 26, 2016, the Board of Supervisors approved a contract with NetFile to provide an on-line electronic filing and management system for Campaign Disclosure and Statements of Economic Interests. The term of the contract was August 1, 2016 through July 31, 2019, not -to -exceed $51,000. On July 23, 2019 the Board approved an amendment that extended the contract through July 31, 2022 and increased the maximum payable amount by $51,000, not -to -exceed $102,000. The on-line electronic system allows the County Clerk-Recorder/Registrar of Voters to efficiently fulfill the filing officer responsibilities under the Political Reform Act and provide for savings in staff time and overall costs as more filers use the electronic filing system. NetFile ensures that the system meets California Secretary of State and Fair Political Practices Commission standards for electronic filings and will ensure the database stays current with applicable California statutes, regulations, and forms. The Clerk -Recorder's Office recommends amending the contract with NetFile, to extend the term of the contract by three years through July 31, 2025, and increase the maximum payable amount by $51,000, not -to -exceed $153,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk -Recorder) 3.06 Contract Amendment with Scytl for Election Night Reporting - The Clerk -Recorder's Office recommends amending the contract with Scytl, to provide election night reporting that displays in-depth federal, State and local election results. This tool allows elections officials to display visually appealing, graphical results along with State maps to illustrate voter turnout, totals by vote type, and results by precinct. The original contract term was July 1, 2019 through June 30, 2022, not -to -exceed $16,500. The amendment extends the term of the contract by three years through June 30, 2025, and increases the maximum payable amount by $12,600, not -to -exceed $29,100. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Clerk -Recorder) 3.07 Resolution Recognizing Bruce S. Alpert Upon His Retirement from Butte County -County Counsel's Office recommends the Board of Supervisors adopt a resolution in recognition of Bruce S. Alpert, County Counsel, upon his retirement from Butte County effective April 30, 2022, after nearly 25 years of service to the County — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.08 Resolution Amending the Butte County Conflict of Interest Code - The Political Reform Act (Government Code section 81000 et seq.) requires the County to review its Code biennially to determine if the Code is accurate, or alternatively, if the Code needs to be amended. Each of the individuals holding positions designated in the Code must file an annual Statement of Economic Interests - Form 700, as described in the resolution and attachments. The Code was most recently amended by Resolution No. 20-066 on June 9, 2020. Since that amendment was enacted, positions have been created and deleted through adjustments to the County's classification plan and salary ordinance. The County Counsel's Office recommends the Board of Supervisors adopt a resolution reflecting these changes — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.09 Agreement with Eight Groundwater Sustainabilitv Agencies (GSAs) for Fee and Cost Sharing - The County of Butte and 10 other agencies are designated as GSAs for the Butte Subbasin. The GSAs collectively developed a single Groundwater Sustainability Plan (GSP) for the subbasin, which was subsequently approved by each GSA in December of 2021. On February 15, 2022, a lawsuit was filed by AcquAlliance and other plaintiffs in Butte County Superior Court to challenge the adoption of the GSP, and all 11 GSAs were named as defendants. The GSAs have a common interest in maintaining a joint defense of the action. While several GSAs already have separate counsel, the County of Butte and eight other GSAs wish to enter into an agreement to appoint the law firm of Minasian, Meith, Soares, Sexton & Cooper, LLP to act as lead counsel in the litigation, and to share the costs of the litigation on a pro rata basis. Minasian, Meith, Soares, Sexton & Cooper, LLP will bill its services at no more than $385 per hour. The County Counsel's Office recommends entering into an agreement with Biggs -West Gridley Water District, Butte Water District, City of Biggs, City of Gridley, Colusa Groundwater Authority, County of Butte, Reclamation District No. 1004, Reclamation District No. 2106, Richvale Irrigation District and Western Canal Water District for fee and cost sharing — action requested — APPROVE THE AGREEMENT AND AUTHORIZE THE COUNTY COUNSEL TO EXECUTE THE AGREEMENT AND RELATED DOCUMENTS. (County Counsel) 3.10 Contract Amendment with Counseling Solutions, Inc. for Parent Education and Counseling Services - Counseling Solutions Inc. provides family and individual supportive services and therapy from qualified therapists who assist families and its members in overcoming barriers to successful parenting and stable family reunification. Under the terms of the agreement, Counseling Solutions has the measurable goal of providing parent education and counseling services for all referrals made by the Department of Employment and Social Services. In the first nine months of FY 2021-22, the Department referred 174 clients to the Parent Engagement Counseling program and 90 clients to the Nurturing Parenting Program. The Department recommends amending the contract with Counseling Solutions for parent education and counseling services. The amendment extends the term of the contract by two years through June 30, 2024, and increases the maximum payable amount by $650,000, not -to -exceed $975,000. The original contract was approved by the Board of Supervisors on June 22, 2021. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.11 Contract with Housing Tools for Continuum of Care (CoC) Consultation Services - Butte County Department of Employment and Social Services is the administrative entity for the Butte Countywide CoC. The Department recommends contracting with Housing Tools for the completion of three activities. 1: Update the 10 -year Strategy to End Homelessness in Butte County as it relates to the Homeless Housing Assistance and Prevention Program Round 3 (HHAP- 3) application. 2: Manage the project application process and complete the consolidated application for the 2022 U.S. Department of Housing and Urban Development (HUD) CoC Notice of Funding Opportunity (NOFO). 3: Produce the 2023 Point -In -Time (PIT) census report. The 2022 HUD NOFO is expected to be released in July or August. Housing Tools will also analyze 2023 PIT data to incorporate it into the longitudinal study. The Department, on behalf of the CoC, recommends entering into a contract with Housing Tools for CoC consultation services as it relates to the CoC applications, HHAP-3 application, and 2023 PIT census report. The term of the contract is March 2, 2022 through June 30, 2023, not -to -exceed $83,828 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.12 Contract Amendment with JUMP Technology Services for Licensing and Enforcement for Adult Protective Services (LEAPS) Software Maintenance and Support Service - JUMP Technology Services provides LEAPS software systems designed specifically for Adult Protective Services (APS) investigations. The system is used by the Department of Employment and Social Services as a case management system for elders and dependent adults who have been abused or are at risk of abuse. JUMP Technology Services provides Home Safe data collection required for mandatory reporting to the California Department of Social Services (CDSS) as part of Butte County Home Safe Adult Protective Services (HSAPS) program participation. HSAPS, authorized in the California Budget Act of 2018 (pilot), ended June 30, 2021. The State Legislature authorizing the Home Safe funding from the Budget Act of 2018 (pilot) to be available for expenditures through June 30, 2022 and extended the HSAPS program through June 30, 2024. The continuation and extension of HSAPS requires an amendment to the JUMP Technology contract to continue to provide the required data reporting for HSAPS through June 30, 2024. The amendment also includes an adjustment to move funds from custom software development to web -based training for FY 2021- 22 to allow for two additional trainings and provides for the addition of a Structured Decision Making (SDM) Assessment Tool install. The evidence -and research -based SDM model assists agencies and workers in making better decisions and improves the consistency and validity of each decision. The install will integrate the Intake Assessment tool into the LEAPS system to operate as part of the overall APS Intake process. The Department of Employment and Social Services recommends amending the contract with JUMP Technology Services for LEAPS software maintenance and support service. The amendment adds Home Safe Data Collection Reporting Pilot Extension to FY 2021-22, Home Safe Reporting Modules and Structured Decision Making Tool Install to FY 2022-23 and FY 2023-24. It extends the term of the contract by one year through June 30, 2024, and increases the maximum payable amount by $55,162 not -to -exceed $127,060. The original contract was approved by the County on June 29, 2020. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.13 Contract with the Alliance For Workforce Development (AFWD) for Employment Resource Services - AFWD is a non-profit agency that provides a full range of employment resource services to CalWORKs Welfare -To -Work participants including current job listings, resume -writing assistance, help with on-line job searching, job interview preparation, and other employment readiness activities. From July 2019 through December 2021, AFWD provided in-person and virtual workshops forjob readiness, introduction to computers, and interview preparation to over 190 clients. AFWD also provided referral services to the Veterans Administration, Department of Rehabilitation, and Employment Development Department for 346 clients. The Department of Employment and Social Services recommends entering into a contract with AFWD for employment resource services. The term of the contract is July 1, 2022 through June 30, 2025, not -to -exceed $480,000 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.14 Contract with Bitfocus, Inc. for Homeless Management Information System (HMIS) Vendor Services - Bitfocus, Inc. provides HMIS data management software and a homelessness response system through its Clarity Human Services application. The software allows HMIS administrators to coordinate housing and services within the community. Bitfocus, Inc. serves as the HMIS vendor for the Butte Countywide Continuum of Care (CoC). The County, through the Department of Employment and Social Services, has been designated by the Butte Countywide CoC to serve as the HMIS Lead Agency. As the HMIS Lead Agency, the Department is responsible for operating the CoC's HMIS. The Department recommends entering into a contract with Bitfocus, Inc. for HMIS Vendor Services. The term of the contract is June 1, 2022 through June 30, 2025, not -to - exceed $245,191— action requested —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.15 Resolution Recognizing May 2022 as CalFresh Awareness Month - The California Department of Social Services has designated May as CalFresh Awareness Month. The CalFresh program plays an important role in reducing hunger and poverty and improving health by providing nutrition assistance to millions of low-income households through an array of services. The Department of Employment and Social Services recommends the Board of Supervisors adopt a resolution recognizing May 2022 as CalFresh Awareness Month in Butte County— action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.16 Contract with Wayfinder Family Services for Interventions to Promote Safe and Stable Families (IPSSF) Program - Wayfinder Family Services is a an agency licensed by the State of California that serves children by offering foster, adoption, and kinship care services in multiple counties. These services include helping families and children who have entered the foster care system by placing them with lifelong families as quickly as possible. The IPSSF program provides support and services to families who may benefit from targeted early interventions with the goal of preventing them from entering the traditional Child Welfare System via the juvenile dependency court system, and to families in the traditional Child Welfare System to provide support as they transition from family reunification through family maintenance and to case closure. In the first three quarters of FY 2021-22, Wayfinder Family Services served approximately 89 families through Supporting Our Families in Transition services and 36 families through Early Intervention services. The Department recommends entering into a contract with Wayfinder Family Services for IPSSF program. The term of the contract is July 1, 2022 through June 30, 2023, not -to -exceed $300,000 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3.17 Contract Amendment with Youth for Change for the Transitional Housing Placement Plus (THP - Plus) Program - Youth for Change specializes in community collaboration which supports the healing of children and families. The THP -Plus program works with community resources to meet the needs of families and children with the goal of family reunification. Services provided by Youth for Change assist families with identifying needs, decision making, and solving problems in order to facilitate transitioning out of the child welfare system. The THP -Plus program provides housing and support services to former foster youth and probation youth who are transitioning into adulthood. This contract supports five participants per month on a rotating basis, allowing multiple participants to successfully graduate from this program every year. The Department of Employment and Social Services recommends amending the contract with Youth for Change for THP -Plus services. The amendment extends the term of the contract by two years through June 30, 2024, and increases the maximum payable amount by $222,840, not -to -exceed $334,260. The original contract was approved by the Board of Supervisors on June 8, 2021. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.18 Contract with Russell Ga I I away Associates, Inc. for Architectural and Engineering Services for Roof and HVAC Replacement at the Gridley Veterans Memorial Hall, 249 Sycamore Street, Gridley -The roof of the Gridley Veterans Memorial Hall has failed allowing water intrusion into multiple interior rooms. In conjunction with replacement of the roof, portions of the roof mounted heating, ventilation and air conditioning (HVAC) equipment must be disassembled allowing for efficiency modifications and replacement of components that are past the service life. Following solicitation for services, the Department of General Services received proposals from three organizations ranging in cost from $63,100 to $136,275. The selection panel found Russell Gallaway Associates, Inc., of Chico, to best meet the needs of the County. The Department recommends entering into a contract with Russell Gallaway Associates, Inc. to provide architectural and engineering services. The term of contract is two hundred and fifty five days (255) from contract execution, not -to -exceed $63,100 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.19 Lease Amendment for Sunset Hill Communication Site with South Feather Water and Power Agency - The Sunset Hill Communication Site is an integral part of the County's radio communication system. Staff recommend amending the existing Sunset Hill communication site lease with South Feather Water and Power, which has been in hold over status since December 31, 2021. The term of the amendment begins May 1, 2022, with a planned termination date of December 31, 2026, and includes the option to extend the term for an additional 60 months. The annual rent payment remains unchanged at $738 with funding contained in the budget — action requested — APPROVE THE LEASE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) 3.20 Resolution to Amend the Salary Ordinance - The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following departments: PUBLIC HEALTH: Add 1 Division Director, Public Health position. This request will better suit current and future operational and supervisory needs of the Department. Total allocations to increase by 1. This change will result in an annual increase of $155,439 that will be funded by grant and Public Health Realignment funds. Action requested—ADOPT RESOLUTION AND AUTHORIZETHE CHAIRTO SIGN. (Human Resources) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.21 Contract Amendment with Northern Valley Catholic Social Services (NVCSS) for Home Visiting Program - The Department of Public Health has received grant funding from the California Department of Public Health (CDPH) to have a home visiting program. The purpose of the home visiting program is to improve pregnancy outcomes, prevent child abuse, and enhance parent- child bonding by providing one-on-one assistance to mothers to strengthen their parenting skills. The Department has received this funding for multiple years and has contracted with NVCSS since 2012 to meet the scope of work outlined in the grant. The program serves pregnant and postpartum women who reside in Butte County and gave birth at any Butte County hospital. Families are encouraged to remain enrolled if they require the support services until the child begins school. NVCSS is the only Butte County agency accredited to provide these services through a Healthy Families America Model, as required by the State as part of the CDPH grant that funds the program. CDPH shifted the Home Visiting Program funding from a federal fiscal Year ending September 30th to a fiscal Year ending of June 30th during the Contractor's previous contract period. The current contract was set at a minimum dollar amount of $312,657 until full funding for the program was determined by CDPH, the contract term is October 1, 2021 through June 30, 2022, with a not to exceed amount of $312,657. The Department recommends amending the current contract to increase the minimum amount by $39,230 for the full allocation of funding, with a not -to -exceed amount of $351,887. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 3.22 Resolution Recognizing May 15, 2022 through May 21, 2022 as National Public Works Week - Public Works professionals focus on infrastructure, facilities, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life, and well-being of the residents of Butte County. The Department of Public Works recommends the Board of Supervisors adopt a resolution recognizing May 15 through May 21, 2022 as National Public Works Week — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.23 Blanket Purchase Agreement (BPA) with 1-5 Rentals, Inc. and Rental Guys, Inc. for Specialized Equipment Rental - The Department of Public Works has an ongoing need to rent equipment throughout the Year and utilizes agreements with local rental yards to rent specialized equipment such as dozers and excavators to supplement County -owned equipment. To utilize the "all- inclusive" exemption to solicitation as outlined in the County's Center -Led Manual, the Department reached out to all local rental yards and has entered into a BPA with vendors who are willing to provide services to the County. The County currently holds BPAs with 1-5 Rentals, Inc., located in Redding (expires May 21, 2022); United Rentals, located in Chico (expires October 27, 2023); and Holt Equipment, located in Yuba City (expires September 15, 2023). The Department recommends entering into a new BPAwith 1-5 Rentals, Inc., and Rental Guys, Inc., for equipment rentals. The term of each BPA is May 10, 2022, through May 10, 2025, not -to -exceed $250,000 each — action requested — APPROVE BLANKET PURCHASE AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 3.24 Adoption of an Ordinance Amending Chapter 31 of the Butte County Code Entitled "Solid Waste Collection, Management and Recycling" Relating to the Disposal of Organic Waste - In September 2016, Governor Brown signed Senate Bill (SB) 1383: Reduction of Short -Lived Climate Pollutants, which establishes Statewide organic waste reduction targets of 50% in 2020 and 75% in 2025 for the Statewide disposal of organic waste. These reduction targets support the State's effort to reduce emissions of short-lived climate pollutants in California and support the recovery of edible food waste to reduce food insecurity. In January 2021, the Department of Public Works and the Department of Public Health partnered with CalRecycle to provide a presentation to the Board of Supervisors to review the requirements of the law, which included updating the Butte County Code. On February 8, 2022, the Board of Supervisors adopted a resolution authorizing the Department of Public Works to submit a notification of intent to comply with SB 1383. This action provides additional time to comply with SB 1383, including the recommendation to amend Chapter 31 of the Butte County Code to reflect SB 1383 requirements. On April 26, 2022, the Board considered the proposed ordinance and waived the first reading. The Department recommends the Board adopt the ordinance amending Chapter 31 of the Butte County Code entitled "Solid Waste Collection, Management and Recycling" relating to the disposal of organic waste—action requested —ADOPT THE ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.25 Resolution and Acceptance of a Donation from Bare on the Ridge and Budget Adjustment for the Alert FM Receiver Distribution Program - On June 22, 2021, the County entered into an agreement for use of Alert FM, a radio based emergency alert system that can be used to alert residents of threats posed by wildfire or other dangers that is not reliant on power or cell phone service. Alert FM contributes to the County's hazard mitigation efforts by increasing its ability to communicate vital information to the public during emergencies. While the receivers are available for purchase by the public at a reasonable cost, the Sheriff's Office and the Department of Employment and Social Services facilitated the distribution of the receivers to residents in areas impacted by Public Safety Power Shutoffs who have weak or no telecommunications access. At the time of the original agreement, PG&E provided a $100,000 donation to fund an Alert FM receiver distribution program for up to 1,000 receivers. On April 6, 2022, the Bare on the Ridge non-profit notified the Sheriff that the members of its organization unanimously approved an award of approximately $61,500 in donations to support community disaster emergency alerts and specifically Butte County's Alert FM Program. Stipulations of the donation dictate that Bare on the Ridge support of Alert FM commence after the end of the PG&E funded distribution program. The donation amount indicated is an estimate as the Bare on the Ridge is preparing to dissolve and this donation will be the bulk and sum of total funds available and the last act of this non-profit entity. The donated funds will be used to purchase receivers and provide a multi -phased outreach to the community regarding this opportunity. The Sheriff's Office and Department of Employment and Social Services recommend the Board of Supervisors adopt a resolution recognizing Bare on the Ridge for their donation to the Alert FM Program and contributions to awareness and support of fire suppression initiatives in Butte County — action requested - 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ACCEPT DONATION; AND 3) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Sheriff and Employment and Social Services) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — MAY 10, 2022 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at www.buttecounty.net/clerkoftheboard/appoinmentslist) A. Appointments to Listed Vacancies Appointment to the Butte County Behavioral Health Board (BHB) - The BHB unanimously voted to recommend Kimberly Pemberton (Johnson) to fill a Consumer Representative position vacated by Davy Andrek, at its April 20, 2022 regular meeting. This Consumer Representative position's first term ends on December 31, 2024—action requested — APPOINT KIMBERLY PEMBERTON (JOHNSON) FOR A FIRST TERM CONSUMER REPRESENTATIVE POSITION WITH THE BEHAVIORAL HEALTH BOARD WITH A TERM ENDING DECEMBER 31, 2024. (Other - Behavioral Health Board) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Board of Supervisors Public Comment—Comments to the Board on issues and items not listed on the agenda. Pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Please note that Public Comment is in two separate sections. One as the first regular item on the agenda, which will last a maximum of 15 minutes, with another to follow as the last item on the regular agenda with no time limits. 4.03 Contract with GDS Associates. Inc. for Technical Work Related to Butte Choice EnerRv Autho In response to concerns voiced by several Butte County businesses, and per action items in the Butte County Regional Economic Development Strategy and the Butte County General Plan, County staff has been researching opportunities to assist businesses and residents through alternative energy projects and programs. One such program is Community Choice Aggregation (CCA). CCA allows local governments to become an energy purveyor and to purchase electrical energy on the wholesale market from any source. A CCA chooses the source of electrical power for the community and sets its own rates. A CCA only provides electricity and does not own poles or wires; electricity would continue to be delivered using PG&E transmission and distribution lines. Currently there are 24 active CCA's in California. A feasibility study was conducted in 2018 and determined that a CCA can be successful in this region. In 2019 a Joint Powers Authority (JPA) was formed between the County of Butte and the City of Chico, forming Butte Choice Energy (BCE). The intent was to launch operations in the unincorporated areas of Butte County and the City of Chico in 2021. When COVID-19 arrived in 2020, there were significant impacts to the credit market which adversely impacted start up CCA's. Based on the credit market and other uncertainties related to the impacts of COVID-19, in December of 2020 the BCE Board determined to delay the launch until 2023. In 2021, the City of Oroville was added to the JPA. Later in 2021, as market conditions remained poor and uncertainties continued, the BCE Board again determined to delay the launch of BCE until 2024. In order to successfully launch in 2024, significant technical work needs to be completed in 2022, including the following: analyzing required energy load, rates and procurement options; various risk and sensitivity analysis of key variables; and ultimately a refreshed financial feasibility analysis — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.04 Contract with the Alliance for Workforce Development (AFWD) for Subsidized Employment Services - AFWD is a non-profit agency that develops and administers the subsidized employment program, which provides eligible clients with work experience to assist them transitioning to unsubsidized employment and achieving self-sufficiency. The subsidized employment program Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 also provides employment soft skills to clients. Services include job coaching, conflict resolution, counseling, and other services to remove barriers for employment. AFWD has received over 175 referrals from FY 2019-20 through FY 2021-22 and has made job placements for 64 of those who were referred. The Department of Employment and Social Services recommends entering into a contract with AFWD for subsidized employment services to CalWORKs Welfare -To -Work participants. The term of the contract is July 1, 2022 through June 30, 2025, not -to -exceed $2,100,000 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 4.05 Contract with Valley Oak Children's Services (VOCS) for CalWORKs Stage One Child Care Management - VOCS is a private nonprofit organization that provides Stage One Child Care Management Services to CalWORKs Welfare -To -Work (WTW) participants engaged in, preparing for, or participating in employment in the pursuit of self-sufficiency. There are three stages of child care funding. Counties receive Stage One funding and the State of California provides funding directly to VOCS for CalWORKs Stages Two and Three child care. This sets up secure pricing for all levels of CalWORKs child care services. In order to participate in an approved WTW activity for Stage One, participants often need supportive services to assist them in meeting their child care needs. The Department of Employment and Social Services contracts with VOCS to provide child care management services. An average of 257 children per month are served through this program. The Department recommends entering into a contract with VOCS for Stage One child care management services to CalWORKs WTW participants. The term of the contract is July 1, 2022 through June 30, 2025, not -to -exceed $5,775,000 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 4.06 Grant Agreement with California Department of Public Health (CDPH) for the Oral Health Program The Department of Public Health has received grant funding from CDPH for the Oral Health Program. The purpose of the funding is to expand the Local Oral Health Program by including the following program activities: education, disease prevention, facilitating community -clinical linkages, and surveillance. Objectives of the grant agreement include the following: implementing evidence based programs to achieve California Oral Health Plan objectives, promoting oral health by developing and implementing prevention health care policies and guidelines for programs, addressing common risk factors for oral and chronic diseases and implementing education and health literacy campaigns. The Department recommends approving the grant agreement with CDPH for the Oral Health Program. The term of the grant agreement is July 1, 2022 through June 30, 2027. The maximum amount payable $1,066,455 — action requested — APPROVE GRANT AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Health) 4.07 Contract Amendment with Trinity Services Group, Inc. (Trinity) for Inmate Meal Services - In May 2019, the Sheriff's Office entered into a three-year contract with Trinity for provision of food, supplies, and professional services necessary to provide meals for inmates housed in the Butte County Jail. Since that time, the contract has been amended five times. Amendment 1 was done to clarify roles and responsibilities of the contractor. Amendments 2-4 updated the rate table used to determine the amount charged per inmate and meal in accordance with contract terms. Amendment 5 updated the rate table to cover increased costs to provide services necessitated by rising inflation. In accordance with original terms of the contract, the Sheriff and Trinity agreed to extend the term of the contract by two years. The Sheriff's Office recommends amending the contract with Trinity for Inmate Meal Services. The amendment extends the term of the contract by two years through June 24, 2024, and increases the maximum payable amount by $2,350,000, not to exceed $5,600,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 4.08 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 4.09 Board of Supervisors Public Comment (Continuation as Needed) - Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 4.10 Items Removed from the Consent Agenda for Board Consideration and Action 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 9:30AM —Timed Item -Inmate Access by U.S. Immigration and Customs Enforcement (ICE) Agents Pursuant to California Government Code section 7283.1(d), the Board of Supervisors will hold a public hearing to receive information from the Sheriff regarding access to individuals housed in the Butte County Jail, by agents of the U.S. Immigration and Customs Enforcement. The Board will also receive and consider public comment related to this issue — action requested — ACCEPT FOR INFORMATION. (Sheriff) 5.02 9:35AM — Timed Item - Sheriff's Office Military Equipment Use Policy and Proposed Ordinance - Effective January 1, 2022, Assembly Bill 481 (2021-2022), which is codified in Government Code sections 7070-7075, requires a law enforcement agency, which includes Sheriff's Offices, to obtain approval from the applicable governing body, via adoption of a Military Equipment Use Policy (Policy) by ordinance, prior to the law enforcement agency funding, acquiring, or using military equipment. The Policy will be posted to the Sheriff's public Internet website for thirty days prior to a public hearing concerning the military equipment at issue, after which the Sheriff's Office will return to the Board of Supervisors for approval of the Policy by adoption of the proposed Ordinance. Sheriff's Office recommends review and comment regarding the proposed Policy and Ordinance by the Board and the public—action requested—ACCEPT FOR INFORMATION. (Sheriff) 5.03 10:OOAM —Timed Item - Itemized Costs and Penalties Related to Nuisance Abatement to Record a Lien and Impose a Special Assessment A. Code Enforcement Case Number 21-01762 at 82 Dedeker Lane. Oroville: APN: 072-440-004 - On November 3, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-01762 at 82 Dedeker Lane, Oroville (Assessor's Parcel Number 072-440-004) in the amount of $72,205.39 ($66,000 for penalties and $6,205.39 for cost recovery) — action requested - APPROVE THE PROPOSED LIEN OF $66,000 AND A SPECIAL ASSESSMENT OF $6,090.69. (Development Services) B. Code Enforcement Case Number CE21-01543 at 1117 Palermo Road, Palermo; APN: 025-340- 062 - On September 22, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-01543 at 1117 Palermo Road, Palermo (Assessor's Parcel Number 025-340-062) in the amount of $21,773.04 ($17,500 for penalties and $4,273.04 for cost recovery) — action requested — APPROVE THE PROPOSED LIEN OF $17,500 AND A SPECIAL ASSESSMENT OF $4,273.04. (Development Services) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 C. Code Enforcement Case Number CE21-00799 at 284 Chinese Wall Road, Bangor; APN: 028- 370-011- On September 13, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-00799 at 284 Chinese Wall Road, Bangor (Assessor's Parcel Number 028-370-011) in the amount of $44,411.28 ($38,500 for penalties and $5,911.28 for cost recovery) — action requested — APPROVE THE PROPOSED LIED OF $38,500 AND A SPECIAL ASSESSMENT OF $5,911.28. (Development Services) D. Code Enforcement Case Number CE21-01135 at 103 Teddy Lane, Palermo; APN: 027-230-097 - On September 7, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-01135 at 103 Teddy Lane, Palermo (Assessor's Parcel Number 027-230-097) in the amount of $100,349.55 ($94,500 for penalties and $5,849.55 for cost recovery) — action requested — APPROVE THE PROPOSED LIEN OF $94,500 AND A SPECIAL ASSESSMENT OF $5,849.55. (Development Services) E. Code Enforcement Case Number CE21-00753 at 0 Woodsmoke Way, Berry Creek; APN: 061- 310-024 - On September 22, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-00753 at 0 Woodsmoke Way, Berry Creek (Assessor's Parcel Number 061-310-024) in the amount of $72,560.66 ($66,000 for penalties and $6,560.66 for cost recovery) — action requested — APPROVE THE PROPOSED LIEN OF $66,000 AND A SPECIAL ASSESSMENT OF $6,560.66. (Development Services) F. Code Enforcement Case Number CE21-00463 at 11505 Nelson Bar Road, Concow; APN: 058- 500-010 — On July 15, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-00463 at 11505 Nelson Bar Road, Concow (Assessor's Parcel Number 058-500-010) in the amount of $23,666.28 ($17,500 for penalties and $6,166.28 for cost recovery) — action requested - APPROVE THE PROPOSED LIEN OF $17,500 AND A SPECIAL ASSESSMENT OF $6,166.28. (Development Services) G. Code Enforcement Case Number CE21-01739 at 0 Lake Haven Way, Oroville; APN: 072-600- 006 - On October 19, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-01739 at 0 Lake Haven Way, Oroville (Assessor's Parcel Number 072-600-006) in the amount of $47,791.58 ($43,000 for penalties and $4,791.58 for cost recovery) — action requested - APPROVE THE PROPOSED LIEN OF $43,000 AND A SPECIAL ASSESSMENT OF $4,791.58. (Development Services) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 H. Code Enforcement Case Number CE21-00475 at 286 Yadira Lane, Oroville; APN: 041-260-035 On July 22, 2021, a Hearing Officer declared a public nuisance existed on the property listed. This hearing has been scheduled to authorize the Board of Supervisors to record a lien to recover the County's costs for Code Enforcement Case Number CE21-00475 at 286 Yadira Lane, Oroville (Assessor's Parcel Number 041-260-035) in the amount of $147,830.96 ($141,500 for penalties and $6,330.96 for cost recovery) — action requested - APPROVE THE PROPOSED LIEN OF $141,500 AND A SPECIAL ASSESSMENT OF $6,330.96. (Development Services) Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 6. BOARD OF SUPERVISORS CLOSED SESSION 6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. General Services J. Human Resources Director K. Information Services Director L. Library Director M. Public Health Director N. Public Works Director O. Water and Resources Conservation Director 6.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Casey Hatcher Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non - Represented Unit; Board of Supervisors Executive Assistants 6.03 Actual litigation pursuant to Gov. Code Sec. 54956.9(d)(1) - two cases: A. Medrano v. Butte County, et al., Butte County Superior Court, Case No. 20CV00626. B. Murphy v. Butte County Department of Employment & Social Services, et al., Butte County Superior Court, Case No. 18CV01893. Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA MAY 10, 2022 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Contract with Terri Petersen for Facilitation Services for the In -Home Supportive Services (IHSS) Advisory Committee (Committee) - The IHSS Committee, established pursuant to Welfare and Institutions Code section 12301.2, provides recommendations, and proposals to the Board of Supervisors regarding the preferred modes of service for IHSS. Additionally, the Committee provides recommendations to any administrative body in the County related to the delivery and administration of IHSS, including the governing body and administrative agency of the Public Authority, nonprofit consortium, contractor, and public employees. The IHSS Committee consists of 11 members composed of a combination of recipients, providers, community, agency members, and County staff. The Department recommends entering into a contract with Terri Petersen for facilitation services for the In -Home Supportive Services Advisory Committee. The term of the contract is July 1, 2022 through June 20, 2023, not -to -exceed $4,355 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the Butte County Public Facilities Financing Corporation on issues and items not listed on the agenda. Presentations will be limited to three minutes. Please note that pursuant to California State law, the Butte County Public Facilities Financing Corporation is prohibited from taking action on any item not listed on the agenda. 5. Closed Session (No Items) 6. MEETING ADJOURNED Page 16 Butte County Information and Procedures Concerning the Agenda and Department Heads Board of Supervisors Meetings Agricultural Commissioner: Louie Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Scott Kennelly Agenda Information: Chief Administrative Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Andy Pickett hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Wayne Barley explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk -Recorder/ the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Registrar of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Interim County Counsel: Act) are available at the County Administrative Office upon request. Brad Stephens Agenda Format and Meeting Order: Development Services: Paula Daneluk The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If District Attorney*: you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located near the Mike Ramsey chamber entrance) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks Employment & Social if there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and Services: request the item be removed. The removed items are discussed at the end of the Regular Agenda. Shelby Boston 2. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Fire Chief: removed from the Consent Agenda are discussed under this section. Garrett Sjolund 3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time General Services: listed, but will never start before the time listed. Grant Hunsicker 4. Public Comment: this is the area of the agenda where members of the audience may address the Board on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Human Resources: Sheri Waters but may respond to statements or questions and provide staff direction. Public Comment limited to 3 minutes, and may be adjusted to the discretion of the Chair. Information Systems: 5. Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area Paul LaValley of the agenda identifies those items that will be discussed during the closed session. Library: Public Participation: Narinder Sufi Public Health: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Danette York members of the public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Public Works: The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing Joshua Pack of these policies and procedures can be found in the printed booklet agenda, obtained at the County Sheriff -Coroner*: Administrative Office, or viewed at the Clerk of the Board website. Kory Honea The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with Treasurer -Tax Collector*: special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. Troy Kidd to request disability -related modifications/accommodations, or to request materials in alternate formats. All LIC Cooperative requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Extension Advisor: meeting. Luis Espino Water & Resource For further information contact the: Conservation: Clerk of the Board of Supervisors Kami Loeser County Administration Office 25 County Center Drive, Suite 200, Oroville, CA 95965 *Elected Official 530.552.3300 Page 17 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - MAY 10, 2022 Page 18