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HomeMy WebLinkAboutA072622„,,,,,,, � BUTTE COUNTY BOARD OF SUPERVISORS REGULAR MEETING AGENDA JULY26,, 2022 r 9:00 AM ” ANDY PICKETT MEETING LOCATION CHIEF ADMINISTRATIVE OFFICER & BOARD OF SUPERVISORS CHAMBERS CLERK OF THE BOARD 25 COUNTY CENTER DRIVE, SUITE 205 OROVILLE, CALIFORNIA 95965-3380 1. CALL TO ORDER Pledge of Allegiance Observation of a Moment of Silence Rules of Decorum MEMBERS OF THE BOARD BILL CONNELLY, DISTRICT 1 DEBRA LUCERO, DISTRICT 2 TAM RITTER, DISTRICT TOD KIMMELSHUE, DISTRICT DOUG TEETER, DISTRICT 5 BRAD STEPHENS, INTERIM COUNTY COUNSEL The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous, or profane remarks to any member of the Board, staff, or general public. The Board of Supervisors will not tolerate loud, threatening, personal or abusive language, or disorderly conduct which disrupts, disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum will result in the meeting being recessed. 2. CORRECTIONS AND/OR CHANGES TO THE AGENDA 3. CONSENT AGENDA A. Supervisor Comments on Consent Agenda Items B. Adopt Consent Agenda 3.01 Resolution Adopting Appropriations for Adopted Budget for Fiscal Year 2022-23 - On June 28, 2022 the Board of Supervisors held a public hearing on the Recommended Budget for FY 2022- 23. During the public hearing the Board considered and approved the Recommended Budget in addition to adjustments to the Recommended Budget contained in the documents titled "Schedule A" and "Schedule B". After final fund balances are known, no later than October 31, 2022, various adjustments to account appropriations and estimates will be necessary in order to maintain a balanced budget in each fund. The Department recommends authorization that the Auditor -Controller to make the necessary adjustments, subject to review and approval by the Chief Administrative Officer. Thereafter, the Auditor -Controller is asked to provide a full report of these adjustments back to the Board of Supervisors by October 31, 2022 — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Auditor -Controller) Page 1 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.02 Agreement with State of California Department of Rehabilitation (DOR) for Vocational Rehabilitation Services -The DOR provides vocational rehabilitation services to eligible adults and transitional age youth which will prepare them with skills necessary to secure and maintain employment. Under this agreement, mutual clients of DOR and the Department of Behavioral Health receive the following services: personal, vocational and social adjustment, vocational assessment, employment services, and employment job coaching. These services are delivered through contracts with Caminar and Dreamcatchers. To qualify for services, clients must be a resident of Butte County, have a mental health diagnosis, and be a client of the Department. The Department recommends entering into an agreement with DOR. The term of the agreement is date -of -execution through June 30, 2025. DOR shall contribute services and funding in the amount of $916,476. The Department provides matching dollars in the form of certified expenditures for specified Department personnel/positions in the amount of $401,190 — action requested — 1) APPROVE AGREEMENT; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.03 Agreement with Caminar, Inc. for Vocational Rehabilitation - Caminar, Inc. is a nonprofit corporation specializing in the planning, development, and operation of vocational rehabilitation programs. Caminar, Inc. provides a range of services including employee readiness, on-site supportive employment and employment and employment placement assistance, job training, and community-based employment. A key aspect of recovery is helping the Departments consumers identify ways to live a full life, which often includes re-entry into the workforce. Caminar, Inc. provides on-site and off-site vocational training programs that provide opportunities to develop skills and improve vocational skills which enable them to acquire and maintain employment. Caminar, Inc. outcomes include: assisting a minimum of 30 consumers in supported employment vocational training per fiscal year, transition of a minimum of 22 consumers to community employment and/or higher level of vocational services per fiscal year, increases in work performance and knowledge as measured by performance and self evaluations, and increases in the number of participants completing/graduating the vocational training program. The Department recommends entering into an agreement with Caminar, Inc. for vocational rehabilitation. The term of this agreement is July 1, 2022 through June 30, 2023, not -to -exceed $312,632 — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.04 Agreement with Skyway House, Inc. (Skyway House) for Substance Use Disorder Recovery Services - Skyway House is a substance use disorder facility that provides long-term residential recovery program services to clients who are in urgent need of care. Skyway House first opened their doors in 1993 and is licensed by the State of California. Skyway House serves individuals and families in the treatment of substance abuse and provides treatment that is founded on evidence - based curriculum that is offered in a therapeutic environment. Skyway House clients work in close collaboration with treatment teams to set short and long term goals, evaluate progress, and determine how best to prepare for lifelong success. The Department of Behavioral Health recommends entering into an agreement with Skyway House, Inc. to provide Substance Use Disorder Recovery Services. The term of the agreement is July 1, 2022 through June 30, 2023, not - to -exceed $103,032 — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 2 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.05 Contract Amendment with Traditions Psychology Group, Inc. DBA Traditions Behavioral Health (TBH) for Long -Term Psychiatry Services -TBH is a staffing firm which contracts with Butte County for both short-term and long-term psychiatrists for placement in public agencies, clinics, and hospitals. TBH supplies psychiatrists to work either on site or via telehealth, as needed. These psychiatrists provide clinical psychiatric services and assist the Department in meeting the required level of mental health services available to the County. The Department of Behavioral Health has experienced a need for additional psychiatrist placements due to staffing shortages, and rising costs for these services from the prior year due to market demand. The Department entered into a contract with TBH, the term of the contract is July 1, 2021 through June 30, 2022, not -to -exceed $400,000. On March 24, 2022, the contract was amended to increase the maximum payable amount by $22,000, not -to -exceed of $422,000. TBH continued to provide clinical psychiatric services in excess of the contract amount to ensure continuity of care to clients in Department out-patient facilities. The Department recommends amending the contract with TBH for outpatient psychiatry services provided in fiscal year 2021-22. The amendment increases the maximum payable amount by $70,000, not -to -exceed $492,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) 3.06 Mental Health Services Agreement - Outreach with Butte County Office of Education (BCOE) - In February, 2022 the Butte County Department of Behavioral Health received a "Notice of Intent to Award" from the Mental Health Services Oversight & Accountability Commission for the Mental Health Student Services Act. This grant will fund expanded access to mental health services for children and youth, including campus based services. BCOE will provide Outreach Services to its students under this agreement. These services will facilitate linkage and access to mental health services. Emphasis will be placed on reaching a targeted population consistent with Welfare and Institutions Code Section 5886 including those children and youth who are in foster care, those who identify as lesbian, gay, bisexual, transgender, or queer, and those who have been expelled or suspended from school. The Department recommends entering into an agreement with BCOE to provide outreach for mental health services to children and youth. The term of the agreement is July 1, 2022 to June 30, 2023, not -to -exceed $323,080 — action requested — APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN. (Behavioral Health) 3.07 Mental Health Services Agreement with North Valley Community Foundation (NVCF) - In February, 2022, the Department of Behavioral Health received a Notice of Intent to Award from the Mental Health Services Oversight & Accountability Commission for the Mental Health Student Services Act grant funding. This grant will fund expanded access to mental health services for children and youth, including campus -based services. NVCF will provide Outreach and Mental Health Services to Butte County students under this agreement. These services facilitate linkage and access to ongoing and sustained mental health services. Emphasis will be placed on reaching a targeted population consistent with Welfare and Institutions Code Section 5886 including those children and youth who are in foster care, those who identify as lesbian, gay, bisexual, transgender, or queer, and those who have been expelled or suspended from school. The Department recommends entering into this agreement with NVCF to provide Mental Health Services to children and youth. The term of this agreement is July 1, 2022 to June 30, 2023, not - to -exceed $163,368 — action requested — APPROVE THE AGREEMENT AND AUTHORIZE CHAIR TO SIGN. (Behavioral Health) Page 3 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.08 Amendment to Contract with Jondea Erisman for Public Defender Services - The County is required by State and federal law to provide an attorney for persons charged with a crime or in other special circumstances if they cannot afford an attorney. Butte County contracts this service with a consortium of local attorneys who provide full service public defender work. The consortium has been an effective component of the criminal justice system, and has the support of the Superior Court Bench, District Attorney, Chief Probation Officer, and Sheriff. The consortium has also been a cost effective model for the county, providing a high level of service for substantially less than similar counties pay. One of the services the County contracts to provide is for indigent individuals who are charged with contempt of court in family law court, which is one of the non -criminal special circumstances. The County entered into a contract with Jondea Erisman for these public defender services starting May 1, 2021. The number of cases has increased and County Administration recommends increasing the monthly amount paid from $2,121 to $3,336 for these services. The contract amendment increases the amount of the contract by $27,930 not -to -exceed $108,559. The contract expiration remains June 30, 2024 and all other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.09 Budget Adjustment and Memorandum of Understanding (MOU) for Broadband Planning and Coordination Between the City of Chico and County of Butte - On October 12, 2021, the Board of Supervisors committed $1,000,000 in American Rescue Plan Act (ARPA) funds for broadband infrastructure investment. COVID-19 has highlighted that high-speed, wide-ranging broadband availability in rural California is often a critical missing component of infrastructure, which presents a barrier for residents and businesses in unserved and underserved communities from participating in the 21st Century economy, telehealth and distance learning. High-speed broadband provides essential benefits by allowing increased economic and trade opportunities for small to medium-sized businesses and serves as a required component of infrastructure for large businesses. Butte County is pursuing a variety of strategies to plan and expand Broadband services countywide. Butte County has partnered with the Rural County Representatives of California to create a Broadband Playbook to develop foundational readiness for broadband investment and deployment in the County. Butte County has also joined the Golden State Connect Authority for capacity building and demonstration projects such as open -access municipal broadband projects. By entering into this MOU for Broadband Planning and Coordination, the County will work with the City of Chico and their contractor, Biarri, to develop feasibility -level network engineering plans for the addresses in Butte County that are outside the City of Chico's jurisdiction at a cost of $67,800 paid through ARPA. These plans will include a bill of materials (BOM) and will take advantage of regional assets. Using this BOM and plans, bids for construction can be sought to obtain a full cost to construct. County Administration recommends the Board of Supervisors approve the MOU with the City of Chico for Broadband Planning and Coordination — action requested — 1) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED); AND 2) APPROVE MOU AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 4 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.10 Subrecipient Agreement between the County of Butte and Habitat for Humanity Yuba/Sutter for Housing Consulting Services - The HOME Investment Partnerships Program, federal assistance provided by the US Department of Housing and Urban Development (HUD), offers funding to State and local jurisdictions on various activities related to increasing accessibility to affordable housing. These activities include, but are not limited to: home purchase or rehabilitation financing assistance to eligible homeowners and new home -buyers; build or rehabilitate housing for rent or ownership; and the acquisition, demolition, or cleanup of dilapidated properties for the development of HOME -funded housing. Butte County is one of many local jurisdictions eligible for HOME Program funding administered by the California State Department of Housing and Community Development (HCD) and was awarded $500,000 for HOME housing rehabilitation projects. Staff recommends approving a Subrecipient Agreement with Habitat for Humanity Yuba/Sutter, expiring April 2, 2024, not -to -exceed $116,936 for administration of the Housing Rehabilitation Assistance Program for the grant — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 3.11 Letter of Support for Butte County Participation in Community Economic Resilience Funding (CERF) and Support for the North State Planning and Development Collective (NSPDC) to be the Regional Conveyor and Fiscal Agent - The 2022 California State Budget includes the Community Economic Resilience Funding (CERF), an allocation of $5 million per state region. The regions are defined in a way that promotes geographic equity and is consistent with existing economic development efforts as well as other State definitions of regional economic and labor markets. The Governor's Office of Planning and Research, the California Labor Workforce Development Agency, and the Governor's Office of Business and Economic Development will facilitate the development of the CERF. CERF's planning phase will establish regional, inclusive planning tables to develop blueprints and align resources for each region's economic future. These planning tables will result in recommended investments throughout the region that will support economic recovery from COVID-19, bolster equity outcomes, and facilitate the transition to carbon neutrality. The footprint for the North State CERF region, a ten county region which includes Butte County, aligns closely with CSU, Chico's (CSUC) service territory. The North State Planning and Development Collective (NSPDC) at Chico State Enterprises is pursuing the role as the convener and fiscal agent for the CERF planning process and funds for the ten counties which include Butte, Glenn, Tehama, Plumas, Lassen, Shasta, Trinity, Modoc, Siskiyou, and Sierra. NSPDC's goal as convener is to honor established planning efforts, to identify efforts to build upon, to replicate successful models and best practices in parts of the region that are lacking, to engage with our farthest -located counties, and to include those that have not traditionally been involved in planning processes of the past. NSPDC acknowledges the importance of jurisdictions playing a role in this process, as they are the local teams who implement economic development projects. County Administration recommends the Board of Supervisors approve the Support Letter indicating Butte County's participation in the CERF process with CSUC, and support for the NSPDC to be the regional convener and fiscal agent — action requested — APPROVE LETTER OF SUPPORT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) Page 5 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.12 Contract with Lyle Job, dba L&L Farms for Drought Related Water Hauling Services - In March of 2022, Butte County Office of Emergency Management was awarded $1.16 million from the 2021 Small Community Drought Relief Program grant administered by the California Department of Water Resources. The grant is designed to facilitate programs such as emergency water hauling to small communities experiencing severe drought conditions. Qualifying households within the county are eligible to receive potable water based on the number of people in the household, 50 gallons of water per person, per day. The County issued an Invitation for Bids and received one bid for water delivery services from L&L Farms. L&L Farms is a local business capable of providing potable water hauling services to residents experiencing dry wells and drought related emergency water needs. The Office of Emergency Management recommends entering into a contract with L&L Farms for the provision of water hauling. The term of the agreement is July 13, 2022 through August 1, 2023 and a not -to -exceed amount of $600,000 — action requested — APPROVE CONTRACT AND AUTHORIZE CHAIR TO SIGN. (County Administration — Office of Emergency Management) 3.13 Contract Amendment with Liebert Cassidy Whitmore for Legal Services - On October 25, 2011, the Board of Supervisors approved a contract with Liebert Cassidy Whitmore for legal services pertaining to employment relations matters, including representation in negotiations and in administrative and Court hearings with billing and payment by hourly rates. Since that time, the Board approved five contract amendments increasing the hourly rates. County Counsel recommends amending the contract with Liebert Cassidy Whitmore for legal services. The amendment will increase the current hourly rates between $10-$35, effective July 26, 2022. All other terms to remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel) 3.14 Land Conservation (Williamson) Act Contract with Farmland Reserve, Inc. - The Williamson Act Advisory Committee recommends entering into a contract to enroll 73.51 acres owned by Farmland Reserve, Inc., in the Williamson Act. The enrollment consists of two parcels (APNs 047- 060-026 and portions of APNs 047-060-041, -064, and -065) located at 6206 and 6148 Broyles Road, approximately 1,460 feet east of Cana Pine Creek Road, approximately 5,500 feet west of Highway 99, and approximately six miles northwest of Chico city limits. The parcels will be enrolled in the Williamson Act under a contract for orchard production. The application meets all requirements of the Williamson Act program. The Williamson Act Advisory Committee reviewed the application (LCA22-0005) on June 6, 2022 and recommended enrollment of the parcels subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act per Categorical Exemption 15317 Open Space Contracts or Easements — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.15 Land Conservation (Williamson) Act Contract with Farmland Reserve, Inc. - The Williamson Act Advisory Committee recommends entering into a contract to enroll 44.20 acres owned by Farmland Reserve, Inc., in the Williamson Act. The enrollment consists of one parcel (APN 047- 030-052) located at 7211 Cana Highway, approximately 3,120 feet east of White Deer Lane, 5.11 miles northwest of Chico city limits. The parcel will be enrolled in the Williamson Act under a contract for orchard production. The application meets all requirements of the Williamson Act program. The Williamson Act Advisory Committee reviewed the application (LCA22-0004) on June 6, 2022 and recommended enrollment of the parcel subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act per Categorical Exemption 15317 Open Space Contracts or Easements — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 6 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.16 Land Conservation (Williamson) Act Contract with Rasmussen Family Trust - The Williamson Act Advisory Committee recommends entering into a contract to enroll 708.1 acres owned by Rasmussen Family Trust, in the Williamson Act. The enrollment consists of one parcel (two APNs 027-230-012 and 027-230-111) located at 2360 Cox Lane, 1.9 miles east of Palermo Honcut Highway, southeast of Palermo. The parcel will be enrolled in the Williamson Act under a contract for dry grazing. The application meets all requirements of the Williamson Act program. The Williamson Act Advisory Committee reviewed the application (LCA16-0003) on June 6, 2022 and recommended enrollment of the parcel subject to the applicant's payment of any outstanding fees. Williamson Act contracts are exempt from review under the California Environmental Quality Act per Categorical Exemption 15317 Open Space Contracts or Easements — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.17 Contract Services with Bollard Acoustical - The Department of Development Services uses professional acoustical monitoring services for land use permit review, monitoring and compliance. In May 2022, the Department released a solicitation for acoustical services and two bids were received. The lowest responsive and responsible bidder was Bollard Acoustical Consultants Inc. of Auburn. The Department recommends entering into a contract with Bollard Acoustical Consultants, Inc. The term of the contract is upon execution through five years from date of execution, not -to -exceed $99,999 — action requested — APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 3.18 Contract Amendment with Wayfinder Family Services for the Interventions to Promote Safe and Stable Families (IPSSF) Program - Wayfinder Family Services is an agency licensed by the State of California that serves children by offering foster, adoption, and kinship care services in multiple counties. These services include helping families and children who have entered the foster care system by placing them with lifelong families as quickly as possible. The IPSSF program provides support and services to families who may benefit from targeted early interventions with the goal of preventing them from entering the traditional Child Welfare System via the juvenile dependency court system, and to families in the traditional Child Welfare System to provide support as they transition from family reunification through family maintenance to case closure. In the first three quarters of FY 2021-22, Wayfinder Family Services served approximately 89 families through Supporting Our Families in Transition services and 36 families through Early Intervention services. The Department of Employment and Social Services received $270,494 from the California Department of Social Services (CDSS) for Child Welfare Services Emergency Response Enhancement to use over the course of the next three fiscal years, $90,165 per fiscal year. This enhancement of the Early Intervention program is expected to reduce the workload of emergency response social workers. The Department recommends amending the contract with Wayfinder Family Services for the IPSSF program. The amendment increases the maximum payable amount by $90,165, not -to -exceed $390,165. The original contract was approved by the Board of Supervisors on May 10, 2022. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) Page 7 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.19 Resolution and Cooperative Agreement with California Department of Forestry and Fire Protection (CAL FIRE) for Fire Protection Services - The County enters into a cooperative agreement annually with CAL FIRE to staff the Butte County Fire Department, which provides fire protection services in the unincorporated areas of Butte County. The cooperative agreement provides efficient, effective emergency services that takes advantage of economies of scale. The County has had a cooperative agreement with CAL FIRE since 1931. The term of the agreement is July 1, 2022 through June 30, 2023 with a maximum payable amount of $18,152,092, which reflects the amount approved by the Board of Supervisors during the Budget Hearings on June 28, 2022 — action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE COOPERATIVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Fire) 3.20 Contract with Frontier Consulting Engineers, Inc. for Engineering Services on the Countywide HVAC Replacement Project - The Department of General Services operates, repairs and maintains over 250 moderately sized commercial Heating, Ventilation and Air Conditioning (HVAC) units and over 35 large HVAC installations that utilize complex combinations of chillers, boilers and air handling units. These units span over 135 facilities throughout the County connected to an Energy Management System (EMS), which optimizes equipment performance, and allows for remote monitoring and control. A large portion of the HVAC units are not able to provide outside airflow or filtration that can be offered in contemporary HVAC equipment, and the current EMS cannot provide adequate climate/fresh airflow controls. At the October 12, 2021 Board of Supervisors Meeting, the Board approved $5,740,000 of American Rescue Plan Act (ARPA) funding to be used over multiple years to replace failing HVAC equipment and the EMS. The first phase includes retaining an engineering firm who will evaluate and prepare plans for the facilities that have been identified to be best served by redesigning all or part of their HVAC systems, as opposed to completing direct equipment replacement under the existing design, to ensure new HVAC equipment matches and serves the interior space configuration as it has changed over time, and/or so more efficient types of HVAC equipment can be installed. The Department considered a number of potential service providers and determined Frontier Consulting Engineers, Inc. is best suited to meet the needs of the County. Formal solicitation is not required for professional services. The Department of General Services recommends that the Board of Supervisors approve a contract with Frontier Consulting Engineers, Inc. for engineering services on the county -wide HVAC Replacement Project with term of the contract being 365 days from date of execution. A portion of the work will be completed for a fixed price of $175,000 and the balance of work is not to exceed $45,000 for a total contract price of up to $220,000 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (General Services) Page 8 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.21 Resolution to Amend the Salary Ordinance - The Department of Human Resources recommends the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following departments; this includes requests to ratify Resolution No. 22-087: BEHAVIORAL HEALTH: Add 3 flexibly staffed Behavioral Health Counselor II positions and 1 Behavioral Health Counselor Supervisor position. Delete 3.5 vacant flexibly staffed Behavioral Health Clinician positions. These changes are to ensure mandates are met for specialty mental health services. Total allocations to increase by .5. There is a net savings of $22,471 for Fiscal Year 2022-23 as a result of the request. EMPLOYMENT AND SOCIAL SERVICES: Add 1 flexibly staffed Administrative Assistant position and 1 Fiscal Manager position and delete 1 vacant Personnel Operations Specialist position and 1 vacant Administrative Analyst Supervisor position. The conversion of these two position will better suit the current and future operation needs of the department. Total allocations to remain unchanged. Funding for the change of these positions is covered by salary savings in the Department's current year budget. HUMAN RESOURCES: On June 28, 2022, the Department of Human Resources requested the Board of Supervisors amend Salary Ordinance No. 4213. Since then, the Department identified omitted information and recommends to modify the Resolution No. 22-087 to include the following: amend Section 28C "General Unit" by deleting Class Code 11337 "Contracts/Procurement Agent I and Class Code 11336 "Contracts/Procurement Agent 11, adding Class Code 11815 "Dental Hygienist" Range 40, and updated Class Code 10740 "Deputy County Clerk -Recorder III to Range 32 effective the first pay period in July 2024. Amend Section 28D "Social Services Workers' Unit" by setting Class Code 11251 "Eligibility and Employment Program Specialist" at Range 42. Amend Section 280 "Classifications With Flat Rate Assignments" Class Code 12012 -Deputy Sheriff Trainee by aligning it fifteen percent below Deputy Sheriff at step one of the new pay range Flat Rate $28.84-31.23/HR. Amend Section 28L "Non -Represented Classifications" by deleting Class Code 1003 "Assistant Chief Administrative Officer" Range 163 and adding the classification to Section 29 Reference C "Appointed Officials with Bi -weekly Range Assignments". This "unit" change will place the classification in an At -Will status. LIBRARY: Add .5 Library Assistant I (sunset to end June 30, 2026) position and .5 Library Assistant 11 (sunset to end February 29, 2024) position. This change will better suit the current and future operational needs of the Library. Total allocations to increase by 1. Total annual increase of $40,341 is funded through grants and included in the Fiscal Year 2022-23 Budget. Action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 9 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.22 Contract Amendment with Bibliotheca, LLC for Support and Maintenance of the Radio Frequency Identification (RFID) Self -Serve Technology -On June 26, 2018, the Board of Supervisors approved a contract with Bibliotheca, LLC for support and maintenance service for software and hardware tools for self -serve RFID solutions, which assists library branches in checking in and out library materials. On June 9, 2021 the contract was amended and extended for one year, through June 30, 2022. The amendment increased the maximum payable amount by $27,292, not -to -exceed $95,195. The County Library recommends amending the contract by extending it one year, through June 30, 2023. The amendment increases the maximum payable amount by $28,656, not - to -exceed $151,143 — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Library) 3.23 Agreement with California Department of Public Health (CDPH) to implement the California Home Visiting Program (CHVP) Maternal, Infant and Early Childhood Visiting (MIECHV) American Rescue Plan project - The Department of Public Health has received grant funding from CDPH to support parents, children and families enrolled in the CHVP MIECHV-funded home visiting program and/or MIECHV-funded staff. The funds must be used to address the immediate and ongoing needs related to the COVID 19 public health emergency and response. This one time federal funding is made available under section 9101 of the American Rescue Plan Act, P.L. 1172-2, to entities that currently receive CHVP MIECHV program funding. Funds will be used to support CHVP MEICHV- funded staff and/or enrolled participants under the following six categories: Hazard pay or other staff costs, home visitor training, technology, emergency supplies, and prepaid grocery cards. The Department recommends entering into a grant agreement with CDPH to implement this project. The term of the grant agreement is execution through September 30, 2023, with a maximum amount receivable of $97,739 — action requested — APPROVE AGREEMENT AND AUTHORIZE CHAIR TO SIGN. (Public Health) 3.24 Authorization to Advertise and Solicit Bids for the Construction of the Bald Rock Road Rehabilitation Project (Project) and Approve Project Plans and Specifications - Bald Rock Road was damaged by the North Complex Fire and subsequent debris removal. The Department of Public Works will reconstruct seven miles of the roadway by strengthening the road foundation, replacing pavement surface and driveway aprons, replacing fire -damaged cross culverts, rehabilitating roadside ditches, and placing new striping and pavement markings. This method of road restoration is a cost-effective option to improve road conditions and reduce future road maintenance needs. The engineer's estimate for construction is approximately $3,200,000. The total project cost is estimated to be $3,500,000 which includes construction, construction engineering, and contingencies. PG&E recently completed utility underground work through this section of Bald Rock Road and has provided a $1,250,000 contribution to offset damage to the road resulting from their operations. The remaining work will be funded through available Senate Bill 1 funds. The Department recommends that the Board of Supervisors authorize the Department to advertise and solicit bids for the construction of the project, authorize the Director of Public Works to incorporate final changes into the bid documents before advertising for bids and approve the plans and specifications — action requested — 1) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO ADVERTISE AND SOLICIT BIDS FOR THE CONSTRUCTION OF THE PROJECT; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO INCORPORATE FINAL CHANGES INTO THE RESPECTIVE BID DOCUMENTS BEFORE ADVERTISING FOR BIDS, SUBJECT TO COUNTY COUNSEL APPROVAL; AND 3) APPROVE THE PLANS AND SPECIFICATIONS. (Public Works) Page 10 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.25 Blanket Purchase Agreement (BPA) with Beiac Corporation for Specialized Equipment Rentals at the Neal Road Recycling and Waste Facility (NRRWF) - NRRWF anticipates renting specialized solid waste handling equipment to accommodate additional waste disposal and recycling processing needs associated with ongoing operations. To utilize the "all-inclusive" exemption to solicitation as outlined in the County's Center -Led Manual, the Department reached out to all local rental yards and has entered into a BPA with vendors who are willing to provide services to the County. The County currently holds BPAs with 1-5 Rentals, Inc., located in Redding (expires April 29, 2026); Rental Guys, located in Chico (Expires May 10, 2025); United Rentals, located in Chico (expires October 27, 2023); and Holt Equipment, located in Yuba City (expires September 15, 2023). The Department recommends that the Board of Supervisors enter into a BPA with Bejac Corporation located in Sacramento for specialized equipment rentals. The term of the agreement is July 26, 2022, through July 26, 2023, for a not -to -exceed amount of $100,000 — action requested — APPROVE THE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.26 Authorization to Advertise and Solicit Bids for Job Order Contracting (JOC) Umbrella Construction Contracts and Approve Project Plans and Specifications - JOC is an alternative project delivery process that allows contractors to complete a substantial number of individual projects with a single bid. Public Contract Code section 20128.5 allows the County to implement a JOC services process to select vendors to complete specific individual projects for repairs, maintenance, and other repetitive work to be done according to fixed unit prices under a single umbrella contract executed by the Board of Supervisors. On July 20, 2021, the Board authorized the Department of Public Works to advertise for bids for JOC. The Board subsequently awarded three JOC construction contracts on September 14, 2021. Per State law, JOC contracts are valid for one year. The JOC program has allowed the Department to complete numerous minor repair and maintenance projects that it may have struggled to deliver through more traditional methods. The Department recommends that the Board continue the JOC program and authorize the Department to solicit for construction bids, incorporate final changes into the respective bid documents, and approve the JOC Construction Task Catalog and Technical Specifications. Up to four JOC contracts may be awarded through this solicitation, each with a minimum commitment of $50,000. All individual job orders greater than $500,000 will return to the Board for approval. The Department has prepared JOC general and special provisions that contain individual construction tasks for general conditions, maintenance, repair, and other repetitive work identified by Public Works. The JOC Technical Specifications can be viewed at https://drive.google.com/file/d/1t8OTGm-rwoU8ggkmN_ gUfEOcgFyt8OJi/view?usp=sharing and the JOC Construction Task Catalog can be viewed at haps;//drive.google.com/file/d/1d7 slDomdl<z3pA3 ag4h3R2KhtzA5Big/view?usp=sharing — action requested — 1) AUTHORIZE THE DEPARTMENT OF PUBLIC WORKS TO SOLICIT FORMAL CONSTRUCTION BIDS; 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO INCORPORATE FINAL CHANGES INTO THE RESPECTIVE BID DOCUMENTS BEFORE ADVERTISING FOR BIDS, SUBJECT TO COUNTY COUNSEL APPROVAL; AND 3) APPROVE THE APPROVE THE JOC CONSTRUCTION TASK CATALOG AND TECHNICAL SPECIFICATIONS. (Public Works) Page 11 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.27 Approve the Final Contract Change Orders (CCO) and Notice of Completion for the Midway Road Bridge Replacement Project at Butte Creek - On May 26, 2020, the Board of Supervisors awarded the Midway Road Bridge Replacement Project at Butte Creek to MCM Construction, Inc. of North Highlands. The project removed and replaced two existing bridges constructed in 1915 and 1918 with a single -span 1,404 -foot bridge. The bridge was constructed on the existing alignment spanning both Butte Creek and the Butte Creek Overflow channel. The contract award amount was $19,600,644. All contract work has been completed per the project plans and specifications. Two final contract change orders (CCO) need approval before the project can be deemed complete. CCO No. 2-A is a supplement to previously approved CCO No. 2 to increase the total reimbursement to the contractor for training under federal law, resulting in a net increase of $6,852. CCO No. 9 provides for minor changes in quantities to match actual quantities at the contract unit prices for the various line items and compensates the contractor for asphalt price index fluctuations per Caltrans Standard Specifications. CCO No. 9 resulted in a net decrease of $58,608. The total cost of work including all CCO was $20,046,216. The engineer's estimate at the time of project bidding was $21,875,114. The Department of Public Works recommends that the Board take concurrent action to approve the contract change orders, accept the work as complete, and authorize the Chair to sign the Notice of Completion — action requested — 1) APPROVE CCO NO. 2-A AND NO. 9 AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ACCEPT THE CONTRACT WORK AS COMPLETE AND AUTHORIZE THE CHAIR TO SIGN THE NOTICE OF COMPLETION. (Public Works) 3.28 Contract with Ford Construction, Inc. for Construction of the Module 5 Phase D Base Liner at the Neal Road Recycling and Waste Facility (NRRWF) - Module 5 Phase D is the next phase in the development of Module 5 that will provide additional landfill municipal solid waste disposal capacity by providing an additional 1.1 million cubic yards of airspace when completed. On April 26, 2022, the Board of Supervisors approved plans and specifications and authorized the Department of Public Works to solicit for bids for Module 5, Phase D project construction. The engineer's estimate for construction is $1,047,770. The project was advertised April 29, 2022, and two bids were received on June 15, 2022, ranging from a low of $929,248 to a high of $1,396,686. The lowest responsive and responsible bidder was Ford Construction, Inc., of Lodi, with a bid amount of $929,248. The Department recommends that the Board award the contract to Ford Construction, Inc. and authorize the Director of Public Works to sign the contract — action requested — 1) AWARD THE CONTRACT TO FORD CONSTRUCTION; AND 2) AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN THE CONTRACT. (Public Works) 3.29 Contract with Geo -Logic Associates for Construction Quality Assurance (CQA) Monitoring and Reporting for the Construction of the Module 5 Phase D Base Liner at the Neal Road Recycling and Waste Facility (NRRWF) - On April 2, 2020, the Department released a Request for Qualifications (RFQ) for CQA Monitoring Services to provide CQA monitoring and reporting for construction of the Module 5 Phase C base liner. Four firms submitted qualifications and Geo -Logic Associates of Grass Valley was approved to provide CQA services for Module 5 Phase C Base Liner project. As part of the RFQ, the Department included language that would allow inclusion of future phases for up to three years, including CQA services for Module 5 Phase D. The Department recommends entering into a contract with Geo -Logic Associates for CQA Monitoring and Reporting for the Module 5 Phase D Base Liner project at the NRRWF. The term of the contract is July 26, 2022 through July 31, 2023, not -to -exceed $116,945 — action requested — APPROVE THE CONTRACT AND AUTHORIZE THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works) Page 12 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 3.30 Blanket Purchase Agreement (BPA) with Road -Tech Safety Services, Inc. for Portable Traffic Signal Rental for Oro -Quincy Highway - When roads are damaged or in major disrepair, the Department of Public Works may rent portable traffic signals to provide short-term traffic control to ensure the safety of the traveling public. Due to recent disasters throughout the County, the Department has been renting portable traffic signals on a routine basis. In January of 2022, the Board approved the purchase of two portable traffic signals to offset the cost of renting. The Department anticipates the need for multiple traffic signals for projects in the fiscal year and recommends securing a BPA to meet the on-going need. The cost of the rental for two traffic signals is $4,114 per month. To utilize the "all-inclusive" exemption to solicitation as outlined in the County's Center -Led Manual, the Department reached out to all local rental yards and has entered into a BPA with vendors who are willing to provide services to the County. The County currently holds BPAs with 1-5 Rentals, Inc., located in Redding (expires April 29, 2026); Rental Guys, located in Chico (Expires May 10, 2025); United Rentals, located in Chico (expires October 27, 2023); and Holt Equipment, located in Yuba City (expires September 15, 2023). The Department recommends entering into a BPA with Road -Tech Safety Services, Inc. for portable traffic signal rentals. The term of the BPA is July 26, 2022, through August 31, 2024, not -to -exceed $100,000 — action requested — APPROVE THE BLANKET PURCHASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works) 3.31 Amendment to Contract with Oroville Ford, Inc. for Vehicle Maintenance and Repair Services - In September, 2021 the Sheriff's Office entered into a contract with Oroville Ford, Inc. for maintenance and repair services for its fleet of vehicles. The volume of services needed has exceeded original estimates and the amount of the contract needs to be increased. The department recommends amending the contract with Oroville Ford, Inc. for vehicle maintenance and repair services. The amendment increases the maximum payable amount by $50,000, not -to - exceed $125,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff) 3.32 Children and Families Commission Fiscal Year 2022-23 Budget and Updated Strategic Plan - The Butte County Children and Families Commission (First 5 Butte) hereby submits for information its FY 22-23 Budget and updated Strategic Plan as adopted by the Commission on June 24, 2022 — action requested —ACCEPT FOR INFORMATION. (Other — First 5) 3.33 Kimshew Cemetery District (District) Bylaws Update _The District is an independent special district of the State of California, formed under Health & Safety Code, by approval of the Butte County Board of Supervisors in 1952 to provide a respectful, low-cost place of burial to meet the needs of the diverse, local communities of Magalia, Stirling City, Nimshew, and Coutolenc. The District owns and maintains four active cemeteries and various inactive pioneer and historic cemeteries. The District is managed by five trustees appointed by the Board of Supervisors. Trustees must be registered to vote within the District boundaries. At its April 20, 2022 regular meeting, the District Board unanimously adopted updated Bylaws. The changes that were made include an update to the available term lengths which now reflects the options of a one, two, or three year term. This will allow for those serving in the District to have staggered terms. In order for the Bylaws to be in effect, the Board of Supervisors must approve the changes that have been made. The District Board requests that the Board of Supervisors approve its updated Bylaws — action requested — APPROVED KIMSHEW CEMETERY DISTRICT UPDATED BYLAWS. (Other — Kimshew Cemetery District) Page 13 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26, 2022 4. REGULAR AGENDA 4.01 Boards, Commissions, and Committees (List available at www.buttecounty.net/clerkoftheboard/appoinmentslist) A. Appointments to Listed Vacancies 1. Appointment to the Kimshew Cemetery District (District) - The District is an independent special district of the State of California, formed under Health & Safety Code, by approval of the Butte County Board of Supervisors in 1952 to provide a respectful, low-cost place of burial to meet the needs of the diverse, local communities of Magalia, Stirling City, Nimshew, and Coutolenc. The District owns and maintains four active cemeteries and various inactive pioneer and historic cemeteries. The District is managed by five trustees appointed by the Board of Supervisors, who serve one, two, or three year terms for both appointed and reappointed terms. Members must be registered to vote within the District boundaries. There are currently four seats soon to expire, and the District is recommending the Board of Supervisors reappoint in the following manner: Alfred Howard and Jerry Wyckoff to one year terms, Leslie Dunn to a two year term, and Nirvana Haver to a three year term. Merle Loomis also applied, and may be appointed in lieu of one of the individuals seeking reappointment—action requested — 1) REAPPOINT ALFRED HOWARD AND JERRY WYCKOFF TO ONE YEAR TERMS; 2) REAPPOINT LESLIE DUNN TO A TWO YEAR TERM; AND 3) REAPPOINT NIRVANA HAVER TO A THREE YEAR TERM; OR 4) APPOINT MERLE LOOMIS TO ONE OF THE SEATS WITH A TERM OF ONE TO THREE YEARS. (Other — Kimshew Cemetery District) B. Board Member/ Committee Reports and Board Member Comments (Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda) 4.02 Board of Supervisors Public Comment - Comments to the Board on issues and items not listed on the agenda. Pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. Please note that Public Comment is in two separate sections. One as the first regular item on the agenda, which will last a maximum of 15 minutes, with another to follow as the last item on the regular agenda with no time limits. 4.03 Agreement with Crestwood Behavioral Health, Inc. (Crestwood) for Residential Treatment Services - Crestwood operates skilled nursing facilities, mental health rehabilitation centers, and institutes for mental disease, which provide behavioral intervention and psychological and social rehabilitation to clients with mental disorders in secure residential settings. Crestwood provides access to 26 facilities for client referrals based on the level of client need and available capacity across the Crestwood system of care. The Department of Behavioral Health recommends entering into an agreement with Crestwood to provide behavior modification, skilled nursing, case management, and pre -vocational and life skills training to clients referred by the Department. The agreement funds the equivalent of approximately fifteen beds for the entire fiscal year. The term of the agreement is July 1, 2022, through June 30, 2023, not -to -exceed $1,828,611. This agreement is not measured in terms of number of clients served, as the length of stay varies based on each client's specific needs — action requested — APPROVE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN. (Behavioral Health) Page 14 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 4.04 Contract with Explore Butte County (EBC) for Local Event Promotion Program Administration - COVID-19 has negatively impacted industries and organizations across the County. As early as April 2020, event organizers had to cancel or postpone many of their special events. These organizations rely on special events as fundraisers to raise awareness on particular topics, support programs, fund staff, or support their partner businesses, and those events often bring visitors into the area. On October 12, 2021, the Board of Supervisors committed $71,727 in American Rescue Plan Act (ARPA) funds for the Local Event Promotion Program to assist local event organizers who have been negatively impacted by COVID-19 through grants of up to $5,000. These funds will be distributed to eligible applicants throughout all Butte County jurisdictions through a lottery system. County Administration recommends the Board of Supervisors approve the contract with Explore Butte County for Local Event Promotion Program Administration for a flat fee of $6,000 and a term ending December 31, 2023 — action requested —APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.05 Resolution Approving an Updated Allocation of Funding for the Community Development Block Grant -Disaster Recovery (CDBG-DR) Multifamily Housing Program (MHP) for the 2018 Disasters - The California Department of Housing and Community Development (HCD) made $250,687,114 in allocations available in 2019 CDBG-DR funding to support the MHP of which $152,610,073 was allocated to jurisdictions within Butte County. The County's original allocation was $61,361,926, and the Board of Supervisors adopted Resolution 21-015 on January 26, 2021 accepting the allocation. The MHP projects are funded to meet the unmet rental housing need, including the needs of individuals displaced from rental mobile homes and individuals made homeless as a result the 2018 Camp Fire. The County issued a Request for Proposals on August 5, 2021 and received 10 proposals requesting a total of $93,955.347. Three of the proposals were also submitted to the City of Chico for funding from its MHP allocation. The County reviewed proposals and recommended funding for seven projects and partial funding for one project, which is also partially funded by the City of Chico. The other two projects are entirely funded by the City of Chico. The County issued a second Request for Proposals on January 20, 2022 to award the remainder of its MHP allocation and received two proposals totaling $26,709,082. The County submitted both proposals to HCD for considerations and requested additional funding as outlined in the State Action Plan. On July 8, 2022, HCD allocated an additional $9,823,547 to Butte County to fund one of the additional projects, which makes the County's total allocation $71,185,473. The HCD requires the Board adopt a resolution approving an updated allocation amount. County Administration recommends the Board adopt a resolution rescinding Resolution No. 21-015 replacing it with the proposed resolution approving an allocation of funding and execution of a grant agreement and any amendments for the CDBG-DR MHP for the 2018 Disasters — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration) 4.06 Successor Resolution Regarding the Salary and Benefits of Confidential Classifications - The County and the Confidential employee group have agreed to the terms of a successor Salary and Benefits resolution that will supersede and replace Resolution No. 21-100. Consistent with Board direction the agreed upon significant changes in the successor resolution are 1) Implementation of the Koff & Associates Classification and Compensation Study; 2) a one-time payment of $2,000 in August 2022, one-time payments of $1,000 in July 2023 and 2024; 3) Increase to the County Contribution to the Health Plan; 4) Increase to the Cashback amount for both employee tiers; 5) Increase to the amount for Bilingual Premium; 6) Increase to the amount of Standby Pay — action requested — 1) ADOPT SUCCESSOR SALARY AND BENEFITS RESOLUTION; AND 2) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 15 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 4.07 Successor Memorandum of Understanding (MOU) between the County and Butte County Management & Supervisory Employees Unit (BCMEA) - The County and the bargaining team for BCMEA have met and conferred over a successor MOU. Consistent with Board direction the agreed upon significant changes in the successor MOU are 1) Implementation of the Koff & Associates Classification and Compensation Study; 2) a one-time payment of $2,000 in August 2022, one-time payments of $1,000 in July 2023 and 2024; 3) Increase to the County Contribution to the Health Plan; 4) Increase to the Cashback amount for both employee tiers; 5) Increase to the amount for Bilingual Premium; 6) Increase to the amount of Standby Pay; 7) Term is from Board adoption through September 30, 2025 — action requested — 1) APPROVE MOU; AND 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.08 Successor Resolution Regarding the Salary and Benefits of Board of Supervisor Executive Assistants -The County and Board of Supervisor Executive Assistants have agreed to the terms of a successor Salary and Benefits resolution that will supersede and replace Resolution No. 21-098. Consistent with Board direction the agreed upon significant changes in the successor resolution are 1) Implementation of the Koff & Associates Classification and Compensation Study; 2) a one- time payment of $2,000 in August 2022, one-time payments of $1,000 in July 2023 and 2024; 3) Increase to the County Contribution to the Health Plan; 4) Increase to the Cashback amount for both employee tiers; 5) Increase to the amount for Bilingual Premium — action requested — 1) ADOPT SUCCESSOR SALARY AND BENEFITS RESOLUTION; 2) ADOPT RESOLUTION TO AMEND THE SALARY ORDINANCE; AND 3) AUTHORIZE THE CHAIR TO SIGN. (Human Resources) 4.09 Resolution Authorizing Temporary Law Enforcement Referral Bonus Program - Law Enforcement/Public Safety staff recruitment and subsequent retention have presented an ongoing challenge for Butte County for several years despite recent salary increases and traditional efforts to find and keep entry-level staff. Additionally, the lack of adequate staffing associated with recruitment difficulties and turnover continues to add to the burden on current employees . In response to law enforcement recruitment challenges in general, several local public agencies have implemented their own innovative programs to help not only attract quality staff into entry-level positions but to also reward current employees who act as unofficial recruiters by authorizing referral bonus payments for successful referrals into vacant positions. By authorizing a similar program here in Butte County, there is an opportunity to leverage informal word-of-mouth recruiting by providing an incentive for current employees to encourage friends, family members, acquaintances and outside agency colleagues to apply for Butte County law enforcement positions, thereby contributing to the wealth of talent the County employs and mitigating the ongoing recruitment challenges. Payment of $1,500 total per successful referral (contingent on actual hiring and successful completion of a probationary period) will present a minimal fiscal impact while potentially paying long-term dividends within the Sheriff's Office and Probation Department. The Department recommends authorization for the temporary referral bonus program, subject to implementation and management by the Human Resources Director. It is estimated that this temporary program will be in place for two years — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources) Page 16 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 4.10 Grant Agreement with California Department of Public Health (CDPH) for Women, Infants and Children (WIC) Program -The Department of Public Health has received grant funding from CDPH to participate in the WIC program. WIC is a federally -funded program under the United Stated Department of Agriculture (USDA) which provides nutrition education, vouchers for nutritious foods, breastfeeding support, and healthcare referrals for income -eligible women who are pregnant or postpartum, infants, and children up to age 5 who are at nutritional risk. WIC provides healthy foods to supplement the dietary needs of participants to ensure good health and development. WIC is budgeted to carry an average monthly caseload of 5,090 clients. Butte County has 18 food vendors authorized throughout the State to participate in the WIC program. Additionally, WIC participates in the annual Farmers' Market Nutrition Program to distribute vouchers totaling over $19,600 to support Butte County's local farmers and provide participants with an opportunity to purchase local fresh fruits and vegetables. Butte County has five authorized farmers' markets and 21 authorized farmers that participate in the program. Funding from the grant is utilized to pay costs associated with providing the WIC program, such as staff time, facility costs, and educational and outreach materials. Additional program information is included in the staff report. The Department recommends entering into a grant agreement with CDPH to provide services through the WIC Program. The term of the grant agreement is October 1, 2022 through September 30, 2025, with a maximum amount receivable of $5,214,675 — action requested — APPROVE GRANT AND AUTHORIZE CHAIR TO SIGN. (Public Health) 4.11 Drought Impact Analysis Study Recommendations - On December 14, 2021, the Board of Supervisors approved a contract with Luhdorff and Scalmanini Consulting Engineers (LSCE) to conduct a 2021 Drought Impact Analysis Study (Drought Study). The purpose of the study was to evaluate and understand the impacts of drought conditions in 2021. It was anticipated that based on the study's findings, the Drought Task Force (DTF) and the Water Commission (WC) would then identify recommendations for the Board of Supervisors to consider in response to the continued drought emergency in 2022 and to plan for future drought resiliency. A presentation of the content from the draft Drought Study was given to the Board on April 26, 2022. Edits and additions were made per the Board's input. The final Drought Study was released in May with a public webinar conducted on June 1, 2022, and is available online http://www.buttecounty.net/waterresourceconservation/Special-Projects/Drought-Impact- Analysis-Study-Released-May-2022. An overview of the study was provided to the DTF on June 7, 2022 and the WC on June 8, 2022 for information and discussion. Direction was given to staff to take the next steps identified in the Drought Study and compile the comments received by the DTF, WC and public and prepare potential recommendations for further consideration. Five recommendations were developed and presented to the DTF on June 30, 2022 and WC on July 6, 2022. The DTF did not have a majority of its members present, however no objections were made to the potential recommendations staff presented. The WC discussed the potential recommendations, made revisions, and unanimously voted to make the following five recommendations to the Board: 1) update the Drought Plan, 2) identify screening tools to assess drought and water shortage vulnerability for small water systems and self -supplied systems; 3) develop a risk assessment process and drought response metrics that establish risk thresholds that trigger actions to be taken in drought events; 4) pursue outside grant funding opportunities to update key drought policy and management objectives and update the Drought Plan; and 5) define the data and metrics to track and report on drought conditions — action requested — 1) DIRECT STAFF TO PURSUE GRANT FUNDING FOR A COMPREHENSIVE DROUGHT PLAN UPDATE AND INCLUDE RECOMMENDATIONS IN THE PLAN WHEN UPDATED; AND 2) DIRECT STAFF TO IMPLEMENT RECOMMENDATIONS AS FEASIBLE. (Water and Resource Conservation) Page 17 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 4.12 Update on Water Activities - The Department of Water and Resource Conservation will provide the Board of Supervisors with an update on the following water resource activities. 1) Sustainable Groundwater Management Act (SGMA) Implementation Status: a) GSP Implementation and the Sustainable Groundwater Management Grant Program b) Status of lawsuits filed against the Vina Subbasin and Butte Subbasin Groundwater Sustainability Plans. 2) Northern Sacramento Valley (NSV) Integrated Regional Water Management (IRWM): The Board met in April and is scheduled to meet again in August. The Technical Advisory Committee has a meeting date set for July 20, 2022. 3) Grant Applications and Funded Projects - four project applications have been submitted to the DWR Small Community Drought Fund program including the Feather Ridge Estates project, Palermo Clean Water Consolidation project, Foothill Solar Community project, and the Berry Creek School project. The Feather Ridge Estates project was awarded $1,191,485 in April 2022. For the Palermo Water Consolidation Project, staff is pursuing multiple funding options to cover the full cost of the project. Grant applications have been submitted to the DWR Small Community Drought Fund for $4.9 million and the Drinking Water State Revolving Fund Program for $11.4 million. The Board also allocated up to $3 million in American Rescue Plan Act funds toward this project if needed. In addition, the project has been selected to be included in an application to receive IRWM funds for up to $525,000. 4) Vina Subbasin Farmer Survey Report: A survey of farmers in the Vina Subbasin was conducted in 2021 to discover more about farmer practices and perspectives on water management and water policies. 5) Paradise Options Study: the final study was released in June 2022—action requested — ACCEPT FOR INFORMATION. (Water and Resource Conservation) 4.13 Drought Update - Continued dry weather throughout California has led to Extreme Drought conditions in Butte County and the North State. In response to this evolving disaster several County Departments are working together to address immediate needs, gather data for analysis, and provide drought relevant information to the public. The Environmental Health Division of the Public Health Department is tracking well permits, dry well reports, and is working with local small water systems to address drought related well issues. The Division is also working to integrate data collected at the County level with State run programs. As of July 11, 2022, 23 dry well reports have been submitted to DWR for the calendar year 2022. The County Office of Emergency Management (OEM) executed phase 1 of the immediate drought relief program. This program provides hauled water to County residents with drought related well issues. As of July 13, 2022, 95 households have applied for the assistance. Water deliveries began on July 13, 2022. Phase 2 of the program is scheduled to begin in late August and will provide 2,500 gallon storage tanks to residents who do not currently have water storage capacity. The Department of Water Resource and Conservation has been working with OEM and the Division of Environmental Health to ensure the County website, www.buttecounty.net/drought, is up to date with current County and State resource information. In addition, the Department applied for several grants to repair and update small community water systems — action requested — ACCEPT FOR INFORMATION. (County Administration — Office of Emergency Management) 4.14 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer A. CAO Comment 4.15 Board of Supervisors Public Comment (Continuation as Needed) - Comments to the Board on issues and items not listed on the agenda. Please note that pursuant to California State law, the Board of Supervisors is prohibited from taking action on any item not listed on the agenda. 4.16 Items Removed from the Consent Agenda for Board Consideration and Action Page 18 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 5. PUBLIC HEARINGS AND TIMED ITEMS 5.01 10:OOAM — Timed Item — Application for Outdoor Festival License for the Chico Housing Action Team (MISC22-0018 - Benefit Concert) - The Chico Housing Action Team has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals. The festival is proposed for one day, Saturday, September 24, 2022 from 3:00 p.m. to 9:00 p.m. The applicant anticipates a maximum of 400 attendees. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039-410-032 with parking upon APN 039- 410-039). The Outdoor Festival is a benefit concert fundraiser and is proposed to feature live music performances and food and beverage vendors. The Department of Development Services completed an environmental review of the application, completed a site visit and determined since no permanent structures will be built, the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The Department recommends that the Board of Supervisors approve the application for an outdoor festival license, subject to the recommended conditions related to: hours of operation, amplified sound, potable water, solid waste management, restroom and hand washing stations, waste water management, encroachment permits for applicable signs, outreach to California Highway Patrol, dust control, traffic control, and a detailed event map with emergency and evacuation plans for the Butte County Fire Department— action requested — FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC22-0018), SUBJECT TO CONDITIONS. (Development Services) 5.02 10:OOAM —Timed Item —Application for Outdoor Festival License for the Chico Rugby Foundation (MISC22-0019 - Chic-O-Berfest) - The Chico Rugby Foundation has submitted an application for an Outdoor Festival License per Chapter 12, Article III. Outdoor Festivals. The festival is proposed for one day, Saturday, September 17, 2022 from 10:00 a.m. to 10:00 p.m. The applicant anticipates a maximum of 500 attendees. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico (APN 039-410-032, with parking upon APN 039-410-039). The "Chic-O-Berfest" festival is proposed as an all -ages harvest festival including live music performances, food and beverage vendors, and organized games/activities. The Department of Development Services completed an environmental review of the application, completed a site visit and determined since no permanent structures will be built, and temporary nature of the the project is categorically exempt from the California Environmental Quality Act (CEQA), per Section 15304 (e) of the CEQA Guidelines - "Minor temporary use of land having negligible or no permanent effects on the environment, including carnivals, etc." The Department recommends that the Board of Supervisors approve the application for an outdoor festival license, subject to the recommended conditions related to: hours of operation, amplified sound, potable water, solid waste management, restroom and hand washing stations, waste water management, encroachment permits for applicable signs, outreach to California Highway Patrol, dust control, traffic control, and a detailed event map with emergency and evacuation plans for the Butte County Fire Department — action requested - FIND THE FESTIVAL TO BE CATEGORICALLY EXEMPT UNDER SECTION 15304(E) OF THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AND APPROVE THE APPLICATION FOR AN OUTDOOR FESTIVAL LICENSE (MISC22-0019), SUBJECT TO CONDITIONS. (Development Services) Page 19 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 5.03 10:15AM —Timed Item — Resolution of Intent to Assign Storm Way to an Unnamed Private Road in the North Gridley area -The Butte County Address Coordinator has received a petition to assign the name of Storm Way to an unnamed private easement at APN: 022-210-011, located north of Colusa Highway, approximately 3 miles northwest of the City of Gridley, consistent with the requirements of section 32-5 of Butte County Code. The proposed road name, Storm Way, has been studied to assure it does not duplicate or sound like any existing road names in the County. The Department of Development Services recommends that the Board adopt the resolution of intent assigning the name "Storm Way" to the unnamed private easement at APN: 022-210-011 — action requested — ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) 5.04 10:15AM- Timed Item - Resolution of Intent to Change the Name of "A D Lane" to "Gillette Way" in the North Gridley area - The Butte County Address Coordinator has received a petition to change the name of A D Lane, a privately -maintained roadway located north of Colusa Highway, approximately 3 miles northwest of the City of Gridley, consistent with the requirements of section 32-6 of Butte County Code. The proposed road name to Gillette Way, has been studied to assure it does not duplicate or sound like any existing road names in the County. The resolution of intent sets the time and date of a public hearing to consider the road name change at the Board of Supervisors meeting on August 23, 2022 at 10:15 a.m. The resolution directs staff to provide notice of the public hearing by posting notice in at least three places along the road proposed to be affected at least ten days before the date set for the hearing. The Department of Development Services recommends that Board adopt the resolution — action requested — ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Development Services) Page 20 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA -JULY 26, 2022 6. BOARD OF SUPERVISORS CLOSED SESSION 6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including Goals, Pursuant to Government Code Section 54957: A. Agricultural Commissioner B. Behavioral Health Director C. Chief Administrative Officer D. Chief Probation Officer E. Child Support Services Director F. County Counsel G. Development Services Director H. Employment and Social Services Director I. General Services J. Human Resources Director K. Information Systems Director L. Library Director M. Public Health Director N. Public Works Director O. Water and Resources Conservation Director 6.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6: Negotiators: Jack Hughes, Sheri Waters, and Casey Hatcher Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit; Butte County Management Employees Association; Butte County Probation Peace Officers Association; Butte County Probation Peace Officers Association - Management Unit; Butte County Professional Employees' Association; Butte County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's Association - Management/Supervisory Unit; Butte County Correctional Officers Association - General Unit; Butte County Correctional Officers Association - Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy District Attorneys Association - Attorney Unit; Confidential Unit; Non - Represented Unit; Board of Supervisors Executive Assistants 6.03 Potential Convevance of 479 E. Park. Chico. to Citv of Chico Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8: Property APN: 005-580-022 Agency Negotiator: Grant Hunsicker Negotiating Party: City of Chico Negotiations: Terms and Conditions of Conveyance of Real Property Rights 6.04 Potential Conveyance of Right of Way for Roundabout at 196 Memorial Way. Chico, to City of Chico Conference with Real Property Negotiators Pursuant to Government Code Section 54956.8: Property APN: 003-180-022 Agency Negotiator: Grant Hunsicker Negotiating Party: City of Chico Negotiations: Terms and Conditions of Conveyance of Real Property Rights Page 21 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26, 2022 IN-HOME SUPPORTIVE SERVICES PUBLIC AUTHORITY BOARD AGENDA JULY 26, 2022 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Contract Amendment with Liebert Cassidy Whitmore for Butte County In -Home Supportive Service (IHSS) Public Authority (PA) Labor Negotiations - Liebert Cassidy Whitmore is a professional law corporation that provides legal services to the IHSS PA for labor negotiations. Legal services include consulting and representation for IHSS PA employment relations matters, including negotiations in administrative and court proceedings. There are approximately 3,000 IHSS care providers in Butte County with up to 650 of those being eligible for the PA health insurance plan. There are 352 members of the PA Registry and 500 are members of the United Domestic Workers of America (UDWA). The Department of Employment and Social Services recommends amending the contract with Liebert Cassidy Whitmore for Butte County IHSS PA labor negotiations. The amendment modifies the fee schedule to account for the new hourly rates and cost schedule. The original contract was approved by the Board of Supervisors on March 27, 2018. The term of the contract remains March 27, 2018 through March 27, 2023, not to exceed $100,000. All other terms remain the same — action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services) 3. REGULAR AGENDA (NO ITEMS) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to three minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (No Items) Recess as the In -Home Supportive Services Public Authority Board and convene as the Thompson Flat Cemetery District Board of Trustees. Page 22 BUTTE COUNTY BOARD OF SUPERVISORS AGENDA—JULY 26, 2022 THOMPSON FLAT CEMETERY DISTRICT BOARD OF TRUSTEES JULY 26, 2022 1. CALL TO ORDER 2. CONSENT AGENDA 2.01 Resolution Adopting Appropriations for Adopted Budget for Fiscal Year (FY) 2022-23 - On June 28, 2022, the Board of Trustees held a public hearing on the Recommended Budget for FY 2022- 23. During the public hearing the Board considered and approved the Recommended Budget that was presented. By adopting this resolution, the Board is adopting the budget for FY 2022- 23 — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Other — Thompson Flat Cemetery District) 3. REGULAR AGENDA (No Items) 4. PUBLIC COMMENT Comments to the In -Home Supportive Services Public Authority Board on issues and items not listed on the agenda. Presentations will be limited to three minutes. Please note that pursuant to California State law, the In -Home Supportive Services Public Authority Board is prohibited from taking action on any item not listed on the agenda. 5. CLOSED SESSION (No Items) Recess as the Thompson Flat Cemetery District Board of Trustees and reconvene as the Butte County Board of Supervisors. Page 23 Butte County For further information contact the: Information and Procedures Concerning the Agenda and Department Heads Kami Loeser Board of Supervisors Meetings Agricultural 25 County Center Drive, Suite 200, Oroville, CA 95965 1 Commissioner: Louie Mendoza Meeting Information: Assessor*: Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are Diane Brown held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At Auditor -Controller*: the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed Graciela Gutierrez as a result of holidays or other events so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the County Administrative Office or on the Clerk of the Board Behavioral Health: website page. Scott Kennelly Chief Administrative Agenda Information: Officer: The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 Andy Pickett hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board Chief Probation Officer: website. A copy of the agenda and supporting materials provided to the Board of Supervisors members to Wayne Barley explain each agenda item (excluding documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and Paradise Child Support Services: libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies of Sean Farrell supporting materials can be made for you at a charge to cover costs. The list of communications included with Clerk -Recorder/ the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have Registrar of Voters*: been received but not included in the agenda supporting material. Copies of all communications received by the Candace Grubbs Board of Supervisors (excluding documents that are not a public record within the meaning of the Public Records Interim County Counsel: Act) are available at the County Administrative Office upon request. Brad Stephens Agenda Format and Meeting Order: Development Services: Paula Daneluk The agenda is usually organized into the following areas and meetings generally proceed in the following order: 1. Public Comment: this is the area of the agenda where members of the audience may address the Board on any District Attorney*: matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, Mike Ramsey but may respond to statements or questions and provide staff direction. Public Comment limited to 3 minutes, Employment & Social and may be adjusted to the discretion of the Chair. Services: 2. Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If Shelby Boston you wish to discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of Fire Chief: the board room) and give it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if Garrett Sjolund there is anything anyone would like to remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are discussed at the end of the Regular Agenda. General Services: 3. Regular Agenda: this is where presentations to the Board and items that require full discussion are heard. Items Grant Hunsicker removed from the Consent Agenda are discussed under this section. Human Resources: 4. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public hearing are Sheri Waters set. This is the section where appeals before the Board are usually discussed. Hearings may start after the time Information Systems: listed, but will never start before the time listed. Paul LaValley 5. Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda identifies those items that will be discussed during the closed session. Library: Narinder Sufi Public Participation: Public Health: It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow Danette York members of the public the opportunity to comment on all matters before the Board. Public participation is limited Public Works: to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. Joshua Pack The Board has adopted policy and procedures to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the County Sheriff -Coroner*: Administrative Office, or viewed at the Clerk of the Board website. Kory Honea Treasurer -Tax Collector*: The Board of Supervisors is also committed to making its proceedings accessible to all residents. Individuals with Troy Kidd special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability -related modifications/accommodations, or to request materials in alternate formats. All LIC Cooperative requests for special accommodations and/or alternative format documents must be made 48 hours prior to the Extension Advisor: meeting. Luis Espino Water & Resource For further information contact the: Conservation: Clerk of the Board of Supervisors Kami Loeser County Administration Office *Elected Official 25 County Center Drive, Suite 200, Oroville, CA 95965 1 530.552.3300 Page 24