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HomeMy WebLinkAboutMISC22-0019 - Approval LetterDepartment of Development Services Paula M. Daneluk, AICP, Director Curtis Johnson, Assistant Director 7 County Center Drive T: 530.552.3700 Oroville, California 95965 F: 530.538.7785 July 26, 2022 Chico Rugby Foundation49 Paseo HaciendasChico, CA 95926 Re: MISC22-0019 - "Chic-O-Berfest" Festival License – September 17, 2022; APN: 039-410-032 & 039-410-039 At the regular meeting of the Butte County Board of Supervisors held July 26, 2022, your request for a Festival License was approved with conditions. The conditions of approval are attached to this letter. The conditions required prior to the festival must be completed prior to the issuance of the Festival License. Failure to complete the required conditions will result in the non-issuance of the festival license. Should you have any questions regarding this matter, please contact me at 530.552.3686, or by email at aforde@buttecounty.net between 8:00 a.m. and 4:00 p.m., Monday through Friday. Sincerely, Austin Forde, Assistant Planner buttecounty.net/dds MISC22-0019 – Chico Rugby Foundation Page 1 of 3 July 26, 2022 Department of Development Services Conditions of Approval CONDITIONS OF APPROVAL Festival License for Chico Rugby Foundation (MISC22-0019) on APN 039-410-032 and 039-410-039 (Parking): An application for a Festival License to allow an outdoor festival from 10:00 a.m. to 10:00 p.m. on Saturday, September 17, 2022. The festival is proposing to have an estimated 400-500 attendees. The “Chic-O-Berfest” festival is proposed as an all-ages harvest festival including live music performances, food and beverage vendors, and organized games/activities. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico. I. CONDITIONS OF APPROVAL: Planning Division 1. The applicant shall provide a name and phone number for an on-site contact available during the festival hours. 2. Applicant shall obtain the appropriate ABC license if alcohol is sold at the event and follow all applicable regulations. 3. Applicant shall provide sufficient onsite security personnel each possessing a valid California Department of Consumer Affairs Bureau of Security and Investigative Services Security Guard Registration. 4. Amplified sound shall be limited to 10:00 a.m. to 10:00 p.m. Public Works 5. An Encroachment Permit will be required for sign placement in the County’s right of way. To secure an application, please contact Butte County Public Works at (530) 538-7681. 6. No volunteers shall be allowed to control traffic unless they have been trained in temporary traffic control operations. The applicant shall provide a detailed plan if temporary traffic control is proposed. 7. The owner/operator shall contact California Highway Patrol prior to the event and let them know the hours of operation. 8. Applicant shall place the fee attendant/parking kiosk far from the County road. It appears as though the property/driveway can allow for vehicles to enter the property and move towards the parking/camping area far from the highway without the need to stop vehicles near the driveway entrance. 9. All directions from volunteers to attendants/drivers should take place in a location that would allow vehicles to queue up without spilling onto the county road. There should be no need to stop a vehicle at the county road/driveway intersection. A vehicle shall be able to leave the county road and enter the property without needing to stop and receive direction from a volunteer. 10. Parking is prohibited along Estes Road. Public Health, Environmental Health Division 11. Applicant shall satisfy all Environmental Health Requirements for Community Event Organizer and Vendor permits. Applicant is encouraged to consult with Environmental Health Consumer Protection staff as early in the event planning process as possible to MISC22-0019 – Chico Rugby Foundation Page 2 of 3 July 26, 2022 Department of Development Services Conditions of Approval ensure compliance with permit requirements. Applications must be submitted at least two weeks prior to your event to ensure adequate time to contact and permit food vendors. Any vendors who have not been contacted/permitted may not operate at your event. Please work with Environmental Health Specialist Jenifer Kovacs (phone (530) 552- 3864; email jkovacs@buttecounty.net) to ensure that your vendors are properly permitted. 12. Applicant shall provide documentation of the proposed source of potable water, including bacteriological and nitrate test results and verification of availability of adequate quantity of potable water if an onsite well is to be used. Provide information regarding handling of potable water, i.e. will portable containers be used for transportation of water, how containers will be cleaned and sanitized, etc. Inspection of water system may be required to verify source protection and adequacy of backflow prevention devices, if needed. You will need to supply this division with a clean bacteriological sample taken from one of the hose-bibs drawing from that well. Please reference this link to our website, which will take you to our informational page on water well sampling procedures, http://www.buttecounty.net/ph/EnvironmentalHealth/DrinkingWater/WaterSampling.asp x. Additionally, you will need to outline your protocol for water distribution (i.e. how will water get from the hose-bib to the consumer) and any method of sanitizing distribution containers. 13. Applicant shall provide details regarding proposed management of solid waste, i.e. will a permitted solid waste hauler provide and remove dumpsters? Which vendor, how many dumpsters, etc. You will need to provide us with contact information for the waste hauler you contract with. Your site map should show the location of waste/recycling receptacles. 14. Applicant shall provide information regarding portable toilet facilities and related hand washing stations. Applicant shall provide information regarding the number of portable toilet facilities and related hand washing stations. You will need to provide us with contact information for the portable toilet supplier you contract with. Your site map should show the location of all portable toilets and hand-washing stations. Two portable toilets up to first 100 people is suggested with one portable toilet for each additional 100 individuals after that. 15. Applicant shall provide information regarding proposed handling of wastewater generated from temporary food facilities and other activities to the satisfaction of the Environmental Health Division. Please outline how food vendors will dispose of any waste and/or wastewater generated from food preparation. 16. Applicant shall provide a site map that includes all event facilities, location of food vendors, the location of all restrooms and portable toilet facilities, all hand washing stations, and all solid waste receptacles and dumpsters. Applicant may be required by other divisions to provide further information on site map. Please provide an updated site map showing these items. Butte County Fire Department/CalFire 17. Remove all standing flammable vegetation in vehicle parking/access areas. Grass must be mowed to a length of 3” or less. 18. Campfires, smoking, and open flames are prohibited. 19. Tents in excess of 400 square feet or canopies (open on all sides) exceeding700 square feet must be State Fire Marshal approved and installed in accordance with the California Fire Code. MISC22-0019 – Chico Rugby Foundation Page 3 of 3 July 26, 2022 Department of Development Services Conditions of Approval Butte County Air Quality Management District 20. Adequate dust control, in compliance with District Rule 200 – Nuisance and Rule 205 – Fugitive Dust, shall be provided. Butte County Air Quality Management district rules may be viewed at https://ww2.arb.ca.gov/current-air-district-rules. Risk Management 21. Hold Harmless. To the fullest extent permitted by law, Festival Operator shall hold harmless, defend at its own expense, and indemnity County of Butte, its officers, employees, agents and volunteers, against any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, arising from all acts or omissions to act by Festival Operator or its officers, agents, or employees in rendering services under this contract, excluding, however, such liability, claims, losses, damages or expenses arising from County of Butte’s sole negligence or willful acts. 22. Insurance. Festival Operator agrees to have and maintain the insurance policies set forth in the Attachment entitled “INSURANCE REQUIREMENTS FOR OUTDOOR FESTIVALS”, which is attached hereto and incorporated therein. All policies, endorsements and certificates shall be subject to approval of the County as to form and content. These requirements are subject to amendment or waiver only if so approved by the County. A lapse in any required insurance during this Permit shall be a breach of the provisions of this Permit, which could result in immediate revocation of the Permit. Revocation of license 23. The Butte County Board of Supervisors or its designee shall have the right to revoke any license issued pursuant to Chapter 12, Article III, Section 12-31 of the Butte County Code. The Sheriff of Butte County may suspend operation and close any outdoor festival prior to the expiration of the license granted under the provisions of this article in the event of the occurrence of a riot, major disorder or serious breach of the peace when in his opinion it becomes necessary to prevent injury to person or persons and/or damage to property.