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HomeMy WebLinkAboutMISC23-0003 - Approval LetterDepartment of Development Services Paula M. Daneluk, AICP, Director Curtis Johnson, Assistant Director 7 County Center Drive T: 530.552.3700 Oroville, California 95965 F: 530.538.7785 February 28, 2023 Wildflower Open Classroom 2414 Cohasset Road #3 Chico, CA 95926 Re: MISC23-0003 - "Wildflower Open Classroom Fundraiser" Festival License – May 6, 2023; APN: 039-410-032 & 039-410-039 At the regular meeting of the Butte County Board of Supervisors held February 28, 2023, your request for a Festival License was approved with conditions. The conditions of approval are attached to this letter. The conditions required prior to the festival must be completed prior to the issuance of the Festival License. Failure to complete the required conditions will result in the non-issuance of the festival license. Should you have any questions regarding this matter, please contact me at 530.552.3686, or by email at aforde@buttecounty.net between 8:00 a.m. and 4:00 p.m., Monday through Friday. Sincerely, Austin Forde, Assistant Planner buttecounty.net/dds MISC23-0003 – Wildflower Open Classroom Page 1 of 3 February 28, 2023 - Department of Development Services Conditions of Approval CONDITIONS OF APPROVAL Festival License for Wildflower Open Classroom (MISC23-0003) on APN 039-410-032 and 039-410-039 (Parking): An application for a Festival License to allow an outdoor festival from 12:00 p.m. to 8:30 p.m. on Saturday, May 6, 2023. The festival is proposing to have an estimated 1,200 attendees. The benefit concert fundraiser is proposed as a family-oriented fundraiser for a public charter school featuring live music performances and children's’ activities. The festival site is located at 2500 Estes Road (the end of Estes Road), south and west of Chico. I. CONDITIONS OF APPROVAL: Planning Division 1. The applicant shall provide a name and phone number for an on-site contact available during the festival hours. 2. Amplified sound shall be limited to 12:00 p.m. to 8:30 p.m. Public Works 3. The applicant shall obtain an Encroachment Permit for sign placement in the County’s right of way and temporary traffic control to manage vehicles entering and exiting the site during the festival. To secure a permit application, please contact the butte County Public Works Department at (530) 538-7681. 4. No volunteers shall be allowed to control traffic unless they have been trained in temporary traffic control operations. 5. Applicant shall make the entrance to the event site from Estes Road highly visible and shall place multiple advance warning signs alerting travelers of the “event traffic ahead” or something similar. 6. The owner/operator shall contact California Highway Patrol prior to the event and inform them of the hours of operation for the event. 7. Applicant shall place the fee attendant/parking kiosk away from the county road at a location on the property that allows for vehicles to enter the property and move towards the parking/camping area without the need to stop vehicles near the driveway entrance. 8. All direction by volunteers to attendants/drivers shall take place in a location that would allow vehicles to queue up without spilling onto the county road. Vehicles shall not be stopped near the county road/driveway intersection. A vehicle shall be able to leave the county road and enter the property without needing to stop and receive direction from a volunteer. 9. Parking is prohibited along Estes Road. “No Parking” signage shall be identified and installed to the satisfaction of the Butte County Department of Public Works under an Encroachment Permit issued by Public Works. Public Health, Environmental Health Division 10. Applicant shall satisfy all Environmental Health Requirements for Community Event Organizer and Vendor permits. Applicant is encouraged to consult with Environmental Health Consumer Protection staff as early in the event planning process as possible to ensure compliance with permit requirements. Applications must be submitted at least two MISC23-0003 – Wildflower Open Classroom Page 2 of 3 February 28, 2023 - Department of Development Services Conditions of Approval weeks prior to your event to ensure adequate time to contact and permit food vendors. Any vendors who have not been contacted/permitted may not operate at your event. Please work with Environmental Health Specialist Jenifer Kovacs (phone (530) 552- 3864; email jkovacs@buttecounty.net) to ensure that your vendors are properly permitted. 11. Applicant shall provide documentation of the proposed source of potable water, including bacteriological and nitrate test results and verification of availability of adequate quantity of potable water if an onsite well is to be used. Provide information regarding handling of potable water, i.e. will portable containers be used for transportation of water, how containers will be cleaned and sanitized, etc. Inspection of water system may be required to verify source protection and adequacy of backflow prevention devices, if needed. You will need to supply this division with a clean bacteriological sample taken from one of the hose-bibs drawing from that well. Please reference this link to our website, which will take you to our informational page on water well sampling procedures, http://www.buttecounty.net/ph/EnvironmentalHealth/DrinkingWater/WaterSampling.aspx. Additionally, you will need to outline your protocol for water distribution (i.e. how will water get from the hose-bib to the consumer) and any method of sanitizing distribution containers. 12. Applicant shall provide details regarding proposed management of solid waste, i.e. will a permitted solid waste hauler provide and remove dumpsters? Which vendor, how many dumpsters, etc. You will need to provide us with contact information for the waste hauler you contract with. Your site map should show the location of waste/recycling receptacles. 13. Applicant shall provide information regarding portable toilet facilities and related hand washing stations. Applicant shall provide information regarding the number of portable toilet facilities and related hand washing stations. You will need to provide us with contact information for the portable toilet supplier you contract with. Your site map should show the location of all portable toilets and hand-washing stations. Two portable toilets up to first 100 people is suggested with one portable toilet for each additional 100 individuals after that. 14. Applicant shall provide information regarding proposed handling of wastewater generated from temporary food facilities and other activities to the satisfaction of the Environmental Health Division. Please outline how food vendors will dispose of any waste and/or wastewater generated from food preparation. 15. Applicant shall provide a site map that includes all event facilities, location of food vendors, the location of all restrooms and portable toilet facilities, all hand washing stations, and all solid waste receptacles and dumpsters. Applicant may be required by other divisions to provide further information on site map. Please provide an updated site map showing these items. Butte County Fire Department/ CAL Fire 16. Remove all standing flammable vegetation in vehicle parking/access areas. Grass must be mowed to a length of 3” or less. 17. Campfires, smoking, and open flames are prohibited. 18. Tents in excess of 400 square feet or canopies (open on all sides) exceeding 700 square feet must be State Fire Marshal approved and installed in accordance with the California Fire Code. MISC23-0003 – Wildflower Open Classroom Page 3 of 3 February 28, 2023 - Department of Development Services Conditions of Approval Butte County Air Quality Management District 19. Adequate dust control, in compliance with District Rule 200 – Nuisance and Rule 205 – Fugitive Dust, shall be provided. Butte County Air Quality Management district rules may be viewed at https://ww2.arb.ca.gov/current-air-district-rules. Risk Management 20. Hold Harmless. To the fullest extent permitted by law, Festival Operator shall hold harmless, defend at its own expense, and indemnity County of Butte, its officers, employees, agents and volunteers, against any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, arising from all acts or omissions to act by Festival Operator or its officers, agents, or employees in rendering services under this contract, excluding, however, such liability, claims, losses, damages or expenses arising from County of Butte’s sole negligence or willful acts. 21. Insurance. Festival Operator agrees to have and maintain the insurance policies set forth in the Attachment entitled “INSURANCE REQUIREMENTS FOR OUTDOOR FESTIVALS”, which is attached hereto and incorporated therein. All policies, endorsements and certificates shall be subject to approval of the County as to form and content. These requirements are subject to amendment or waiver only if so approved by the County. A lapse in any required insurance during this Permit shall be a breach of the provisions of this Permit, which could result in immediate revocation of the Permit. Revocation of License 22. The Butte County Board of Supervisors or its designee shall have the right to revoke any license issued pursuant to Chapter 12, Article III, Section 12-31 of the Butte County Code. The Sheriff of Butte County may suspend operation and close any outdoor festival prior to the expiration of the license granted under the provisions of this article in the event of the occurrence of a riot, major disorder or serious breach of the peace when in his opinion it becomes necessary to prevent injury to person or persons and/or damage to property.