HomeMy WebLinkAboutA041123C A L I F O R N I A
ANDY PICKETT
CHIEF ADMINISTRATIVE OFFICER &
CLERK OF THE BOARD
1. CALL TO ORDER
BUTTE COUNTY
BOARD OF SUPERVISORS
REGULAR MEETING AGENDA
APRIL 11, 2023
9:00 Ann
MEETING LOCATION
BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE, SUITE 205
OROVILLE, CALIFORNIA 95965-3380
Pledge of Allegiance
Observation of a Moment of Silence
Rules of Decorum
MEMBERS OF THE BOARD
BILL CONNELLY, DISTRICT 1
PETER DURFEE, DISTRICT 2
TAM RITTER, DISTRICT
TOD KIMMELSHUE, DISTRICT
DOUG TEETER, DISTRICT 5
BRAD STEPHENS, COUNTY COUNSEL
The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public
engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and
respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous,
or profane remarks to any member of the Board, staff, or the general public. The Board of Supervisors will
not tolerate loud, threatening, personal, or abusive language, or disorderly conduct, which disrupts,
disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum
will result in the meeting being recessed.
2A. CORRECTIONS AND/OR CHANGES TO THE AGENDA
2B. ANNOUNCEMENT(S) OF RECUSAL
3. CONSENT AGENDA
A. Supervisor Comments on Consent Agenda Items
B. Adopt Consent Agenda
3.01 Resolution Recognizing Sherri Lee Upon Her Retirement from the Assessor's Office - The
Assessor's Office recommends that the Board of Supervisors adopt a resolution recognizing the
retirement of Sherri Lee on November 30, 2022, after serving in the department for thirty-six
years and ten months — action requested — ADOPTTHE RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN. (Assessor)
Page 1
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
3.02 Contract with Megabyte Systems, Inc. for Tax Cycle Software -The Assessor's Office is taking this
item to the Board of Supervisors on behalf of the Assessor's Office, the Auditor's Office, and the
Treasurer -Tax Collector's Office. Since 1988, Megabyte Systems, Inc. has provided the software
package for the tax cycle departments in Butte County. These departments request the Board
approve the annual renewal of the Property Tax System Maintenance/Support contract with
Megabyte Systems, Inc. for a total of $274,292.24 with a term beginning July 1, 2023 and
terminating June 30, 2024. The Maintenance and Database Support total is $255,711, which is
split between the Assessor's Office ($97,170), the Auditor's Office ($81,827), and the Tax
Collector's Office ($76,713). The Tax Collector is responsible for an additional $9,918 for Web
Services and a one-time fee of $5,000 for the Tax Sale Module, and the Assessor's Office is
responsible for an additional $3,662 for Online Business Property Filing Version 2.0 Maintenance
Support. The contract also includes rates for any extra services requested outside of the scope of
work—action requested —ADOPTTHE CONTRACTAND AUTHORIZE THE CHAIRTO SIGN. (Assessor)
3.03 Letter Opposing Assembly Bill (AB) 338 (Aguiar-Curry) - Assembly Member Aguiar-Curry
introduced AB 338 seeking to expand the definition of "public works" to include fuel reduction
work paid for in whole or in part out of public funds performed as part of a fire mitigation project,
including, but not limited to, residential chipping, rural road fuel breaks, fire breaks, and
vegetation management. Implementation of AB 338 would increase the cost for fuel reduction
projects and reduce the acreage that could be treated to mitigate wildfire risk. This bill is opposed
by the Rural County Representatives of California. Governor Newsom vetoed a similar bill last year
stating that it would introduce delays to critical fire mitigation projects necessary to protect
vulnerable communities — action requested — APPROVE LETTER OF OPPOSITION. (County
Administration)
3.04 Letter of Surmort for the Vallev Contractors Workforce Foundation's (VCWF) Hands on Tools
Mobile Construction Training Grant Application to the U.S. Economic Development
Administration (EDA) - On March 2, 2023, the Valley Contractors Workforce Foundation
submitted a letter to the Board of Supervisors requesting a contribution of $150,000 toward their
Hands on Tools Mobile Construction Training (MCT) program. At the March 14, 2023 regular
meeting of the Board of Supervisors, the VCWF Executive Director made the same request during
public comment. The Board directed staff to meet with VCWF to identify ways to fund the
program, including state and federal grant funding. Staff conducted a meeting with VCWF and
recommends the Board sign a letter of support endorsing the MCT application for funding for the
fiscal year 2023 Public Works and Economic Adjustment Assistance Notice of Funding Opportunity
issued by the EDA. The EDA funding request is for $400,000 which, with a 20% local grant match,
will fund 80% of the operating costs for the MCT, including staff salaries, liability insurance, and
other ongoing expenses — action requested — AUTHORIZE CHAIR TO SIGN LETTER OF SUPPORT.
(County Administration)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — APRIL 11, 2023
3.05 Ratification of Letter Opposing Assembly Bill (AB) 1168 (Bennett) Emergency Medical Services
(EMS): Prehospital EMS - The stated intent of AB 1168 is to clarify the authority of a city or fire
district under Health and Safety Code section 1797.201 when contracted with the local Emergency
Medical Services Agency (LEMSA). AB 1168 makes substantial changes to California's EMS System
and the Prehospital Emergency Medical Care Personnel Act that would have significant impacts
on established County -wide EMS systems and risks the equitable provision of emergency medical
care across an established operating area. The due date for letters of opposition was April 7, 2023,
therefore a letter was sent by Chairman Kimmelshue on April 6, 2023 — action requested — RATIFY
LETTER OF SUPPORT. (County Administration)
3.06 Resolution Terminating Local Disaster Proclamation for 2023 Winter Snow Storms - Andy Pickett,
the Chief Administrative Officer, proclaimed a local emergency on March 2, 2023 due to the
extreme winter storms. A series of back-to-back low pressure systems struck the County of Butte
beginning February 22, 2023, bringing high winds, substantial precipitation, record breaking low
level snow fall and widespread power outages. In accordance with the California Emergency
Services Act Section 8630(b) (California ESA) the Board of Supervisors ratified the proclamation
on March 9, 2023. In accordance with the California ESA the local governing body shall proclaim
the termination of the local emergency at the earliest possible date that conditions warrant. The
County Office of Emergency Management (OEM), in consultation with the Department of Public
Works and the Butte County Sheriff's Office has determined the conditions of extreme peril are
now within the control of the normal protective services, personnel, equipment and facilities of
the County of Butte. As such, it is the recommendation of OEM that the Board adopt the
resolution terminating the emergency and authorize the Chair to sign — action requested —ADOPT
RESOLUTION AND AUTHORIZE CHAIR TO SIGN. (County Administration)
3.07 Resolution Designating Butte County Officials Participation in the Butte County Collaborative
Group (BCCG) - At the January 24, 2023 Board of Supervisors meeting, the Fire Safe Council and
Butte County Resource Conservation District presented on the mission and purpose of
establishing the BCCG to address forest health issues, develop sustainable management strategies
and resource opportunities. The BCCG adopts the principles and strategies detailed in the WUI
Pre- and Post -Fire Action Plan (2021), the Butte Forested Watersheds Plan (2022), the Community
Wildfire Protection Plan, the Butte County General Plan, and the Local Hazard Mitigation Plan.
The BCCG goals are to design, communicate, align, and implement projects to promote healthy,
ecologically productive, and fire -resilient watersheds and communities in a manner that improves
social, environmental, and economic conditions in Butte County. The Board directed staff to work
with the Fire Safe Council and Butte County Resource Conservation District to develop an MOU
or other mechanism for the County to participate as members of the BCCG. Staff recommend that
the Board approve the resolution — action requested — APPROVE THE RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (County Administration)
3.08 Approval of the Board of Supervisors Regular Meeting Minutes - Submitted for approval are the
October 11, 2022 Board of Supervisors Regular Meeting Minutes — action requested — APPROVE
THE OCTOBER 11, 2022 BOARD OF SUPERVISORS REGULAR MEETING MINUTES AND AUTHORIZE
THE CHAIR TO SIGN. (County Administration)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — APRIL 11, 2023
3.09 Annual Report Regarding Compliance with Continuing Disclosure Requirements for Debt Issuance
- The County is required to meet continuing disclosure requirements for long term financings.
Annually a report on the status of compliance with these disclosure requirements is provided to
the Board. The County's long term financings include Bonds Payable, Certificates of Participation,
and Capital Leases for buildings and equipment. Each long term financing includes one or more
of the following continuing disclosure requirements: 1) timely delivery of the County's Annual
Budget, 2) timely delivery of the County's Annual Comprehensive Financial Report (ACFR), 3)
timely delivery of the County's Annual Single Audit Report (SAR), and when applicable, 4) timely
Notification of Events that could have an impact on long term financings (material events and/or
voluntary events). Additionally, the County has a Bond Payable financing that requires timely
posting of the Budget, ACFR, and Notification of Events with the Municipal Securities Rulemaking
Board (MSRB) via the Electronic Municipal Markets Access (EMMA) website. The Trustee for the
Bond Payable financing acts as the Dissemination Agent and completes the EMMA postings. The
County has complied with all of the continuing disclosure requirements since the last report to
the Board in April 2022 with the following exceptions. First, the ACFR for the year ended June 30,
2022 was not delivered timely to some lenders. Second, the ACFR was not posted timely with the
MSRB. Both defaults resulted from the County's January 1, 2022 software conversion to Workday.
The mid -year conversion resulted in the need for extra time because consolidation of records
from two different accounting software systems was required. Bond Counsel advised this is not
uncommon, and recommended contacting lenders to inform them of the delay and to make
alternative arrangements. Bond Counsel also assisted with preparation of Notice of Failure to
Provide Audited Financial Statements. This notice was provided to the Bond Financing Trustee
for posting to EMMA by the ACFR due date. Upon issuance, the ACFR was provided to the Trustee
and posted to EMMA. Lenders accepted notification of the delay and there were no penalties —
action requested —ACCEPT FOR INFORMATION. (County Administration)
3.10 Contract with Cashel C. White for Legal Services - County Counsel contracts with one full-time and
one half-time attorney for the provision of specialized legal services provided to the Department
of Employment and Social Services, Children's Services Division. Contract attorneys provide legal
representation and consultation on matters such as juvenile dependency, guardianship issues,
and termination of parental rights. Angela M. Hooper, the previous half-time attorney terminated
her contract. County Counsel recommends entering into a contract with Cashel C. White for half-
time legal services for Children's Services Division matters. The term of the contract is April 11,
2023 through April 10, 2026, with a monthly compensation of $6,000. For additional
representation on appeals and writs, Ms. White will be compensated at a rate of $100 per hour,
up to $1,000 per appeal and an additional $750 for appearances and oral argument as needed —
action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (County Counsel)
3.11 Resolution Recognizing National Crime Victims' Rights Week in Butte County - Board approval is
requested for a resolution which recognizes April 23-29, 2023 as National Crime Victims' Rights
Week in Butte County. National Crime Victims' Rights Week provides an opportunity to recognize
the County's commitment to victim services and to assisting survivors with relevant services that
support justice and healing of all victims of crime — action requested — ADOPT RESOLUTION AND
AUTHORIZE THE CHAIR TO SIGN. (District Attorney)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
3.12 Letter of Support for State Funding for Emergency Services and Disaster Response to Fund County
Human Services Agencies - Over the past five years, the State has experienced an unprecedented
number of emergencies and disasters, including but not limited to record-breaking wildfires, the
pandemic, and devastating statewide flooding and winds. Funding for disaster -related work
outside of regular work activities overwhelmingly comes from existing County department
budgets and takes significant time to be reimbursed, if it is reimbursed at all. This has resulted in
significant strain on County human services budgets during recent disasters, which in turn further
reduces counties' capacity to respond to new emergencies. Additionally, there is an adverse
impact to the operations of ongoing, day-to-day program activities for vulnerable populations
through the State's social service programs. The roles and responsibilities of County human
services departments have expanded significantly beyond just the provision of mass care and
shelter services. In addition to mass care and shelter, Counties take on coordination of resources
throughout their jurisdiction, disaster notifications and outreach, assisting program recipients
with disaster assistance applications, transportation of program clients, and providing services to
persons considered to be part of the access and functional needs (AFN) population who are in
need of targeted and/or specialized services. Additionally, County human services departments
often are providing services well after the initial disaster response, with many providing support
or services for more than 12 months after an event. Most County human services departments
are tasked with post -disaster recovery support and services, and they are typically the lead
departments for this work. The Department of Employment and Social Services recommends an
investment through State General Fund of $140 million to help Counties provide dedicated
staffing and resources for emergency and disaster preparedness, response and recovery. This
effort is supported by the County Welfare Directors Association — action requested — APPROVE
LETTER OF SUPPORT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services)
3.13 Contract with Universal Flooring, Inc. to Replace Carpet and Vinyl Tile in Offices and Meeting
Rooms - Carpet and tile replacement at the Department of Employment and Social Services
locations, 202 Mira Loma Drive and 78 Table Mountain Boulevard, is an improvement project that
will increase safety for clients and Department staff. The project is a continuation of carpet and
vinyl tile replacement in offices and conference rooms located at 202 Mira Loma Drive, and carpet
replacement in conference rooms located at 78 Table Mountain Blvd. The project will improve
floor coverings, freeing high traffic areas from trip hazards, and contribute to overall better air
quality in the buildings by removing existing dust -embedded carpet. The Department published a
formal invitation for bids for the project on February 1, 2023 and three bids were received ranging
in cost from $68,300 to $127,517. The lowest bid of responsive bidders was $68,300. The
Department recommends that the Board of Supervisors approve the plans and specifications
which are available for review at 202 Mira Loma Drive, execute a contract with Universal Flooring,
Inc., and appoint the Department Director as the Officer of the project. The term of contract with
Universal Flooring, Inc. to complete the carpet and tile replacement at 202 Mira Loma Drive and
78 Table Mountain Boulevard is from the Notice To Proceed through May 31, 2023, not -to -exceed
$68,300 — action requested —1) APPROVE THE PLANS AND SPECIFICATIONS AND AUTHORIZE THE
CHAIR TO SIGN; 2) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 3) APPOINT
THE DEPARTMENT DIRECTOR ASTHE OFFICER OFTHE PROJECT. (Employment and Social Services)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
3.14 Contract with Valley Oak Children's Services (VOCS) for the Emergency Child Care Bridge Program
- VOCS is a nonprofit organization that provides time-limited emergency child care to eligible
families and trauma -informed care training and coaching to child care programs participating in
the Bridge Program. The Bridge Program is designed to eliminate child care barriers related to
placement of children in the child welfare system. One of the primary barriers for families seeking
to take in a foster child is the lack of access to child care immediately following the placement of
the child. Under the terms of the agreement, VOCS has the measurable goal of providing access
to emergency child care bridge services to all foster family referrals made by the Department of
Employment and Social Services Children Services Division. Payment is made on an actual cost
basis for allowable activities. During FY 2021-22, the Emergency Child Care Bridge Program
received referrals for 90 children, of which 65 received or are receiving services. The Emergency
Child Care Bridge Program has received 50 referrals for FY 2022-23 and 41 of those children have
received or are receiving services. VOCS held 20 cross trainings during FY 2021-22, on topics such
as Learning Circles Coaching, Transition Tips and Tricks, Challenging Behaviors and Teachable
Moments, Trauma Informed Care, Building Trauma Sensitive Environments, Relationships &
Interactions & Guidance, and Your Journey Together. There was a combined total of 157
attendees. VOCS held nine cross trainings during FY 2022-23 with a total of 52 attendees. The
Department recommends entering into a contract with VOCS to provide Emergency Child Care
Bridge Program Services to families in the child welfare system. The term of the contract is July 1,
2023 through June 30, 2024, not -to -exceed $383,972 — action requested — APPROVE CONTRACT
AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services)
3.15 Budget Adjustment, Capital Asset Authority and Resolution for a CAL FIRE California Climate
Investments Direct Award Fire Prevention Grant Application —The CAL FIRE California Greenhouse
Gas Reduction Grant provides funding for fire prevention projects and activities that support
forest health. It focuses on mitigating climate change, protecting communities from the risk of
fires, strengthening rural economies, and improving California's water and air. The Diminishing
Overgrown Zones for Emission Reduction (DOZER) Project is recommended for submission. The
DOZER project cost of $900,000 includes the acquisition of a bulldozer, as well as 18 months of
bulldozer maintenance and indirect expenses, which will be retained by the Butte County Fire
Department at the conclusion of the grant. Adding this asset to the existing Fire Department fleet
will enable large-scale clearing of hazardous vegetation projects in Concow, Forbestown, and Kelly
Ridge over the 18 month grant period and throughout the County thereafter. The grant does not
require a local match — action requested — 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN; 2) APPROVE CAPITAL ASSET PURCHASE; AND 3) APPROVE BUDGET ADJUSTMENT (4/5TH
VOTE REQUIRED). (Fire)
3.16 Contract Amendment with Library Systems and Services (LS&S) for Collection Management
Software - The County Library contracts with LS&S for the use of Library IQ, a software tool that
assists in the planning and management of library collections. The software uses analytics to
optimize collection quality and alignment with community needs. LS&S also processes library
collections materials to be shelf ready for patrons. The current contract expired March 18, 2023.
The County Library worked with the Department of General Services on a sole source contract
amendment to extend the contract with LS&S. The Department recommends amending the
contract to extend the term by two years, through March 18, 2025, and increase the maximum
payable amount by $237,990 not -to -exceed $444,975 — action requested — APPROVE CONTRACT
AMENDMENT AN AUTHORIZE THE CHAIR TO SIGN. (Library)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
3.17 Contract Amendment with ByWater Solutions for Library Support Services - The County Library
contracts with ByWater Solutions for library support services, in the form of technical support and
development of software, in an Integrated Library System (ILS). The software is used for
circulation, acquisitions and cataloging data. It is used by patrons for checking out books,
searching for materials, and paying fines, and by employees for managing data, writing reports,
and inventorying the collections of the library. The original contract with ByWater Solutions was
for the amount of $104,000. The contract term was extended in October 2018 for five years for
the total payable amount of $84,668, not -to -exceed $189,168. The Department recommends
amending the contract with ByWater Solutions for these library support services. The amendment
extends the term of the contract by one year, through March 31, 2024, and increases the
maximum payable amount by $17,942 not -to -exceed $207,110. All other terms remain the same
— action requested — APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Library)
3.18 Authorize Consent for Extra -Territorial Acauisition by the Citv of Chico (City) for the Pomona
Avenue Bridge Replacement Project - The City is working with the California Department of
Transportation to replace the Pomona Avenue Bridge over Little Chico Creek. The bridge is
structurally deficient and has reached a critical point where the foundations are exposed. The City
plans to replace the existing structure with a new bridge along the exact alignment to address the
concern. Pomona Avenue runs along the City's southern boundary, with properties south and
west of the bridge outside the city limits. To accommodate construction, the City requests consent
from the County to execute an extra -territorial partial property acquisition outside the City
boundary and within the City's Sphere of Influence. Government Code section 37351 provides for
extra -territorial acquisitions by cities for proper municipal services. The impacted parcel within
the County's jurisdiction is located at 910 Pomona Avenue (APN 004-530-066) and will require the
acquisition of approximately 484 square feet of land for a Temporary Construction Easement.
There is no cost to the County as the City has received federal Highway Bridge Program Funds for
the acquisition and construction of the Pomona Avenue Bridge Replacement Project — action
requested - AUTHORIZE CONSENT FOR EXTRA -TERRITORIAL ACQUISITION BY THE CITY OF CHICO
FOR THE POMONA AVENUE BRIDGE REPLACEMENT PROJECT. (Public Works)
3.19 Budget Adjustment for Jail Fence Project - The fence surrounding the Jail inclement weather yard
needs to be replaced. The total cost of the project is $60,000. The project will be paid for in part
by existing appropriations for major maintenance and in part by the Sheriff's Office. The Sheriff's
Office recommends approving a budget adjustment to increase appropriations of Inmate Welfare
Funds by $20,000 to pay the difference for replacing the fence — action requested — APPROVE
BUDGET ADJUSTMENT (4/5 VOTE REQUIRED). (Sheriff)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
3.20 Contract Amendment with United States Marshals Service (USMS) for Federal Inmate Housing -
The Sheriff's Office contracted with the USMS from 2009 to 2012 to house federal inmates in the
Butte County Jail for a fee. Recently, the USMS made a request for Butte County to again house
federal inmates in the Jail. The contract, which is mutually beneficial by providing operational
efficiencies backed by additional resources, is anticipated to continue for the foreseeable
future.ln November 2022, USMS amended the agreement to provide a temporary increase to the
daily bed rate to be used during rate negotiations. The Sheriff has completed negotiations and
USMS has agreed to increase the daily bed rate. The Department recommends amending the
contract with the US Marshals Service for Federal Inmate Housing. The amendment increases the
daily bed rate to $130 per inmate and the transportation rate to $61 per hour. The total
anticipated revenue for Fiscal Year 2022-23 is $740,286—action requested—APPROVE CONTRACT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Sheriff)
3.21 ADDroval of the Butte Water District Revised By -Laws -The Butte Water District Board of Directors
approved revised by-laws by unanimous vote On March 9, 2023. The revised by-laws are proposed
for the Board of Supervisors consideration — action requested — APPROVE THE REVISED BUTTE
WATER DISTRICT BY-LAWS. (Other— Butte Water District)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA — APRIL 11, 2023
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
(List available at www.buttecounty.net/clerkoftheboard/appoinmentslist)
A. Appointments to Listed Vacancies
B. Board Member/ Committee Reports and Board Member Comments
(Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Board of Supervisors Public Comment - Comments to the Board on issues and items not listed on
the agenda. Pursuant to California State law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda. Please note that Public Comment is in two separate
sections. One, as the first regular item on the agenda, which will last a maximum of 15 minutes,
with another to follow as the last item on the regular agenda with no time limits.
4.03 Contract Amendment with Valley Oak Children's Services (VOCS) for CalWORKs Stage One Child
Care Management - VOCS is a private nonprofit organization that provides Stage One Child Care
Management Services to CalWORKs Welfare -To -Work (WTW) participants engaged in, preparing
for, or participating in employment in the pursuit of self-sufficiency. There are three stages of
child care funding. Counties receive Stage One funding and the State of California provides
funding directly to VOCS for CalWORKs Stages Two and Three child care. This sets up secure
pricing for all levels of CalWORKs child care services. In order to participate in an approved WTW
activity for Stage One, participants often need supportive services to assist them in meeting their
child care needs. The Department of Employment and Social Services contracts with VOCS to
provide child care management services. Program participation has increased steadily over the
years and VOCS is currently serving an average of 323 children. The Department recommends
amending the contract with VOCS for CalWORKs Stage One Child Care Management Services. The
amendment increases the maximum payable amount by $3,409,850, not -to -exceed $9,184,850
and clarifies claiming procedures. The original contract was approved by the Board of Supervisors
on May 10, 2022. All other terms remain the same — action requested — APPROVE CONTRACT
AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social Services)
4.04 Contract with Global Office Inc. of Chico for County -Wide Multi -Function Device Lease with
Service, Maintenance of County Owned/Rented Desktop Printers/Scanners - In January 2023, the
Department of General Services published a Request for Proposals for a five year contract for
multi -function device lease, service and maintenance of County owned/rented desktop
printers/scanners. Three companies responded with proposals, Global Office Inc., of Chico, UBEO
Business Services of Chico, Smile Business Products Inc. of Sacramento. Global Office Inc. was the
most responsive proposal. The Department recommends entering into a contract with Global
Office Inc. for the leasing of multi -function devices with service and maintenance, service and
maintenance of county owned or rented desktop printers and scanners, and as -needed short term
multi -function device rental. The contract will provide for the replacement of approximately 270
copiers, scanners, and multi -function devices located in approximately 70 locations throughout
County buildings. The term of the contract is April 11, 2023 through June 30, 2028, not -to -exceed
$3,919,749 — action requested — APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN.
(General Services)
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
4.05 Successor Resolution Regarding the Benefits of the Butte County Board of Supervisors Members
- In order to continue to remain legally compliant with the health care affordability requirements
set forth in the Affordable Care Act (ACA), Human Resources in consultation with County
Administration is recommending an increase to the monthly contribution for health insurance as
well as an increase to the cashback amounts for the Board of Supervisors. The monthly
contribution for health insurance would increase by the following amounts: 1. Employee Only -
$57.49 (from $462.78 to $520.28); 2. Employee Plus 1-$114.46 (from $921.30 to $1,035.76); 3.
Family -$150.00 (from $1,207.41 to $1,357.42). The monthly amount for cashback would increase
by $100 to either $503.34 or $300 per month depending on hire date of each Board Member.
These modifications are consistent with what all other employee groups received in their current
MOU and/or Resolutions — action requested — ADOPT RESOLUTION AND AUTHORIZE THE CHAIR
TO SIGN. (Human Resources)
4.06 Capital Asset Authority and Enterprise Agreements (EA) with Crayon for Microsoft Software -The
County uses Microsoft software and services that employees use on a daily basis. These software
and services are usually purchased at a discount by using an existing approved EA. The current EA
is managed by Riverside County, and expired on March 31, 2023. The Department of Information
Services has negotiated new agreements through a similar process using the California
Department of Technology (CDT) agreement effective April 1, 2023. The County has a 30 -day
grace period to complete the renewal of the contract without losing services. The EAs with
Microsoft are non-financial agreements for server and cloud enrollment, and software
subscriptions and licensing. The EA typically does not require Board of Supervisors approval,
because the County previously initiated the bid process for the agreement. The new agreements
with Crayon were a product of the CDT initiating the bid process. Since the bid process was not
handled by the County, the agreements require Board approval. These agreements provide the
highest level of discount possible for the Microsoft services the County uses. In the new EA, the
Department has worked to minimize costs by assessing and contracting at the lowest need level
for products and services, number of users, and moving users who do not use the full scope of
Microsoft products to the lowest acceptable service level. The term of the agreements are three
years, through March 31, 2026. The Department recommends the Board approve capital asset
authority and enterprise agreements with Crayon for the purchase of Microsoft software and
services — action requested - 1) APPROVE CAPITAL ASSET AUTHORITY; AND 2) APPROVE
ENTERPRISE AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN. (Information Systems)
4.07 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer
4.08 Board of Supervisors Public Comment (Continuation as Needed) - Comments to the Board on
issues and items not listed on the agenda. Please note that pursuant to California State law, the
Board of Supervisors is prohibited from taking action on any item not listed on the agenda.
4.09 Items Removed from the Consent Agenda for Board Consideration and Action
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BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
5. PUBLIC HEARINGS AND TIMED ITEMS
5.01 11:00AM — Timed Item — Itemized Cost and Penalties Related to Nuisance Abatement to Record
a Lien and Impose a Special Assessment
A. Code Enforcement Case Number FHCE21-00039 at 0 Long Bar Road, Oroville, California; APN 033-
096-002 - On February 22, 2022, a Hearing Officer declared a public nuisance existed on the
property listed under Butte County Code Chapter 38A- Property Maintenance and Abatement of
Nuisances. This hearing has been scheduled to authorize the Board of Supervisors to record a lien
and special assessment to recover the County's costs for Code Enforcement Case Number
FHCE21-00039 at 0 Long Bar Road, Oroville, California (APN 033-096-002) in the amount of
$18,598.14 — action requested - APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $18,598.14. (Development Services)
B. Code Enforcement Case Number FHCE21-00240 at 242 Hillcrest Avenue, Oroville, California; APN
069-390-054 - On September 30, 2022, a Hearing Officer declared a public nuisance existed on
the property listed under Butte County Code Chapter 38A -Property Maintenance and Abatement
of Nuisances. This hearing has been scheduled to authorize the Board of Supervisors to record a
lien and special assessment to recover the County's costs for Code Enforcement Case Number
FHCE21-00240 at 242 Hillcrest Avenue, Oroville, California (APN 069-390-054) in the amount of
$6,444.84 — action requested - APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $6,444.84. (Development Services)
C. Code Enforcement Case Number FHCE21-00202 at 7 Blue Oak Court Oroville, California; APN 069-
070-024 - On January 7, 2022, a Hearing Officer declared a public nuisance existed on the property
listed under Butte County Code Chapter 38A - Property Maintenance and Abatement of
Nuisances. This hearing has been scheduled to authorize the Board of Supervisors to record a lien
and special assessment to recover the County's costs for Code Enforcement Case Number
FHCE21-00202 at 7 Blue Oak Court Oroville, California (APN 069-070-024) in the amount of
$13,629.05 — action requested - APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $13,629.05. (Development Services)
D. Code Enforcement Case Number FHCE21-00007 at 0 Oakvale Court, Oroville, California; APN 079-
310-032 - On February 15, 2022, a Hearing Officer declared a public nuisance existed on the
property listed under Butte County Code Chapter 38A— Property Maintenance and Abatement of
Nuisances. This hearing has been scheduled to authorize the Board of Supervisors to record a lien
and special assessment to recover the County's costs for Code Enforcement Case Number
FHCE21-00007 at 0 Oakvale Court, Oroville, California (APN 079-310-032) in the amount of
$24,203.96— action requested -APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $24,203.96. (Development Services)
Page 11
BUTTE COUNTY BOARD OF SUPERVISORS AGENDA - APRIL 11, 2023
6. BOARD OF SUPERVISORS CLOSED SESSION
6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
A. Agricultural Commissioner
B. Behavioral Health Director
C. Chief Administrative Officer
D. Chief Probation Officer
E. Child Support Services Director
F. County Counsel
G. Development Services Director
H. Employment and Social Services Director
I. General Services
J. Human Resources Director
K. Information Systems Director
L. Library Director
M. Public Health Director
N. Public Works Director
O. Water and Resources Conservation Director
6.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Jack Hughes, Sheri Waters, and Casey Hatcher
Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers'
Unit; Butte County Management Employees Association; Butte
County Probation Peace Officers Association; Butte County
Probation Peace Officers Association - Management Unit;
Butte County Professional Employees' Association; Butte
County Deputy Sheriff's Association - General Unit; Butte
County Deputy Sheriff's Association -
Management/Supervisory Unit; Butte County Correctional
Officers Association - General Unit; Butte County Correctional
Officers Association - Supervisory Unit; UPEC Local 792 - Skilled
Trades Unit; Butte County Deputy District Attorneys
Association - Attorney Unit; Confidential Unit; Non -
Represented Unit; Board of Supervisors Executive Assistants
6.03 Actual litigation Dursuant to Gov. Code Sec. 54956.9(d)(1) - two cases:
A. California Department of Water Resources v. All Persons Interested in the Matter,
Sacramento County Superior Court, Case No. 34-2018-00246183.
B. Meyer, Neil et al vs Butte County Board of Supervisors, Butte County Superior Court, Case
No. 23CV00477.
C. Forest Service Employees for Environmental Ethics v. United States Forest Service, United
States District Court for the District of Montana, Case No. CV 22 -168 -M -DLC.
6.04 Closed Session Public Comment
Page 12
Butte County
Information and Procedures Concerning the Agenda and Board of Supervisors Meetings
Department Heads
Meeting Information:
Agricultural
Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the
Commissioner:
Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the
Louie Mendoza
Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events
Assessor*:
so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the
Alyssa Douglass
County Administrative Office or on the Clerk of the Board website page.
Auditor-Controller*:
Agenda Information:
Graciela Gutierrez
The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before
Behavioral Health:
each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the
Scott Kennelly
agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding
ChiefAdministrative
documents that are not a public record within the meaning of the Public Records Act) are available foryour review at the County
Officer:
Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk
Andy Pickett
of the Board website. Copies of supporting materials can be made foryou at a charge to cover costs. The list of communications
included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
Chief Probation Officer:
been received but not included in the agenda supporting material. Copies of all communications received by the Board of
Melissa Romero
Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at
the County Administrative Office upon request.
Child Support Services:
Sean Farrell
Agenda Format and Meeting Order:
Clerk-Recorder /
Registrar of Voters*:
The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Keaton Denlay
1.
Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If you wish to
discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give
County Counsel:
it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to
Brad Stephens
remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
Development Services:
2
Public Comment: This is the area of the agenda where members of the audience may address the Board on any matter not
Paula Daneluk
listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to
District Attorney*:
statements or questions and provide staff direction. Public Comment is limited to 3 minutes, and may be adjusted at the
Mike Ramsey
discretion of the Chair.
3.
Regular Agenda: This is where presentations to the Board and items that require full discussion are heard. Items removed
Employment&Social
from the Consent Agenda are discussed under this section.
Services:
4.
Public Hearing and Timed Items: This is where items that are required by law to be heard as a public hearing are set. This is
Shelby Boston
the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start
Fire Chief:
before the time listed.
5.
Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda
Garrett Sjolund
identifies those items that will be discussed during the Closed Session.
General Services:
Michael Hodson
Public Participation:
Human Resources:
It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the
Sheri Waters
public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the subject
matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board has adopted policy and procedures
Information Systems:
to facilitate the meeting process and conduct. A complete listing of these policies and procedures can be found in the printed
Paul LaValley
booklet agenda, obtained at the County Administrative Office, or viewed at the Clerk of the Board website. The Board of
Library:
Supervisors is also committed to making its proceedings accessible to all residents. Individuals with special needs should call the
Narinder Sufi
Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related
modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations and/or
Public Health:
alternative format documents must be made 48 hours prior to the meeting.
Danette York
Disclosure of Campaign Contributions
Public Works:
Joshua Pack
Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and not able to participate
Sheriff-Coroner*:
in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises,
Kory Honea
discretionary land use permits and other entitlements if the Board member received more than $250 in campaign contributions
from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively
Treasurer-Tax Collector*:
supports or opposes the County's decision on the agenda item since January 1, 2023. Members of the Board of Supervisors who
Troy Kidd
have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to
UCCooperative
a Board member since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding.
Disclosures must include the amount of the campaign contribution and identify the recipient Board member and may be made
Extension Advisor:
either in writing to the Clerk of the Board of Supervisors prior to the subject hearing or by verbal disclosure at the time of the
Luis Espino
hearing.
Water&Resource
Conservation:
For further information contact the:
Kami Loeser
Clerk of the Board of Supervisors
County Administration Office
*Elected Official
25 County Center Drive, Suite 200, Oroville, CA 95965
530.552.3300
Page 13
Board of Supervisors Agenda — Commonly Used Acronyms:
AB– Assembly Bill
EIR – Environmental Impact Report
AQMA–Air Quality Management Act
ECIC – Emergency Operations Center
ARPA– American Rescue Plan Act
EPA – Environmental Protection Agency
BCAG – Butte County Association of Governments
FEIR – Final Environmental Impact Report
BLUF – Bottom Line Up Front
FEMA – Federal Emergency Management
Agency
BOE –jBoard of Equalization
FY– iscalYear
BCFD Butte County Fire Department
GP –General Plan
BCGP –Butte County General Plan
IMP –Infrastructure Master Plan
BCOE – Butte County Office of Education
JPA – Joint Powers Authority
BCSO – Butte County Sheriff's Office
LAFCO – Local Agency Formation
Commission
BINTF – Butte Interagency Narcotics Task Force
MOU –Memorandum of Understanding
BRCP – Butte Regional Conservation Plan
MUP – Minor Use Permit
CAL FIRE – California Department of Forestry and
Fire
NOC – Notice of Completion
Cal CIES – California Office of Emergency Services
NOP – Notice of Preparation
CalTrans – California Department of Transportation
OEM – Office of Emergency Management
CDBG – Community Development Block Grant
RFP – Request for Proposals
CEQA– California Environmental Quality Act =Fs—B--Senate
Bill
CSA – County Service Area
SBFCA – Sutter Butte Flood Control Agency
DEIR– Draft Environmental Impact Report
SGMA– Sustainable Groundwater
Management Agency
DID –Durham Irrigation District
SHARP – Self -Help Assistance and Referral
Program
DOT– Department of Transportation
ITAC –Technical Advisory Committee
DWR – Department of Water Resources
YTD – Year-to-date
Page 14