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HomeMy WebLinkAbout8.0 RPCA La Porte Rd - O&M Plan (6.21.23) FINAL Operations and Maintenance Plan La Porte Road Solar + BESS RPCA Solar 11, LLC Introduction This Operations and Maintenance Plan (“O&M Plan”) has been prepared by RPCA Solar 11, LLC for the proposed La Porte Rd Solar + BESS Project. The La Porte Rd Solar Project (“Project” or “Facility”) will require minimal regularly planned maintenance and will be operated remotely. The Project Owner will enter into an Operation and Maintenance Contract ("O&M Contract") with an operations and maintenance provider(s) (or “O&M Contractor”), the scope of which shall include essential works and services needed for: (a) the proper operation and maintenance of the Facility; and, (b) general maintenance of the Project grounds, each as further described below. General Provisions The Project will be operated and maintained under the following overarching guidelines: • All scheduled maintenance of the Project, including maintenance of mechanical equipment and facility landscaping such as mowing and vegetation management, will occur during normal business hours (8:00 A.M. and 5:00 P.M. Pacific Time). • Commercially reasonable efforts will be used to ensure minimal limits of disturbance when performing any maintenance work of the mechanical equipment and/or Project Site. • In the event there is any damage to ground cover, vegetation, or vegetative screening due to maintenance activities (other than caused by normal maintenance activities), the affected areas and vegetation will be repaired. Facility / Mechanical Equipment Maintenance Consistent with manufacturer guidelines for recommended maintenance, it is estimated the Project will require roughly six maintenance-related visits per year. One or more of following activities may occur during such visits, depending on time of year and specific equipment / manufacturer guidelines: • System testing and verification of data acquisition systems, at least once per calendar year • Module cleaning once a year, or as determined by Project Owner to promote efficiency of solar collection. • Facility field inspection: visual, electrical and mechanical once per month, or as determined by Project Owner. 6/21/2023 La Porte Road Solar | O&M Plan 2 • Inverter cleaning and servicing to ensure proper operation. Scheduled maintenance and testing as required to maintain manufacturer’s warranties. • Scheduled maintenance and testing required to maintain all manufacturers’ warranties on Facility components. • Data Acquisition System maintenance as needed. Unscheduled Service Visits, Corrective Actions, and Repairs Unscheduled maintenance visits will generally occur only if an emergency situation develops at the Facility or its immediate surroundings that could endanger the functional capacity of the Project and or endanger the general public health, safety, and welfare of the site and its surroundings. Other events such as “major disruptions” to the Facility that might require an unscheduled service visit are those that could degrade electricity generation such as failure of Facility components, vandalism, or fallen trees. As necessary and when deemed appropriate, the O&M Contractor and/or Project Owner will alert the Butte County Fire Protection and/or police departments of emergency situations that arise at the Facility. The O&M Contractor will then dispatch appropriate personnel to the Project Site as soon as possible. In the event of a major disruption to the Facility, the O&M Contractor will schedule a corrective maintenance visit as soon as possible with all reasonable effort to schedule any such maintenance activities between 8:00 A.M and 5:00 P.M. O&M Contract The scope of the O&M Contract will include essential works and services needed for the proper operation and maintenance of the Facility. The scope of work will likely include the following items: • Compliance with the Local, State and Federal Rules, Codes, Regulations and Laws regarding the health and safety of any operation and maintenance works. • Performance of a preventive and corrective maintenance plan. • Control and monitoring of the Facility 24/365, including but not limited to CCTV alarms, system failures, and coordination with the local fire department and law enforcement and the utility service provider. • Maintain and operate all the infrastructure, equipment, and facilities related to the Facility required for the proper operation. • Provide reports to Project Owner (monthly and yearly) of any major unexpected event(s). • Administer and manage supplier's guarantees and warranties. • Manage security protocols for site visits with third party vendors such as insurance representatives, the utility service provider, and governmental agencies / regulators. • Annual performance testing of modules and BESS equipment to ensure peak performance. 6/21/2023 La Porte Road Solar | O&M Plan 3 • Annual IR thermography field test of modules and connections of the electrical panels. The test will be done in the appropriate weather conditions. Preventative and Corrective Maintenance Plan The O&M Contractor shall comply with terms and conditions of the O&M Contract which will include preventive and corrective maintenance to maintain and operate the Facility in the proper way. These actions will likely include: • Inspect, test, and clean equipment, including a periodic cleaning of the modules. • Replace all supplies, and consumables necessary for performance of the O&M Contract according to the Preventive and Corrective Maintenance Program and the manufacturer's user manual(s). • Perform annual field tests and fix any potential failures that arise due to the test. • Provide Project Owner a monthly report that includes the following information at minimum: energy estimate, energy production, percent of availability, weather station information, summary of preventive maintenance services performed, corrective maintenance services performed including spare parts and consumables used. The monthly report will include a detailed description of: o Any material failure covered by any warranties, action plan and expected timeframe to cover the incident; o Any violation of any applicable law, applicable permit or prudent industry practice due to the O&M practices, including environmental laws, rules, or regulations enforced by governmental agencies; o Any adverse events or conditions that may affect normal Facility operation. o Record of all tests and reviews performed to maintain systems in compliance with the manufacturer user manual, including name of company involved and nature of service. • Guaranties and warranties of the manufacturers that arise, including without limitation any claims or remedies against any subcontractors or suppliers; and • Comply with all permits and maintain in effect all permits required for operation and maintenance of the Facility. • Maintenance of access road to ensure safe and reliable access to the site for emergency service vehicles.