HomeMy WebLinkAboutA092623
Page 1
ssssssssssscivicw ANDY PICKETT
CHIEF ADMINISTRATIVE OFFICER &
CLERK OF THE BOARD
1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
Rules of Decorum
The Board of Supervisors welcomes the public to its meetings and encourages and appreciates public
engagement. The Board of Supervisors expects members of the public to act in a courteous, civil, and
respectful manner. Individuals who address the Board shall not make personal, impertinent, slanderous,
or profane remarks to any member of the Board, staff, or the general public. The Board of Supervisors will
not tolerate loud, threatening, personal, or abusive language, or disorderly conduct, which disrupts,
disturbs, or otherwise impedes the orderly conduct of Board meetings. Violation of these rules of decorum
will result in the meeting being recessed.
2A. CORRECTIONS AND/OR CHANGES TO THE AGENDA
2B. ANNOUNCEMENT(S) OF RECUSAL
3. CONSENT AGENDA
A. Supervisor Comments on Consent Agenda Items
B. Adopt Consent Agenda
3.01 Letter of Support for Golden State Connect Authority (GSCA) Broadband Application for Butte
County - On September 28, 2021, the Butte County Board of Supervisors unanimously voted to
join GSCA, a new joint powers authority created by Rural County Representatives of California
(RCRC) for the purpose of expanding broadband access and quality in rural counties. On
November 9, 2021, the Board approved the 2022-2024 Regional Economic Development Strategy
supporting broadband infrastructure investment and deployment, specifically by partnering with
GSCA. On August 24, 2022, Butte County staff submitted an application to the California Public
Utilities Commission (CPUC) for $500,000 in Local Agency Technical Assistance (LATA) funds for
planning work that will facilitate high-speed broadband infrastructure projects. On October 18,
2022, the CPUC notified Butte County that it had been awarded $500,000 in LATA funds. On
November 8, 2022, the Board approved acceptance and implementation of the LATA grant, and
BUTTE COUNTY
BOARD OF SUPERVISORS
REGULAR MEETING AGENDA
SEPTEMBER 26, 2023
9:00 AM
MEETING LOCATION
BOARD OF SUPERVISORS CHAMBERS
25 COUNTY CENTER DRIVE, SUITE 205
OROVILLE, CALIFORNIA 95965-3380
MEMBERS OF THE BOARD
BILL CONNELLY, DISTRICT 1
PETER DURFEE, DISTRICT 2
TAMI RITTER, DISTRICT 3
TOD KIMMELSHUE, DISTRICT 4
DOUG TEETER, DISTRICT 5
BRAD STEPHENS, COUNTY COUNSEL
Page 2
entered into an MOU with the GSCA to administer and manage the program. On August 25, 2023,
a letter supporting an application to the CPUC Federal Funding Account (FFA) submitted by GSCA
on behalf of Butte County to expand broadband investment in the unincorporated area was
signed by the CAO in advance of the application deadline. The application identifying project areas
of underserved/unserved households was developed through the LATA-funded broadband
mapping and planning process administered by GSCA, and will focus on the unincorporated
Oroville area – action requested – RATIFY LETTER. (County Administration)
3.02 Resolution Adopting a Standard of Aid for General Assistance (GA) and Amendments to the GA
Manual - GA is a State-mandated program providing temporary monthly support to indigent
adults who are not supported by their own means, other public funds, or assistance programs.
Butte County currently has approximately 355 eligible clients in the program. GA is a loan
program, and participants are required to pay back support received from the program. All
recipients are required, as a condition of eligibility, to sign a repayment agreement to the County
for all GA payments received based on their ability to pay. Those applying as disabled and unable
to work are required to apply for Supplemental Security Income as a condition of eligibility. Able-
bodied clients are provided job search services designed to help them obtain employment and
reach self-sufficiency. The Department of Employment and Social Services recommends that the
Board of Supervisors adopt a resolution setting the GA rate at $687 per month for a single
individual effective October 1, 2023. This is 3.6% increase to the current GA amount of $663 per
month, and is based on the cost-of-living increase provided to CalWORKs households. The
Department estimates the overall cost increase to be $76,680 through the remainder of FY 2023-
24. The Department has adequate funds available from previous increases in the GA grant to fully
cover the increase in the FY 2023-24 budget. This rate increase is in accordance with State laws
that link any adjustment made in the CalWORKs program to a corresponding increase in the GA
program – action requested – ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN.
(Employment and Social Services)
3.03 Resolution Acknowledging Operation Green Light for Veterans - America’s counties have a long
and proud history of serving our nation’s veterans, a legacy that continues to this day as we work
with our federal, State and local partners to ensure that the former service members in our
communities have access to the resources they need to thrive. The National Association of
Counties (NACo) and the National Association of County Veteran Service Officers (NACVSO)
invited the nation's 3,069 counties, parishes, and boroughs to join Operation Green Light to show
support for veterans by lighting our buildings green during the week of November 6, 2023 through
November 12, 2023. This demonstration aims to promote support for our resident veterans,
letting them know they are seen, appreciated, and supported. The Department of Employment
and Social Services recommends the Board of Supervisors adopt a resolution recognizing the week
of November 6, 2023 through November 12, 2023 as Operation Green Light Week – action
requested – ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Employment and Social
Services)
3.04 Lease Agreement with Logic Properties LLC for 3221 Cohasset Road Suites 130 and 140, Chico,
and Budget Adjustment for Tenant Infill for Department of Behavioral Health - The Department
of Behavioral Health administrative division currently occupies nine leased suites in the La Dolce
Piazza business park in Chico. To accommodate current operational needs, the Department
requires additional space and desires to lease two additional, contiguous suites that have recently
become vacant within the business park. The lease terms for Suite 130, at 780 square feet, and
Page 3
Suite 140, at 1,155 square feet, include an initial term commencing on October 1, 2023 and
terminating September 30, 2031 and an option to extend either or both suites for an additional
ten years at rates to be agreed upon at the time. The rent rate is inclusive of all common area
maintenance costs and is $1.80 per square foot for the first two years with an annual increase of
3% beginning in year three. The cumulative cost of the lease over the initial term is $362,070. The
new suites will require tenant improvements to meet the needs of the department with a total
estimated project cost of $61,300. The Departments of General Services and Behavioral Health
recommend entering into a new lease agreement with Logic Properties LLC for 3221 Cohasset
Road Suites 130 and 140, Chico, and approve a budget adjustment of $61,300 from the Behavioral
Health budget to allow General Services to proceed with the tenant improvement project – action
requested – 1) APPROVE LEASE AGREEMENT AND AUTHORIZE THE CHAIR TO SIGN; AND 2)
APPROVE BUDGET ADJUSTMENT. (4/5 VOTE REQUIRED) (General Services)
3.05 Resolution to Amend the Salary Ordinance - The Department of Human Resources recommends
the Board of Supervisors adopt a resolution amending the Salary Ordinance for the following
departments:
EMPLOYMENT AND SOCIAL SERVICES: Add 1 Paralegal position to better suit the current and
future operational needs of the department. This estimated annual cost for the new position is
$90,000 and will be paid for with 2011 realignment funding. No budget adjustment is needed as
salary savings from vacancies for FY 2023-24 will be used. Total allocations to increase by 1.
PUBLIC HEALTH: Convert 1 Program Coordinator (Term 06/30/2026) position to Regular Help. The
proposed change will better suit the current and future needs of the Department and is funded
by Prop 56 State funding. Converting the position from term to regular help will allow the
Department to fill the position using promotional internal recruitment and return at a later date
to delete a vacant position. Total allocations to remain unchanged.
Action requested – ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
3.06 Resolution acknowledging the month of October 2023 as Cybersecurity Awareness Month -
Cybersecurity Awareness Month was launched by the National Cyber Security Alliance and the
United States Department of Homeland Security in October 2004 and has been observed every
October since. Now in its 20th year, Cybersecurity Awareness Month was created as a
collaborative effort between government and industry to ensure every American has the
resources they need to stay safer and more secure online. Cybersecurity Awareness Month aims
to promote cybersecurity awareness, education, and resources that empower individuals and
organizations to make their interconnected world safer and more resilient. The Butte County
Department of Information Systems recommends the Board of Supervisors adopt a resolution
recognizing October 2023 as Cybersecurity Awareness Month in Butte County – action requested
– ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (Information Systems)
3.07 Amendment with eClinicalWorks to add a second database for Enhanced Care Management
Services – The Department of Public Health currently contracts with eClinicalWorks to provide
service and support for the electronic health record and practice management software system.
On June 23, 2009 the Board of Supervisors approved an agreement for eClinicalWorks electronic
health record (EHR) software, the term of the agreement is date of execution until terminated by
either party. The Public Health Clinic has been utilizing this EHR since 2009 to manage the medical
Page 4
practice from initial contact by a patient through billing for services. Since 2009, there have been
20 no cost/low-cost amendments executed by General Services that have occurred for varying
reasons, such as, adding service components and adding/removing providers. The Department
recommends the Board approve an amendment to add a second database to the existing practice
management software system to be utilized with the Enhanced Care Management (ECM)
program. ECM is a new Medi-Cal benefit to provide system navigation and resource referrals to
specific populations identified by the Department of Health Care Services. The Department will
provide ECM services to high-risk clients in the California Children's Services program and children
and youth involved with Child Welfare Services. The additional database will provide staff access
to a population health case management module to manage the ECM services from initial contact
with the client through billing for services. The recommended amendment increases the annual
maximum amount payable by $11,832 for a total of $26,820. All other terms remain the same –
action requested – APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN.
(Public Health)
3.08 Contract with Sentinel Offender Services, LLC. - The Probation Department contracts with Sentinel
Offender Services, LLC for the provision of Electronic Monitoring Services (EMS). This provides
offenders with a highly-structured supervision program in the community as an alternative to
institutionalization. Services provided include 24 hours a day, 7 days a week, 365 days a year,
electronic monitoring and supervision services. This also includes daily activity reports, 24-hour
access to web services, immediate tamper and violation notifications, alcohol monitoring,
equipment, training and materials, and refresher training as needed. The Department of General
Services released a Request for Proposal (SO04262023) in April 2023. Five responses were
received and evaluated. Sentinel Offender Services, LLC was highest overall scoring response. The
Probation Department recommends entering into a contract with Sentinel Offender Services, LLC.
The average number of adult offenders placed on Electronic Monitoring Services is 60 and juvenile
offenders is 10 per month. The term contract is September 30, 2023 through September 29, 2028,
not-to-exceed $666,665 - action requested – APPROVE CONTRACT AND AUTHORIZE THE CHAIR
TO SIGN. (Probation)
3.09 Capital Asset Donation - Vehicle for Donation - The Buzztail Community Service District (CSD) is a
governmental organization located approximately seven miles east of Chico, whose primary
responsibility is to provide road maintenance along five miles of road that provides access to 67
parcels within Butte County. In February 2023, the Buzztail CSD contacted the Department of
Public Works to inquire about the possibility of the Department donating an herbicide spray truck
to Buzztail CSD for weed abatement. In August 2022, the Department was awarded a new
herbicide spray truck through the CalFire Roadside Fuels Reduction grant, and the new spray truck
was deployed in May 2023. The new spray truck replaces an older spray truck, which is now
decommissioned and ready for surplus. The Department recommends the Board of Supervisors
approve the donation of the decommissioned spray truck to the Buzztail CSD for weed abatement.
Government Code Section 25365 allows donating any real or personal property to a special district
by a 4/5 vote by the Board. All applicable public noticing has been completed per the Government
Code Section 25365(c) – action requested – APPROVE DONATION. (4/5 VOTE REQUIRED) (Public
Works)
3.10 Contract with SWCA Environmental Consultants for Environmental Services related to
Community Development Block Grant Disaster Recovery (CDBG-DR) Projects - On May 30, 2023,
the Department released a Request for Qualifications (RFQ) to procure an environmental
Page 5
consultant to aid the Department in meeting the US Housing and Urban Development and
California Housing and Community Development environmental review requirements for road
repair and rehabilitation projects funded through the CDBG-DR program. For CDBG-DR funds to
be released, these projects must meet the standards and conditions set by the National
Environmental Policy Act and the California Environmental Quality Act. The RFQ specifically
sought comprehensive environmental reviews for the following sites: Concow Road, Lakeridge
Circle, Centerville Road, Honey Run Road, four major collector roads in Magalia, and 44 additional
residential streets within the same community. These CDBG-DR-funded projects have an
estimated completion date of March 2026. On June 27, 2023, the Department received four
Statements of Qualifications and evaluated and ranked them based on experience, capacity,
qualifications, and overarching professional credentials. The Department determined SWCA of
Phoenix, Arizona, to be the most qualified firm due to its aptitude in delivering environmental
consulting services that align with the specific guidelines and stipulations required to receive the
CDBG-DR funds. The Department recommends the Board of Supervisors enter into a contract with
SWCA for environmental consultant services relating to CDBG-DR projects. The term of the
contract is from the date of execution through March 31, 2026, not to exceed $217,324 – action
requested – APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
3.11 Revenue Contract with IC Solutions for Inmate/Ward Telephone and Messaging Services - The
Sheriff's Office and Probation Department must provide jail inmates and juvenile hall wards with
local and long distance calling and messaging services. In order to ensure the best service and
rates possible, a Request for Proposal for these services was published in March 2023. Four
responses were received and IC Solutions was chosen as the best system to meet the County's
needs. All services are provided at no cost to the County. Under this contract, wards are not
charged for local or long distance calling services. Inmates are charged for calls using a per minute
rate based on the type of call/message. The calling rates are regulated by the California Public
Utilities Commission. Under this contract, the Sheriff's Office will receive a commission of either
25% or 50% of the per minute rate (depending on the type of call/messaging). Commissions
received from IC Solutions by the Sheriff's Office are deposited into the Inmate Welfare Fund and
used for the benefit of the inmate population. In addition, IC Solutions will be providing the
Sheriff's Office with a technology grant of $50,000 per year for each year of the five-year contract.
The Sheriff's Office intends to use the technology grant funds to help offset the ongoing support
and maintenance costs of a new jail management system. The Department recommends entering
into a revenue contract with IC Solutions for Inmate Telephone and Messaging Services. The term
of the contract begins upon execution and ends after five years, with an anticipated revenue of
approximately $1,500,000 – action requested – APPROVE CONTRACT AND AUTHORIZE THE CHAIR
TO SIGN. (Sheriff)
3.12 Contract with Sentinel Offender Services, LLC for Electronic Monitoring Services
The Sheriff's Office Alternative Custody Supervision program utilizes Electronic Monitoring
Services (EMS) to provide offenders with a highly structured supervision program in the
community as an alternative to institutionalization. In order to ensure the best service and rates
possible, a Request for Proposal was published in April 2023. Five responses were received and
evaluated and Sentinel Offender Services, LLC was chosen as the firm most able to meet the
County's needs. EMS include daily activity reports, 24-hour access to web services, immediate
24/7 tamper notification via live telephone contact with County personnel, alcohol monitoring
and GPS tracking equipment during the contract term, and all necessary training and materials.
The use of EMS will range from approximately 60 to 90 inmates per month. The Department
Page 6
recommends entering into a contract with Sentinel Offender Services, LLC for Electronic
Monitoring Services. The term of the contract is October 1, 2023 through September 30, 2028,
not-to-exceed $480,000 – action requested – APPROVE CONTRACT AND AUTHORIZE THE CHAIR
TO SIGN. (Sheriff)
3.13 Contract Amendment with Ontario Systems, LLC dba Finvi for discount rate and custom work to
upgrade database - The Treasurer-Tax Collector's Office has used Columbia Ultimate Inc. (CUBS)
software since the inception of the Central Collections Division in 2001. On August 25, 2015, the
Board of Supervisors approved a Software Support agreement with Columbia Ultimate, Inc., now
known as Ontario Systems LLC dba Finvi (Finvi). Since then, there have been six amendments
increasing the maximum payable amount or extending the term that dealt with reflecting the
business name change, performing custom work to incorporate new AB177 Facility Codes,
converting the database from a legacy system to a cloud-based system, and general data
migration or service continuance. Shortly after amendment six was executed, Finvi provided a
Statement of Work which reduced the cost of the server migration to $15,500. Prior to beginning
the server migration, Finvi realized they had omitted in the Statement of Work for amendment
six that the database needed to be upgraded from the current version of RPCS 2012 to RPCS 2019
at an additional cost. The Department recommends amending the contract with Finvi for a
discount rate on custom work to convert the CUBS database from a legacy system to a Cloud-
based system and migrate the software to a new server. The Department also recommends
amending the contract with Finvi to provide custom work to upgrade the database from RPCS
2012 to RPCS 2019. The amendment decreases the maximum payable amount by $7,875,
including a revised not-to-exceed amount of $261,970. All other terms remain the same – action
requested – APPROVE AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN. (Treasurer-Tax
Collector)
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees
(List available at www.buttecounty.net/clerkoftheboard/appoinmentslist)
A. Appointments to Listed Vacancies
B. Board Member / Committee Reports and Board Member Comments
(Pursuant to California State law, the Board is prohibited from taking action on any item not listed on the agenda)
4.02 Board of Supervisors Public Comment - Comments to the Board on issues and items not listed on
the agenda. Pursuant to California State law, the Board of Supervisors is prohibited from taking
action on any item not listed on the agenda. Please note that Public Comment is in two separate
sections. One, as the first regular item on the agenda, which will last a maximum of 15 minutes,
with another to follow as the last item on the regular agenda with no time limits.
4.03 Budget Adjustment for the Palermo Clean Water Consolidation Project Using Previously Allocated
American Rescue Plan Act Funds
On October 12, 2021, the Board of Supervisors committed $3 million of one-time American
Rescue Plan Act (ARPA) funding to the Palermo Clean Water Consolidation Project to initiate
connecting 380 parcels in the Palermo community to the South Feather Water and Power
Agency's (SFWPA) existing water system. The project also included connecting Fire Station 72 in
Palermo to the SFWPA water system. In addition to the ARPA funds, the County has secured $2.5
million in federal Environmental Protection Agency State and Tribal Assistance Grants (STAG) and
$525,000 IRWM Proposition 1 Implementation Program funds. In addition, the Department of
Page 7
Water and Resource Conservation has applied to the State Water Resources Control Board's
Drinking Water State Revolving Fund (DWSRF) for $11.4 million; this application is currently being
reviewed and processed. To date, approximately $364,908 of the initial $3 million ARPA funding
has been used to complete 100% design plans and finalize the annexation process with the Local
Agency Formation Commission (LAFCo). Preliminary construction cost estimates for the Project
are $12,440,290. The Project will take multiple years and phases to implement and will need
multiple sources of funding to complete. Given the time it takes to finalize the EPA-STAG and
other grant awards and agreements as well as processing of the DWSRF application for approval,
the Board of Supervisors, at their August 22, 2023 meeting, gave direction to staff to move
forward with utilizing the ARPA funds to initiate construction and associated activities to complete
Phase 1 of the Project. The Department requests a budget adjustment for the remaining
$2,635,091 of ARPA funds for Phase 1 of the Palermo Clean Water Consolidation Project – action
requested – APPROVE BUDGET ADJUSTMENT. (4/5 VOTE REQUIRED) (Department of Water and
Resource Conservation)
4.04 Contract with Walker Creek Transportation LLC for Septage Transfer Station Operations, Hauling
and Disposal Services for the Neal Road Recycling and Waste Facility (NRRWF) In 2017, the Board
of Supervisors entered into a five-year contract for septage transfer operation, hauling, and
disposal. The Board amended the contract to extend the contract term by six months this past
April while the County solicited for these services. On March 28, 2023, the Department of Public
Works released a Request for Proposal for septage transfer station operations and septage waste
export services at the NRRWF. One proposal was received from Walker Creek Transportation, LLC
of Willows, California. The Department recommends the Board enter into a contract with Walker
Creek Transportation, LLC, for septage transfer station operations and septage waste export
services at the NRRWF for a maximum not-to-exceed price of $2.5 million – action requested -
APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Public Works)
4.05 Approve Plans and Specifications and Award Contract to Steelhead Constructors JV for the Ord
Ferry Road across Little Chico Creek Bridge Replacement Project - On August 18, 2014, the County
entered into an agreement with Caltrans to complete the Ord Ferry Road across the Little Chico
Creek Bridge Replacement Project, Federal Project BRLS-5912(103). This work will generally
replace a relatively narrow existing bridge structure with a new bridge along the section of Ord
Ferry Road that crosses Little Chico Creek. The site is located approximately 3.5 miles west of the
town of Dayton. The proposed new bridge will follow the existing alignment and be 640 feet long
by 43 feet wide. Traffic shall be maintained by staging construction on the existing alignment,
thus requiring alternating lane closures of a portion of Ord Ferry Road for two construction
seasons. Signalized traffic controls will maintain a single traffic lane through the project site. On
February 14, 2023, the Board of Supervisors authorized the Department of Public Works to
advertise and solicit bids for the construction of projects included in the Public Works
Infrastructure Master Plan (IMP). This project was advertised on August 7, 2023, and six bids were
received on August 29, 2023. The lowest responsive and responsible bidder was Steelhead
Constructors JV of Palo Cedro, California, with a bid amount of $15,158,891. The Department
recommends the Board approve the plans and specifications, award the contract to Steelhead
Constructors JV, and authorize the Director of Public Works to sign the contract and order changes
or additions in work performed per Public Contract Code Section 20142 – action requested - 1)
APPROVE PROJECT PLANS AND SPECIFICATIONS; AND 2) APPROVE CONTRACT AND AUTHORIZE
THE DIRECTOR OF PUBLIC WORKS TO SIGN. (Public Works)
Page 8
4.06 Contract with Foster Morrison Consulting LTD for Local Hazard Mitigation Plan (LHMP) Update
and PG&E Settlement Fund Request - HMPs form the foundation of a community's long-term
strategy to reduce disaster losses and break the cycle of disaster damage, reconstruction and
repetitive damage. Under 44 Code of Federal Regulations (CFR) 200, local governments must
prepare and adopt a LHMP to receive project grant funds under the Hazard Mitigation Grant
Program (HMGP) along with other state and federal grant sources. The LHMP must be reviewed,
updated, and approved by the California Office of Emergency Services (Cal OES) and FEMA Region
IX every five years. The current Butte County LHMP was approved in November of 2019 and will
expire in November of 2024. Butte County Administration released a Request for Proposals (RFP)
for a firm to complete an updated, comprehensive LHMP taking into account lessons learned from
recent disasters. The Department received six proposals and the RFP panel selected Foster
Morrison Consulting LTD of Arvada, Colorado to complete the update of Butte County's LHMP.
The contract is not to exceed $249,988 and expires December 31, 2024. Under 44 CFR 200 all
public authorities, school districts, special districts, cities, and towns that are part of the LHMP
stakeholder group are eligible for HMGP funding. The proposed update will include the original
15 stakeholders plus an additional five, to maximize the community's ability to leverage multiple
funding sources. The County is working with BCOE and incorporated jurisdictions to reimburse
the County for a portion ($42,650) of the total project costs, and will contribute $8,000 in
emergency management grant funds. To fund the remaining $199,338, staff is requesting PG&E
Settlement Funds. Butte County received a $252 million settlement from PG&E for the impacts of
the Camp Fire. The County's net settlement is $206.5 million. On July 21, 2020, the Board of
Supervisors directed the PG&E Settlement Fund (PG&E Fund) be established and committed to
County stability, hazard mitigation, and disaster recovery with priority given to projects in the
Camp Fire burn area, projects that leverage other funding, and projects with an urgent timeline.
The Board has committed funds to 24 projects for a total of $89.3 million since adopting the policy
– action requested – 1) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN; AND 2)
APPROVE THE PG&E FUND REQUEST; AND 3) APPROVE THE BUDGET ADJUSTMENT. (4/5 VOTE
REQUIRED) (County Administration)
4.07 Approval of Budget Adjustment and Salary Ordinance Amendment Moving Risk Management
from County Administration to Human Resources - County Administration and the Department of
Human Resources recommend moving the County Risk Management function from County
Administration to Human Resources effective September 30, 2023. Risk Management comprises
the General Liability and Worker's Compensation programs for the entire County, and is
administered by one Risk Manager and two Administrative Analysts. Given the close coordination
required for employee leaves managed by Human Resources and employee leaves managed by
Risk Management in many California counties, risk management programs are located in human
resources departments. Many operational efficiencies are realized as a result of this arrangement.
To realize these benefits, staff recommend that Risk Management function transition to Human
Resources. County Administration, Human Resources, and the Auditor-Controller's Office have
been actively involved in planning for this transition over the last few months. In order to
implement this change staff recommends an amendment to the FY 2023-24 Adopted Budget
which relocates the Risk Management budget from County Administration to Human Resources,
and a resolution amending the Salary Ordinance which moves the three Risk Management
positions from County Administration to Human Resources – action requested – 1) ADOPT
RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT.
(County Administration and Human Resources)
4.08 Employment Contract - Chief Administrative Officer
The Board of Supervisors is requested to approve the Employment Contract with Chief
Administrative Officer, Máximo A. (Andy) Pickett. The salary of the position is $263,503 which is
Page 9
a 3% increase. The term of the contract is October 1, 2023 through September 30, 2026 – action
requested – APPROVE THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN. (Human Resources)
4.09 Update of Budget, Legislative, and Other Current Issues by the Chief Administrative Officer
4.10 Board of Supervisors Public Comment (Continuation as Needed) - Comments to the Board on
issues and items not listed on the agenda. Please note that pursuant to California State law, the
Board of Supervisors is prohibited from taking action on any item not listed on the agenda.
4.11 Items Removed from the Consent Agenda for Board Consideration and Action
5. PUBLIC HEARINGS AND TIMED ITEMS
5.01 9:30 AM – Timed Item - Discussion on the Draft Nord (Rock Creek and Keefer Slough) Small
Community Flood Risk Reduction Feasibility Study - The Department of Public Works has
presented updates to the Board of Supervisors on flood risk reduction items relating to Rock Creek
and Keefer Slough on four occasions in 2020 and 2021. Since then, the Department has worked
with technical experts and community stakeholders to prepare a draft feasibility study for Nord
and the Rock Creek / Keefer Slough watershed community. The Department will present the draft
results of the study and solicit feedback and input from the Board before finalizing the study later
this year – action requested – PROVIDE DIRECTION TO STAFF. (Public Works)
5.02 10:30 AM – Timed Item – Public Hearing to Consider: Adopting the Sutter Butte Basin Regional
Levee Improvement Program Development Impact Fee Nexus Study; Authorizing Execution of the
Collection Agreement; and Adopting an Ordinance and Impact Fee Resolution - The Sutter Butte
Flood Control Agency (SBFCA) was formed in 2007 to consolidate the efforts of several agencies
and communities with flood management responsibilities and implement locally-led flood
protection projects. SBFCA’s land use agencies are comprised of the Counties of Butte and Sutter,
the Cities of Biggs, Gridley, Live Oak, and Yuba City, and Levee Districts 1 and 9. City and County
agencies have land use authority and are responsible for making key decisions that impact
development. SBFCA, in coordination with the Cities and Counties, is working to implement the
Sutter Butte Basin Levee Improvement Program Development Impact Fee (Levee Impact Fee). The
purpose of the Levee Impact Fee is to help fund levee improvements to provide a 200-year level
of flood protection in the urban Northern portion of the Sutter Butte Basin and a 100-year level
of flood protection in the rural Southern portion of the Sutter Butte Basin. The Levee Impact Fee
will be levied upon property owners adding one (1) or more residential or nonresidential units to
property located in the unincorporated area of Butte County, within the Sutter Butte Basin. In
accordance with the Mitigation Fee Act, SBFCA prepared a nexus study that identifies the required
findings that must be made for establishing, increasing, or imposing a development impact fee as
a condition of approval for a development project. SBFCA proposes to enter into a collection
agreement with each of the land use jurisdictions to administer, facilitate, and collect the Levee
Impact Fee. Staff has prepared an ordinance to establish the Levee Impact Fee by adding Article
XXVII to Chapter 3 "Fees" of Butte County Code, entitled "Sutter Butte Basin Regional Levee
Improvement Program Development Impact Fee” and an impact fee resolution to approve and
adopt the Levee Impact Fee. Staff recommend that the Board of Supervisors adopt the nexus
study, approve a resolution for the execution of the collection agreement, adopt the Sutter Butte
Basin Regional Levee Improvement Program Development Impact Fee Ordinance and Levee
Impact Fee Resolution – action requested – 1) ADOPT NEXUS STUDY AND COLLECTION
AGREEMENT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; AND 2) ADOPT THE
Page 10
DEVELOPMENT IMPACT FEE ORDINANCE AND AUTHORIZE THE CHAIR TO SIGN; AND 3) ADOPT
LEVEE IMPACT FEE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN. (County Administration)
5.03 11:30 AM – Timed Item - Contract with Team CivX for Public Opinion Polling and Outreach- During
the Fiscal Year 2023-24 budget hearings in June 2023, members of the public urged the Board of
Supervisors to consider a revenue measure in order to maintain Library and fire services. On July
7, 2023 County Administration issued a Request for Proposal (RFP) for public opinion polling and
outreach services related to a potential revenue measure. Four proposals were received. Three
of the respondents were interviewed by a committee consisting of two Board Members, the Chief
and Assistant Chief Administrative Officer, and the Chair of the Library Advisory Board. The
committee selected Team CivX of Orinda and FM3 of Los Angeles as the partnership that best met
the needs of the County. Team CivX will be the Lead Contractor and FM3 will be the sub-
contractor. The project will be organized into 2 parts: Phase 1 will focus on polling and opinion
research, as well as analysis of demographics and voting patterns. Phase 1 will culminate with a
recommendation regarding tax rates, tax structures, optimal dates, and other relevant measure
features. Phase 2 will focus on informational messaging, content regarding funding needs, public
presentations, and strategies for working with external groups. The term of the contract is
September 26, 2023 through November 30, 2024, for a not-to-exceed cost of $167,250. The
contract will be funded through General Fund Appropriations for Contingencies, which currently
has a balance of $7,277,376 – action requested – 1) APPROVE CONTRACT AND AUTHORIZE THE
CHAIR TO SIGN; AND 2) APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED) (County
Administration)
6. BOARD OF SUPERVISORS CLOSED SESSION
6.01 Public Employee Employment, Appointment, Recruitment, Performance Evaluations, Including
Goals, Pursuant to Government Code Section 54957:
A. Agricultural Commissioner
B. Behavioral Health Director
C. Chief Administrative Officer
D. Chief Probation Officer
E. Child Support Services Director
F. County Counsel
G. Development Services Director
H. Employment and Social Services Director
I. General Services Director
J. Human Resources Director
K. Information Systems Director
L. Library Director
M. Public Health Director
N. Public Works Director
O. Water and Resources Conservation Director
6.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Jack Hughes, Sheri Waters, and Andy Pickett
Employee Organizations: Teamsters - General Unit; Teamsters - Social Services Workers
Unit; Teamsters - Mid Management Unit; Butte County
Probation Peace Officers Association; Butte County Probation
Peace Officers Association - Management Unit; Butte County
Professional Employees’ Association; Butte County Deputy
Page 11
Sheriff’s Association - General Unit; Butte County Deputy
Sheriff’s Association - Management/Supervisory Unit; Butte
County Correctional Officers Association - General Unit; Butte
County Correctional Officers Association - Supervisory Unit;
Skilled Trades Unit; Butte County Deputy District Attorneys
Association - Attorney Unit; Confidential Employee Unit; Non-
Represented Employee Unit; Board of Supervisors Executive
Assistants
6.03 1. Actual litigation pursuant to Gov. Code sec. 54956.9(d)(1) - one case:
a. County of Butte v. Hartman, United States District Court, Eastern District Case No: 20-cv-01492.
6.04 Closed Session Public Comment
Page 12
Butte County
Department Heads
Agricultural
Commissioner:
Louie Mendoza
Assessor*:
Alyssa Douglass
Auditor-Controller*:
Graciela Gutierrez
Behavioral Health:
Scott Kennelly
ChiefAdministrative
Officer:
Andy Pickett
Chief Probation Officer:
Melissa Romero
Child Support Services:
Sean Farrell
Clerk-Recorder/
Registrar of Voters*:
Keaton Denlay
County Counsel:
Brad Stephens
Development Services:
Paula Daneluk
District Attorney*:
Mike Ramsey
Employment&Social
Services:
Shelby Boston
Fire Chief:
Garrett Sjolund
General Services:
Michael Hodson
Human Resources:
Sheri Waters
Information Systems:
Paul LaValley
Library:
Public Health:
Danette York
Public Works:
Joshua Pack
Sheriff-Coroner*:
Kory Honea
Treasurer-Tax Collector*:
Troy Kidd
UCCooperative
Extension Advisor:
Luis Espino
Water&Resource
Conservation:
Kamie Loeser
*Elected Official
Information and Procedures Concerning the Agenda and Board of Supervisors Meetings
Meeting Information:
Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are held in the
Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville. At the end of each year the
Board adopts a meeting schedule for the upcoming year. Meeting dates can be changed as a result of holidays or other events
so please check the meeting calendar to be certain. Copies of the adopted meeting calendar for the year are available in the
County Administrative Office or on the Clerk of the Board website page.
Agenda Information:
The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72 hours before
each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the Board website. A copy of the
agenda and supporting materials provided to the Board of Supervisors members to explain each agenda item (excluding
documents that are not a public record within the meaning of the Public Records Act) are available for your review at the County
Administrative Office, the Chico, Oroville, and Paradise libraries (please do not remove items from these files), and at the Clerk
of the Board website. Copies of supporting materials can be made for you at a charge to cover costs. The list of communications
included with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may have
been received but not included in the agenda supporting material. Copies of all communications received by the Board of
Supervisors (excluding documents that are not a public record within the meaning of the Public Records Act) are available at
the County Administrative Office upon request.
Agenda Format and Meeting Order:
The agenda is usually organized into the following areas and meetings generally proceed in the following order:
1. Consent Agenda: These items are considered routine and are handled by one motion and vote of the Board. If you wish to
discuss any item on the Consent Agenda you can either fill out a speaker card (located in the back of the board room) and give
it to the Clerk of the Board (sitting to the right of the Board) or, when the Chair asks if there is anything anyone would like to
remove from the Consent Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Public Comment: This is the area of the agenda where members of the audience may address the Board on any matter not
listed on the agenda. The Board, by law, cannot take action on any matter not listed on the agenda, but may respond to
statements or questions and provide staff direction. Public Comment is limited to 3 minutes, and may be adjusted at the
discretion of the Chair.
3. Regular Agenda: This is where presentations to the Board and items that require full discussion are heard. Items removed
from the Consent Agenda are discussed under this section.
4. Public Hearing and Timed Items: This is where items that are required by law to be heard as a public hearing are set. This is
the section where appeals before the Board are usually discussed. Hearings may start after the time listed, but will never start
before the time listed.
5. Closed Session: The Board is authorized, by law, to meet in a closed session in certain circumstances. This area of the agenda
identifies those items that will be discussed during the Closed Session.
Public Participation:
It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow members of the
public the opportunity to comment on all matters before the Board. Public participation is limited to matters within the
subject matter jurisdiction of the Board pursuant to Government Code Section 54954.3. The Board of Supervisors is also
committed to making its proceedings accessible to all residents. Individuals with special needs should call the Clerk of the
Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00 p.m. to request disability-related
modifications/accommodations, or to request materials in alternate formats. All requests for special accommodations
and/or alternative format documents must be made 48 hours prior to the meeting.
Disclosure of Campaign Contributions
Pursuant to Government Code section 84308, members of the Board of Supervisors are disqualified and not able to participate
in any agenda item involving contracts (other than competitively bid, labor, or personal employment contracts), franchises,
discretionary land use permits and other entitlements if the Board member received more than $250 in campaign contributions
from the applicant or contractor, an agent of the applicant or contractor, or any financially interested participant who actively
supports or opposes the County’s decision on the agenda item since January 1, 2023. Members of the Board of Supervisors who
have received, and applicants, contractors or their agents who have made, campaign contributions totaling more than $250 to
a Board member since January 1, 2023, are required to disclose that fact for the official record of the subject proceeding.
Disclosures must include the amount of the campaign contribution and identify the recipient Board member and may be made
either in writing to the Clerk of the Board of Supervisors prior to the subject hearing or by verbal disclosure at the time of the
hearing.
For further information contact the:
Clerk of the Board of Supervisors
County Administration Office
25 County Center Drive, Suite 200, Oroville, CA 95965
530.552.3300
Page 13
Board of Supervisors Agenda – Commonly Used Acronyms:
AB – Assembly Bill EIR – Environmental Impact Report
APN – Assessor’s Parcel Number EOC – Emergency Operations Center
AQMA – Air Quality Management Act EPA – Environmental Protection Agency
ARPA – American Rescue Plan Act FEIR – Final Environmental Impact Report
BCAG – Butte County Association of Governments FEMA – Federal Emergency Management
Agency
BLUF – Bottom Line Up Front FY – Fiscal Year
BOE – Board of Equalization GP – General Plan
BCFD – Butte County Fire Department IMP – Infrastructure Master Plan
BCGP – Butte County General Plan JPA – Joint Powers Authority
BCOE – Butte County Office of Education LAFCO – Local Agency Formation
Commission
BCSO – Butte County Sheriff’s Office MOU – Memorandum of Understanding
BINTF – Butte Interagency Narcotics Task Force MUP – Minor Use Permit
BRCP – Butte Regional Conservation Plan NOC – Notice of Completion
CAL FIRE – California Department of Forestry and
Fire
NOP – Notice of Preparation
Cal OES – California Office of Emergency Services OEM – Office of Emergency Management
CalTrans – California Department of Transportation RFP – Request for Proposals
CDBG – Community Development Block Grant SB – Senate Bill
CEQA – California Environmental Quality Act SBFCA – Sutter Butte Flood Control Agency
CSA – County Service Area SGMA – Sustainable Groundwater
Management Agency
DEIR – Draft Environmental Impact Report SHARP – Self-Help Assistance and Referral
Program
DID – Durham Irrigation District TAC – Technical Advisory Committee
DOT – Department of Transportation YTD – Year-to-date
DWR – Department of Water Resources