HomeMy WebLinkAboutADM.Minutes.13.Minutes 04.11.23ANDY PICKETT,
CHIEF ADMINISTRATIVE
OFFICER
CLERK OF THE BOARD
BUTTE COUNTY
BOARD OF SUPERVISORS MEMBERS OF THE
BOARD
Regular Meeting Agenda
BILL CONNELLY,
DISTRICT
April 11, 2023
PETER DURFEE,
8:15 AM
DISTRICT 2
TAMI RITTER,
MEETING LOCATION
DISTRICT
BOARD OF SUPERVISOR CHAMBERS
TOD KIMMELSHUE,
25 COUNTY CENTER DRIVE, SUITE 205
DISTRICT
OROVILLE, CALIFORNIA 95965-3380
DOUG TEETER,
DISTRICT 5
BRAD STEPHENS,
COUNTY COUNSEL
PDF of Agenda
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1. CALL TO ORDER
Pledge of Allegiance
Observation of a Moment of Silence
2A. CORRECTIONS AND/OR CHANGES TO THE AGENDA
Item 3.01, Resolution Recognizing Sherri Lee Upon her Retirement from the Assessor's
Office has been pulled from the agenda and will return at a later date.
Item 3.03 Action should include the words "Authorize the Chair to Sign"
213. ANNOUNCEMENT(S) OF RECUSAL
None
3. CONSENT AGENDA
A. Supervisor Comments on Consent Agenda Items
B. Adopt Consent Agenda
Action: Approve the Consent Agenda with the exception of item 3.01, that was
removed for a later date, and accept the corrections to item 3.03
Motion: Supervisor Connelly
Seconded: Supervisor Ritter
Motion passed unanimouslt
3.01 Resolution Recognizing Sherri Lee Upon Her Retirement from the Assessor's Office
The Assessor's Office recommends that the Board of Supervisors adopt a resolution
recognizing the retirement of Sherri Lee on November 30, 2022, after serving in the
department for thirty-six years and ten months. (Assessor)
Action requested -ADOPT THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
This item was removed from the agenda to come at a later date.
3.02 Contract with Megabyte Systems, Inc. for Tax Cycle Software
The Assessor's Office is taking this item to the Board of Supervisors on behalf of the
Assessor's Office, the Auditor's Office, and the Treasurer -Tax Collector's Office.
Since 1988, Megabyte Systems, Inc. has provided the software package for the tax
cycle departments in Butte County. These departments request the Board approve
the annual renewal of the Property Tax System Maintenance/Support contract with
Megabyte Systems, Inc. for a total of $274,292.24 with a term beginning July 1,
2023 and terminating June 30, 2024. The Maintenance and Database Support total
is $255,711, which is split between the Assessor's Office ($97,170), the Auditor's
Office ($81,827), and the Tax Collector's Office ($76,713). The Tax Collector is
responsible for an additional $9,918 for Web Services and a one-time fee of $5,000
for the Tax Sale Module, and the Assessor's Office is responsible for an additional
$3,662 for Online Business Property Filing Version 2.0 Maintenance Support. The
contract also includes rates for any extra services requested outside of the scope of
work. (Assessor)
Action requested -ADOPT THE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
The following member(s) of the public submitted Public Comment on this item:
John Stonebraker (electronically)
3.03 Letter Opposing Assembly Bill (AB) 338 (Aguiar-Curry)
Assembly Member Aguiar-Curry introduced AB 338 seeking to expand the definition
of "public works" to include fuel reduction work paid for in whole or in part out of
public funds performed as part of a fire mitigation project, including, but not limited
to, residential chipping, rural road fuel breaks, fire breaks, and vegetation
management. Implementation of AB 338 would increase the cost for fuel reduction
projects and reduce the acreage that could be treated to mitigate wildfire risk. This
bill is opposed by the Rural County Representatives of California. Governor Newsom
vetoed a similar bill last year stating that it would introduce delays to critical fire
mitigation projects necessary to protect vulnerable communities. (County
Administration)
Action requested - APPROVE LETTER OF OPPOSITION
Staff Report
Action should include "Authorize the Chair to Sign"
3.04 Letter of Support for the Valley Contractors Workforce Foundation's (VCWF) Hands
on Tools Mobile Construction Training Grant Application to the U.S. Economic
Development Administration (EDA)
On March 2, 2023, the Valley Contractors Workforce Foundation submitted a letter
to the Board of Supervisors requesting a contribution of $150,000 toward their
Hands on Tools Mobile Construction Training (MCT) program. At the March 14, 2023
regular meeting of the Board of Supervisors, the VCWF Executive Director made the
same request during public comment. The Board directed staff to meet with VCWF
to identify ways to fund the program, including state and federal grant funding. Staff
conducted a meeting with VCWF and recommends the Board sign a letter of
support endorsing the MCT application for funding for the fiscal year 2023 Public
Works and Economic Adjustment Assistance Notice of Funding Opportunity issued
by the EDA. The EDA funding request is for $400,000 which, with a 20% local grant
match, will fund 80% of the operating costs for the MCT, including staff salaries,
liability insurance, and other ongoing expenses. (County Administration)
ction requested - AUTHORIZE CHAIR TO SIGN LETTER OF SUPPORT
Staff Report
The following member(s) of the public submitted Public Comment on this item:
John Stonebraker (electronically)
3.05 Ratification of Letter Opposing Assembly Bill (AB) 1168 (Bennett) Emergency
Medical Services (EMS): Prehospital EMS
The stated intent of AB 1168 is to clarify the authority of a city or fire district under
Health and Safety Code section 1797.201 when contracted with the local
Emergency Medical Services Agency (LEMSA). AB 1168 makes substantial changes
to California's EMS System and the Prehospital Emergency Medical Care Personnel
Act that would have significant impacts on established County -wide EMS systems
and risks the equitable provision of emergency medical care across an established
operating area. The due date for letters of opposition was April 7, 2023, therefore a
letter was sent by Chairman Kimmelshue on April 6, 2023. (County Administration)
Action requested - RATIFY LETTER OF SUPPORT
Staff Report
3.06 Resolution Terminating Local Disaster Proclamation for 2023 Winter Snow Storms
Andy Pickett, the Chief Administrative Officer, proclaimed a local emergency on
March 2, 2023 due to the extreme winter storms. A series of back-to-back low
pressure systems struck the County of Butte beginning February 22, 2023, bringing
high winds, substantial precipitation, record breaking low level snow fall and
widespread power outages. In accordance with the California Emergency Services
Act Section 8630(b) (California ESA) the Board of Supervisors ratified the
proclamation on March 9, 2023. In accordance with the California ESA the local
governing body shall proclaim the termination of the local emergency at the earliest
possible date that conditions warrant. The County Office of Emergency
Management (OEM), in consultation with the Department of Public Works and the
Butte County Sheriff's Office has determined the conditions of extreme peril are
now within the control of the normal protective services, personnel, equipment and
facilities of the County of Butte. As such, it is the recommendation of OEM that the
Board adopt the resolution terminating the emergency and authorize the Chair to
sign. (County Administration)
Action requested - ADOPT RESOLUTION AND AUTHORIZE CHAIR TO SIGN
Staff Report
Resolution 23-038
The following member(s) of the public submitted Public Comment on this item:
Diana Dreiss (electronically) Diana Dreiss (in person)
3.07 Resolution Designating Butte County Officials Participation in the Butte County
Collaborative Group (BCCG)
At the January 24, 2023 Board of Supervisors meeting, the Fire Safe Council and
Butte County Resource Conservation District presented on the mission and purpose
of establishing the BCCG to address forest health issues, develop sustainable
management strategies and resource opportunities. The BCCG adopts the principles
and strategies detailed in the WUI Pre- and Post -Fire Action Plan (2021), the Butte
Forested Watersheds Plan (2022), the Community Wildfire Protection Plan, the
Butte County General Plan, and the Local Hazard Mitigation Plan. The BCCG goals
are to design, communicate, align, and implement projects to promote healthy,
ecologically productive, and fire -resilient watersheds and communities in a manner
that improves social, environmental, and economic conditions in Butte County. The
Board directed staff to work with the Fire Safe Council and Butte County Resource
Conservation District to develop an MOU or other mechanism for the County to
participate as members of the BCCG. Staff recommend that the Board approve the
resolution. (County Administration)
Action requested - APPROVE THE RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
Resolution 23-039
The following member(s) of the public submitted Public Comment on this item:
John Stonebraker (electronically)
3.08 Approval of the Board of Supervisors Regular Meeting Minutes
Submitted for approval are the October 11, 2022 Board of Supervisors Regular
Meeting Minutes. (County Administration)
Action requested - APPROVE THE OCTOBER 11, 2022 BOARD OF SUPERVISORS
REGULAR MEETING MINUTES AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
3.09 Annual Report Regarding Compliance with Continuing Disclosure Requirements for
Debt Issuance
The County is required to meet continuing disclosure requirements for long term
financings. Annually a report on the status of compliance with these disclosure
requirements is provided to the Board. The County's long term financings include
Bonds Payable, Certificates of Participation, and Capital Leases for buildings and
equipment. Each long term financing includes one or more of the following
continuing disclosure requirements: 1) timely delivery of the County's Annual
Budget, 2) timely delivery of the County's Annual Comprehensive Financial Report
(ACFR), 3) timely delivery of the County's Annual Single Audit Report (SAR), and
when applicable, 4) timely Notification of Events that could have an impact on long
term financings (material events and/or voluntary events). Additionally, the County
has a Bond Payable financing that requires timely posting of the Budget, ACFR, and
Notification of Events with the Municipal Securities Rulemaking Board (MSRB) via
the Electronic Municipal Markets Access (EMMA) website. The Trustee for the
Bond Payable financing acts as the Dissemination Agent and completes the EMMA
postings. The County has complied with all of the continuing disclosure
requirements since the last report to the Board in April 2022 with the following
exceptions. First, the ACFR for the year ended June 30, 2022 was not delivered
timely to some lenders. Second, the ACFR was not posted timely with the MSRB.
Both defaults resulted from the County's January 1, 2022 software conversion to
Workday. The mid -year conversion resulted in the need for extra time because
consolidation of records from two different accounting software systems was
required. Bond Counsel advised this is not uncommon, and recommended
contacting lenders to inform them of the delay and to make alternative
arrangements. Bond Counsel also assisted with preparation of Notice of Failure to
Provide Audited Financial Statements. This notice was provided to the Bond
Financing Trustee for posting to EMMA by the ACFR due date. Upon issuance, the
ACFR was provided to the Trustee and posted to EMMA. Lenders accepted
notification of the delay and there were no penalties. (County Administration)
Action requested - ACCEPT FOR INFORMATION
Staff Report
3.10 Contract with Cashel C. White for Legal Services
County Counsel contracts with one full-time and one half-time attorney for the
provision of specialized legal services provided to the Department of Employment
and Social Services, Children's Services Division. Contract attorneys provide legal
representation and consultation on m tters such as juvenile dependency,
guardianship issues, and termination of parental rights. Angela M. Hooper, the
previous half-time attorney terminated her contract. County Counsel recommends
entering into a contract with Cashel C. White for half-time legal services for
Children's Services Division matters. The term of the contract is April 11, 2023
through April 10, 2026, with a monthly compensation of $6,000. For additional
representation on appeals and writs, Ms. White will be compensated at a rate of
$100 per hour, up to $1,000 per appeal and an additional $750 for appearances and
oral argument as needed. (County Counsel)
Action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
3.11 Resolution Recognizing National Crime Victims' Rights Week in Butte County
Board approval is requested for a resolution which recognizes April 23-29, 2023 as
National Crime Victims' Rights Week in Butte County. National Crime Victims'
Rights Week provides an opportunity to recognize the County's commitment to
victim services and to assisting survivors with relevant services that support justice
and healing of all victims of crime. (District Attorney)
Action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
Resolution 23-040
Supervisor Durfee read the resolution. Mike Ramsey, District Attorney, spoke and
accepted the resolution.
The following member(s) of the public submitted Public Comment on this item:
Diana Dreiss (electronically) Julie Threet and Diana Dreiss (in person)
3.12 Letter of Support for State Funding for Emergency Services and Disaster Response
to Fund County Human Services Agencies
Over the past five years, the State has experienced an unprecedented number of
emergencies and disasters, including but not limited to record -breaking wildfires,
the pandemic, and devastating statewide flooding and winds. Funding for disaster -
related work outside of regular work activities overwhelmingly comes from existing
County department budgets and takes significant time to be reimbursed, if it is
reimbursed at all. This has resulted in significant strain on County human services
budgets during recent disasters, which in turn further reduces counties' capacity to
respond to new emergencies. Additionally, there is an adverse impact to the
operations of ongoing, day-to-day program activities for vulnerable populations
through the State's social service programs. The roles and responsibilities of County
human services departments have expanded significantly beyond just the provision
of mass care and shelter services. In addition to mass care and shelter, Counties
take on coordination of resources throughout their jurisdiction, disaster
notifications and outreach, assisting program recipients with disaster assistance
applications, transportation of program clients, and providing services to persons
considered to be part of the access and functional needs (AFN) population who are
in need of targeted and/or specialized services. Additionally, County human services
departments often are providing services well after the initial disaster response,
with many providing support or services for more than 12 months after an event.
Most County human services departments are tasked with post -disaster recovery
support and services, and they are typically the lead departments for this work. The
Department of Employment and Social Services recommends an investment
through State General Fund of $140 million to help Counties provide dedicated
staffing and resources for emergency and disaster preparedness, response and
recovery. This effort is supported by the County Welfare Directors Association.
(Employment and Social Services)
Action requested - APPROVE LETTER OF SUPPORT AND AUTHORIZE THE CHAIR TO
SIGN
Staff Report
The following member(s) of the public submitted Public Comment on this item:
John Stonebraker (electronically) Diana Dreiss (in person)
3.13 Contract with Universal Flooring, Inc. to Replace Carpet and Vinyl Tile in Offices
and Meeting Rooms
Carpet and file replacement at the Department of Employment and Social Services
locations, 202 Mira Loma Drive and 78 Table Mountain Boulevard, is an
improvement project that will increase safety for clients and Department staff. The
project is a continuation of carpet and vinyl file replacement in offices and
conference rooms located at 202 Mira Loma Drive, and carpet replacement in
conference rooms located at 78 Table Mountain Blvd. The project will improve floor
coverings, freeing high traffic areas from trip hazards, and contribute to overall
better air quality in the buildings by removing existing dust -embedded carpet. The
Department published a formal invitation for bids for the project on February 1,
2023 and three bids were received ranging in cost from $68,300 to $127,517. The
lowest bid of responsive bidders was $68,300. The Department recommends that
the Board of Supervisors approve the plans and specifications which are available
for review at 202 Mira Loma Drive, execute a contract with Universal Flooring, Inc.,
and appoint the Department Director as the Officer of the project. The term of
contract with Universal Flooring, Inc. to complete the carpet and tile replacement at
202 Mira Loma Drive and 78 Table Mountain Boulevard is from the Notice To
Proceed through May 31, 2023, not -to -exceed $68,300. (Employment and Social
Services)
Action requested - 1) APPROVE THE PLANS AND SPECIFICATIONS AND AUTHORIZE
THE CHAIR TO SIGN; 2) APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN,
AND 3) APPOINT THE DEPARTMENT DIRECTOR AS THE OFFICER OF THE PROJECT
Staff Report
3.14 Contract with Valley Oak Children's Services (VOCS) for the Emergency Child Care
Bridge Program
VOCS is a nonprofit organization that provides time -limited emergency child care to
eligible families and trauma -informed care training and coaching to child care
programs participating in the Bridge Program. The Bridge Program is designed to
eliminate child care barriers related to placement of children in the child welfare
system. One of the primary barriers for families seeking to take in a foster child is
the lack of access to child care immediately following the placement of the child.
Under the terms of the agreement, VOCS has the measurable goal of providing
access to emergency child care bridge services to all foster family referrals made by
the Department of Employment and Social Services Children Services Division.
Payment is made on an actual cost basis for allowable activities. During FY 2021-22,
the Emergency Child Care Bridge Program received referrals for 90 children, of
which 65 received or are receiving services. The Emergency Child Care Bridge
Program has received 50 referrals for FY 2022-23 and 41 of those children have
received or are receiving services. VOCS held 20 cross trainings during FY 2021-22,
on topics such as Learning Circles Coaching, Transition Tips and Tricks, Challenging
Behaviors and Teachable Moments, Trauma Informed Care, Building Trauma
Sensitive Environments, Relationships & Interactions & Guidance, and Your Journey
Together. There was a combined total of 157 attendees. VOCS held nine cross
trainings during FY 2022-23 with a total of 52 attendees. The Department
recommends entering into a contract with VOCS to provide Emergency Child Care
Bridge Program Services to families in the child welfare system. The term of the
contract is July 1, 2023 through June 30, 2024, not -to -exceed $383,972.
(Employment and Social Services)
Action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
3.15 Budget Adjustment, Capital Asset Authority and Resolution for a CAL FIRE
California Climate Investments Direct Award Fire Prevention Grant Application
The CAL FIRE California Greenhouse Gas Reduction Grant provides funding for fire
prevention projects and activities that support forest health. It focuses on
mitigating climate change, protecting communities from the risk of fires,
strengthening rural economies, and improving California's water and air. The
Diminishing Overgrown Zones for Emission Reduction (DOZER) Project is
recommended for submission. The DOZER project cost of $900,000 includes the
acquisition of a bulldozer, as well as 18 months of bulldozer maintenance and
indirect expenses, which will be retained by the Butte County Fire Department at
the conclusion of the grant. Adding this asset to the existing Fire Department fleet
will enable large-scale clearing of hazardous vegetation projects in Concow,
Forbestown, and Kelly Ridge over the 18 month grant period and throughout the
County thereafter. The grant does not require a local match. (Fire)
Action requested - 1) ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN; 2)
APPROVE CAPITAL ASSET PURCHASE; AND 3) APPROVE BUDGET ADJUSTMENT
(4/5TH VOTE REQUIRED)
Staff Report
Resolution 23-041
The following member(s) of the public submitted Public Comment on this item:
Diana Dreiss (in person)
3.16 Contract Amendment with Library Systems and Services (LS&S) for Collection
Management Software
The County Library contracts with LS&S for the use of Library IQ, a software tool
that assists in the planning and management of library collections. The software
uses analytics to optimize collection quality and alignment with community needs.
LS&S also processes library collections materials to be shelf ready for patrons. The
current contract expired March 18, 2023. The County Library worked with the
Department of General Services on a sole source contract amendment to extend
the contract with LS&S. The Department recommends amending the contract to
extend the term by two years, through March 18, 2025, and increase the maximum
payable amount by $237,990 not -to -exceed $444,975. (Library)
Action requested - APPROVE CONTRACT AMENDMENT AN AUTHORIZE THE CHAIR
TO SIGN
Staff Report
3.17 Contract Amendment with ByWater Solutions for Library Support Services
The County Library contracts with ByWater Solutions for library support services, in
the form of technical support and development of software, in an Integrated Library
System (ILS). The software is used for circulation, acquisitions and cataloging data. It
is used by patrons for checking out books, searching for materials, and paying fines,
and by employees for managing data, writing reports, and inventorying the
collections of the library. The original contract with ByWater Solutions was for the
amount of $104,000. The contract term was extended in October 2018 for five
years for the total payable amount of $84,668, not -to -exceed $189,168. The
Department recommends amending the contract with ByWater Solutions for these
library support services. The amendment extends the term of the contract by one
year, through March 31, 2024, and increases the maximum payable amount by
$17,942 not -to -exceed $207,110. All other terms remain the same. (Library)
Action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR
TO SIGN
Staff Report
3.18 Authorize Consent for Extra -Territorial Acquisition by the City of Chico (City) for
the Pomona Avenue Bridge Replacement Project
The City is working with the California Department of Transportation to replace the
Pomona Avenue Bridge over Little Chico Creek. The bridge is structurally deficient
and has reached a critical point where the foundations are exposed. The City plans
to replace the existing structure with a new bridge along the exact alignment to
address the concern. Pomona Avenue runs along the City's southern boundary, with
properties south and west of the bridge outside the city limits. To accommodate
construction, the City requests consent from the County to execute an extra-
territorial partial property acquisition outside the City boundary and within the
City's Sphere of Influence. Government Code section 37351 provides for extra-
territorial acquisitions by cities for proper municipal services. The impacted parcel
within the County's jurisdiction is located at 910 Pomona Avenue (APN 004-530-
066) and will require the acquisition of approximately 484 square feet of land for a
Temporary Construction Easement. There is no cost to the County as the City has
received federal Highway Bridge Program Funds for the acquisition and construction
of the Pomona Avenue Bridge Replacement Project. (Public Works)
Action requested - AUTHORIZE CONSENT FOR EXTRA -TERRITORIAL ACQUISITION BY
THE CITY OF CHICO FOR THE POMONA AVENUE BRIDGE REPLACEMENT PROJECT
Staff Report
3.19 Budget Adjustment for Jail Fence Project
The fence surrounding the Jail inclement weather yard needs to be replaced. The
total cost of the project is $60,000. The project will be paid for in part by existing
appropriations for major maintenance and in part by the Sheriff's Office. The
Sheriff's Office recommends approving a budget adjustment to increase
appropriations of Inmate Welfare Funds by $20,000 to pay the difference for
replacing the fence. (Sheriff)
Action requested - APPROVE BUDGET ADJUSTMENT (4/5 VOTE REQUIRED)
Staff Report
3.20 Contract Amendment with United States Marshals Service (USMS) for Federal
Inmate Housing
The Sheriff's Office contracted with the USMS from 2009 to 2012 to house federal
inmates in the Butte County Jail for a fee. Recently, the USMS made a request for
Butte County to again house federal inmates in the Jail. The contract, which is
mutually beneficial by providing operational efficiencies backed by additional
resources, is anticipated to continue for the foreseeable future.ln November 2022,
USMS amended the agreement to provide a temporary increase to the daily bed
rate to be used during rate negotiations. The Sheriff has completed negotiations
and USMS has agreed to increase the daily bed rate. The Department recommends
amending the contract with the US Marshals Service for Federal Inmate Housing.
The amendment increases the daily bed rate to $130 per inmate and the
transportation rate to $61 per hour. The total anticipated revenue for Fiscal Year
2022-23 is $740,286. (Sheriff)
Action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR
TO SIGN
Staff Report
3.21 Approval of the Butte Water District Revised By -Laws
The Butte Water District Board of Directors approved revised by-laws by unanimous
vote On March 9, 2023. The revised by-laws are proposed for the Board of
Supervisors consideration. (Other - Butte Water District)
Action requested - APPROVE THE REVISED BUTTE WATER DISTRICT BY-LAWS
Staff Report
3.11 Resolution Recognizing National Crime Victims' Rights Week in Butte County
4. REGULAR AGENDA
4.01 Boards, Commissions, and Committees (List available at
www.buttecounty.net/clerkoftheboard/appoinmentslist)
A. Appointments to Listed Vacancies
B. Board Member / Committee Reports and Board Member Comments
.(Pursuant to California State law, the Board is prohibited from taking action
on any item not listed on the agenda).
Supervisor Durfee — Met with Sean Ferrell, Director Child support Services,
and staff, met with Water Commissioner, met with Anna Bauer, Executive
Director of First 5 Butte County Children and Families Commission, attended
a luncheon with Judge Mayfield and local high school students in Oroville
area in regards to mentorship, and attended an Audit Committee meeting
Supervisor Teeter — attended the Golden State Finance Authority (GSFA),
attended the California Wildfire Task Force meeting, attended the Magalia
Community meeting, met with the new government relations person Mark
Lester, attended the GSFA Officers meeting on Golden State natural
resources
Supervisor Connelly — attended the Big Time Native American gathering at
Butte College, attended the Fire Safe Council meeting, was the Chair at the
Cal Local Agency Formation Commission (LAFO) Legislative Committee
meeting, attended the Oroville Chambers annual dinner, attended with
Supervisor Ritter the opening of Havens Court in the old Southside
Community Center
Supervisor Ritter — met with Child Abuse Prevention Council (CAPC)
director, attended the First 5 Executives meeting, attended the Sacramento
Valley Basin Wide Air Pollution Control Council meeting, attended
Communion and Sader for Passover, and attended the Havens Court event
Chair Kimmelshue — worked with Federal Emergency Management Agency
(FEMA), California Governor's Office of Emergency Services (CAL OES) Butte
County Emergency Services and Public works checking out big chico creek
for repair, attended Pleasant Valley High School leadership lunch with Judge
Lucena, attended a lunch with Braedon Pasoni with Assemblyman
Gallaghers office, met with Sam Perkins Butte County representative for
Senator Dahle
4.02 Board of Supervisors Public Comment - Comments to the Board on issues and
items not listed on the agenda. Pursuant to California State law, the Board of
Supervisors is prohibited from taking action on any item not listed on the agenda.
Please note that Public Comment is in two separate sections. One, as the first
regular item on the agenda, which will last a maximum of 15 minutes, with
another to follow as the last item on the regular agenda with no time limits.
The following member(s) of the public submitted Public Comment on this item:
Diana Dreiss (electronically) Diana Dreiss and Julie Threet (in person)
4.03 Contract Amendment with Valley Oak Children's Services (VOCS) for CalWORKs
Stage One Child Care Management
VOCS is a private nonprofit organization that provides Stage One Child Care
Management Services to CalWORKs Welfare -To -Work (WTW) participants engaged
in, preparing for, or participating in employment in the pursuit of self-sufficiency.
There are three stages of child care funding. Counties receive Stage One funding
and the State of California provides funding directly to VOCS for CalWORKs Stages
Two and Three child care. This sets up secure pricing for all levels of CalWORKs child
care services. In order to participate in an approved WTW activity for Stage One,
participants often need supportive services to assist them in meeting their child
care needs. The Department of Employment and Social Services contracts with
VOCS to provide child care management services. Program participation has
increased steadily over the years and VOCS is currently serving an average of 323
children. The Department recommends amending the contract with VOCS for
CalWORKs Stage One Child Care Management Services. The amendment increases
the maximum payable amount by $3,409,850, not -to -exceed $9,184,850 and
clarifies claiming procedures. The original contract was approved by the Board of
Supervisors on May 10, 2022. All other terms remain the same. (Employment and
Social Services)
Action requested - APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR
TO SIGN
Staff Report
Shelby Boston, Director of Employment and Social Services, presented this item to
the Board.
The following member(s) of the public submitted Public Comment on this item:
Julie Threet (electronically)
Action: APPROVE CONTRACT AMENDMENT AND AUTHORIZE THE CHAIR TO SIGN
Motion: Supervisor Ritter
Seconded: Supervisor Durfee
Motion passed unanimously
4.04 Contract with Global Office Inc. of Chico for County -Wide Multi -Function Device
Lease with Service, Maintenance of County Owned/Rented Desktop
Printers/Scanners
In January 2023, the Department of General Services published a Request for
Proposals for a five year contract for multi -function device lease, service and
maintenance of County owned/rented desktop printers/scanners. Three companies
responded with proposals, Global Office Inc., of Chico, UBEO Business Services of
Chico, Smile Business Products Inc. of Sacramento. Global Office Inc. was the most
responsive proposal. The Department recommends entering into a contract with
Global Office Inc. for the leasing of multi -function devices with service and
maintenance, service and maintenance of county owned or rented desktop printers
and scanners, and as -needed short term multi -function device rental. The contract
will provide for the replacement of approximately 270 copiers, scanners, and multi-
function devices located in approximately 70 locations throughout County buildings.
The term of the contract is April 11, 2023 through June 30, 2028, not -to -exceed
$3,919,749. (General Services)
Action requested - APPROVE CONTRACT AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
Mike Hodson, Director of General Services, presented this item to the Board.
The following member(s) of the public submitted Public Comment on this item:
Reid Scarff
Action: Table item for further Board review
Motion: Supervisor Teeter
Seconded: Supervisor Durfee
Motion passed unanimously
4.05 Successor Resolution Regarding the Benefits of the Butte County Board of
Supervisors Members
In order to continue to remain legally compliant with the health care affordability
requirements set forth in the Affordable Care Act (ACA), Human Resources in
consultation with County Administration is recommending an increase to the
monthly contribution for health insurance as well as an increase to the cashback
amounts for the Board of Supervisors. The monthly contribution for health
insurance would increase by the following amounts: 1. Employee Only-$57.49 (from
$462.78 to $520.28); 2. Employee Plus 1-$114.46 (from $921.30 to $1,035.76); 3.
Family-$150.00 (from $1,207.41 to $1,357.42). The monthly amount for cashback
would increase by $100 to either $503.34 or $300 per month depending on hire
date of each Board Member. These modifications are consistent with what all other
employee groups received in their current MOU and/or Resolutions. (Human
Resources)
Action requested - ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
Resolution 23-042
Sheri Water, Director of Human Resources, presented this item to the Board.
No public comment was submitted for this item.
Action: ADOPT RESOLUTION AND AUTHORIZE THE CHAIR TO SIGN
Motion: Supervisor Connelly
Seconded: Supervisor Ritter
Motion passed unanimously
4.06 Capital Asset Authority and Enterprise Agreements (EA) with Crayon for Microsoft
Software
The County uses Microsoft software and services that employees use on a daily
basis. These software and services are usually purchased at a discount by using an
existing approved EA. The current EA is managed by Riverside County, and expired
on March 31, 2023. The Department of Information Services has negotiated new
agreements through a similar process using the California Department of
Technology (CDT) agreement effective April 1, 2023. The County has a 30-day grace
period to complete the renewal of the contract without losing services. The EAs
with Microsoft are non -financial agreements for server and cloud enrollment, and
software subscriptions and licensing. The EA typically does not require Board of
Supervisors approval, because the County previously initiated the bid process for
the agreement. The new agreements with Crayon were a product of the CDT
initiating the bid process. Since the bid process was not handled by the County, the
agreements require Board approval. These agreements provide the highest level of
discount possible for the Microsoft services the County uses. In the new EA, the
Department has worked to minimize costs by assessing and contracting at the
lowest need level for products and services, number of users, and moving users
who do not use the full scope of Microsoft products to the lowest acceptable
service level. The term of the agreements are three years, through March 31, 2026.
The Department recommends the Board approve capital asset authority and
enterprise agreements with Crayon for the purchase of Microsoft software and
services. (Information Systems)
Action requested - 1) APPROVE CAPITAL ASSET AUTHORITY, AND 2) APPROVE
ENTERPRISE AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN
Staff Report
PowerPoint
Paul LaValley, Director of Information Systems, presented this item to the Board.
No public comment was submitted for this item.
Action: 1) APPROVE CAPITAL ASSET AUTHORITY; AND 2) APPROVE ENTERPRISE
AGREEMENTS (2) AND AUTHORIZE THE CHAIR TO SIGN
Motion: Supervisor Connelly
Seconded: Supervisor Durfee
Motion passed unanimously
4.07 Update of Budget, Legislative, and Other Current Issues by the Chief
Administrative Officer
4.08 Board of Supervisors Public Comment (Continuation as Needed) - Comments to
the Board on issues and items not listed on the agenda. Please note that pursuant
to California State law, the Board of Supervisors is prohibited from taking action on
any item not listed on the agenda.
The following member(s) of the public submitted Public Comment on this item:
John Stonebraker (in person)
4.09 Items Removed from the Consent Agenda for Board Consideration and Action
5. PUBLIC HEARINGS AND TIMED ITEMS
5.01 11:OOAM - Timed Item - Itemized Cost and Penalties Related to Nuisance
Abatement to Record a Lien and Impose a Special Assessment
5.01. A. Code Enforcement Case Number FHCE21-00039 at 0 Long Bar Road,
Oroville, California; APN 033-096-002
On February 22, 2022, a Hearing Officer declared a public nuisance existed
on the property listed under Butte County Code Chapter 38A- Property
Maintenance and Abatement of Nuisances. This hearing has been
scheduled to authorize the Board of Supervisors to record a lien and special
assessment to recover the County's costs for Code Enforcement Case
Number FHCE21-00039 at 0 Long Bar Road, Oroville, California (APN 033-
096-002) in the amount of $18,598.14. (Development Services)
Action requested - APPROVE THE PROPOSED LIEN AND SPECIAL
ASSESSMENT IN THE AMOUNT OF $18,598.14
Staff Report
PowerPoint
Chris Jellison, Code Enforcement Division Manager, and Captain Jake
Gilliam, Cal Fire, presented this item to the Board.
The following member(s) of the public submitted Public Comment on this
item: John Stonebraker (in person)
Action: APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $18,598.14
Motion: Supervisor Connelly
Seconded: Supervisor Durfee
Motion passed unanimously
5.01. B. Code Enforcement Case Number FHCE21-00240 at 242 Hillcrest Avenue,
Oroville, California; APN 069-390-054
On September 30, 2022, a Hearing Officer declared a public nuisance
existed on the property listed under Butte County Code Chapter 38A-
Property Maintenance and Abatement of Nuisances. This hearing has been
scheduled to authorize the Board of Supervisors to record a lien and special
assessment to recover the County's costs for Code Enforcement Case
Number FHCE21-00240 at 242 Hillcrest Avenue, Oroville, California (APN
069-390-054) in the amount of $6,444.84. (Development Services)
Action requested - APPROVE THE PROPOSED LIEN AND SPECIAL
ASSESSMENT IN THE AMOUNT OF $6,444.84
Staff Report
PowerPoint
Chris Jellison, Code Enforcement Division Manager, and Captain Jake
Gilliam, Cal Fire, presented this item to the Board.
No public comment was submitted for this item.
Action: APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $6,444.84
Motion: Supervisor Teeter
Seconded: Supervisor Connelly
Motion passed unanimously
5.01. C. Code Enforcement Case Number FHCE21-00202 at 7 Blue Oak Court
Oroville, California; APN 069-070-024
On January 7, 2022, a Hearing Officer declared a public nuisance existed on
the property listed under Butte County Code Chapter 38A - Property
Maintenance and Abatement of Nuisances. This hearing has been
scheduled to authorize the Board of Supervisors to record a lien and special
assessment to recover the County's costs for Code Enforcement Case
Number FHCE21-00202 at 7 Blue Oak Court Oroville, California (APN 069-
070-024) in the amount of $13,629.05. (Development Services)
Action requested - APPROVE THE PROPOSED LIEN AND SPECIAL
ASSESSMENT IN THE AMOUNT OF $13,629.05
Staff Report
PowerPoint
Chris Jellison, Code Enforcement Division Manager, and Captain Jake
Gilliam, Cal Fire, presented this item to the Board.
No public comment was submitted for this item.
Action: APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $13,629.05
Motion: Supervisor Durfee
Seconded: Supervisor Connelly
Motion passed unanimously
5.01. D. Code Enforcement Case Number FHCE21-00007 at 0 Oakvale Court,
Oroville, California; APN 079-310-032
On February 15, 2022, a Hearing Officer declared a public nuisance existed
on the property listed under Butte County Code Chapter 38A - Property
Maintenance and Abatement of Nuisances. This hearing has been
scheduled to authorize the Board of Supervisors to record a lien and special
assessment to recover the County's costs for Code Enforcement Case
Number FHCE21-00007 at 0 Oakvale Court, Oroville, California (APN 079-
310-032) in the amount of $24,203.96. (Development Services)
Action requested - APPROVE THE PROPOSED LIEN AND SPECIAL
ASSESSMENT IN THE AMOUNT OF $24,203.96
Staff Report
PowerPoint
Chris Jellison, Code Enforcement Division Manager, and Captain Jake
Gilliam, Cal Fire, presented this item to the Board.
No public comment was submitted for this item.
Action: APPROVE THE PROPOSED LIEN AND SPECIAL ASSESSMENT IN THE
AMOUNT OF $24,203.96
Motion: Supervisor Connelly
Seconded: Supervisor Teeter
Motion passed unanimously
6. BOARD OF SUPERVISORS CLOSED SESSION
6.01 Public Employee Employment, Appointment, Recruitment, Performance
Evaluations, Including Goals, Pursuant to Government Code Section 54957:
A. Agricultural Commissioner
B. Behavioral Health Director
C. Chief Administrative Officer
D. Chief Probation Officer
E. Child Support Services Director
County Counsel
G. Development Services Director
H. Employment and Social Services Director
General Services
J. Human Resources Director
K. Information Systems Director
L. Library Director
M. Public Health Director
N. Public Works Director
0. Water and Resources Conservation Director
6.02 Conference with Labor Negotiator Pursuant to Government Code Section 54957.6:
Negotiators: Jack Hughes, Sheri Waters, and Casey Hatcher Employee
Organizations: Teamsters - General Unit; Teamsters - Social Services Workers' Unit;.
Butte County Management Employees Association; Butte County Probation Peace
Officers Association; Butte County Probation Peace Officers Association -
Management Unit; Butte County Professional Employees' Association; Butte
County Deputy Sheriff's Association - General Unit; Butte County Deputy Sheriff's
Association - Management Supervisory Unit: Butte County Correctional Officers
Association - General Unit; Butte County Correctional Officers Association -
Supervisory Unit; UPEC Local 792 - Skilled Trades Unit; Butte County Deputy
District Attorneys Association - Attorney Unit; Confidential Unit; Non -Represented
Unit; Board of Supervisors Executive Assistants
6.03 Actual litigation pursuant to Gov. Code Sec. 54956.9(d)_(1) - two cases:
A. California Department of Water Resources v. All Persons Interested in the
Matter, Sacramento County Superior Court, Case No. 34-2018-00246183.
B. Meyer, Neil et al vs Butte County Board of Supervisors, Butte County
Superior Court, Case No. 23CV00477.
C. Forest Service Employees for Environmental Ethics v. United States Forest
Service, United States District Court for the District of Montana, Case No.
CV 22-168-M-DLC.
6.04 Closed Session Public Comment
No public comment was submitted for this item.
Information and Procedures Concerning the Agenda and Conduct of
the Board of Supervisors Meetings
Meeting Meetings are generally held the second and fourth Tuesday of each month. Meetings start at 9:00 a.m. and are
Information: held in the Board of Supervisors Chambers, County Administration Building, 25 County Center Drive, Oroville.
At the end of each year the Board adopts a meeting schedule for the upcoming year. Meeting dates can be
changed as a result of holidays or other events so please check the meeting calendar to be certain. Copies of
the adopted meeting calendar for the year are available in the County Administrative Office or at the Clerk of
the Board website at www.buttecounty.net/cob.
Agenda The agenda for every meeting of the Board is posted in front of the County Administration Building at least 72
Information: hours before each meeting, and is available by mail subscription, e-mail subscription, or at the Clerk of the
Board website. A copy of the agenda and supporting materials provided to the Board of Supervisors members
to explain each agenda item (excluding documents that are not a public record within the meaning of the
Public Records Act) are available for your review at the County Administrative Office, the Chico, Oroville, and
Paradise libraries (please do not remove items from these files), and at the Clerk of the Board website. Copies
of supporting materials can be made for you at a charge to cover costs. The list of communications included
with the agenda packages is not comprehensive. Additional communications to the Board of Supervisors may
have been received but not included in the agenda supporting material. Copies of all communications received
by the Board of Supervisors (excluding documents that are not a public record within the meaning of the Public
Records Act) are available at the Administrative Office upon request. An (*) appearing before an agenda item
signifies that material has been provided to the Board of Supervisors members to explain that item.
Agenda The agenda is usually organized into the following areas and meetings generally proceed in the following order:
Format and 1. Consent Agenda: these are items that are considered routine and are handled by one motion and vote
Meeting of the Board. If you wish to discuss any item on the Consent Agenda you can either fill out a speaker
Order: card (located in the back of the board room) and give it to the Clerk of the Board (sitting to the right of
the Board) or, when the Chair asks if there is anything anyone would like to remove from the Consent
Agenda, stand and approach the podium and request the item be removed. The removed items are
discussed at the end of the Regular Agenda.
2. Regular Agenda: this is where presentations to the Board and items that require full discussion are
heard. Items removed from the Consent Agenda are discussed under this section.
3. Public Hearing and Timed Items: this is where items that are required by law to be heard as a public
hearing are set. This is the section where appeals before the Board are usually discussed. Hearings may
start after the time listed, but will never start before the time listed.
4. Public Comment: this is the area of the agenda where members of the audience may address the Board
on any matter not listed on the agenda. The Board, by law, cannot take action on any matter not listed
on the agenda, but may respond to statements or questions and provide staff direction.
5. Closed Session: the Board is authorized, by law, to meet in a closed session in certain circumstances.
This area of the agenda identifies those items that will be discussed during the closed session.
Public It is the policy of the Board of Supervisors, and a requirement of the California Open Meetings Law, to allow
Participation: members of the public the opportunity to comment on all matters before the Board. Public participation is
limited to matters within the subject matter jurisdiction of the Board pursuant to Government Code Section
54954.3. The Board has adopted policy and procedures to facilitate the meeting process and conduct. A
complete listing of these policies and procedures can be found in the printed booklet agenda, obtained at the
County Administrative Office, or viewed at the Clerk of the Board website.
The Board of Supervisors is also committed to making its proceedings accessible to all citizens. Individuals with
special needs should call the Clerk of the Board at 530.552.3300, Monday through Friday, 8:00 a.m. to 5:00
p.m. to request disability -related modifications/accommodations or to request materials in alternate formats.
All requests for special accommodations and/or alternative format documents must be made 48 hours prior to
the meeting.
For further information contact the:
Clerk of the Board of Supervisors
County Administrative Office
25 County Center Drive, Oroville, CA 95965
530.552.3300
www.buttecounty.net cob