HomeMy WebLinkAbout04.25.2024 Board Correspondence - FW_ Butte LAFCO - Proposed Final Budget for FY 2024_25From:Clerk of the Board
To:Bennett, Robin; Clerk of the Board; Connelly, Bill; Cook, Holly; Cook, Robin; Durfee, Peter; Hancock, LeAnne;
Jessee, Meegan; Kimmelshue, Tod; Kitts, Melissa; Lee, Lewis; McDonnell, Susan; Ritter, Tami; Stephens, Brad J.;
Sweeney, Kathleen; Teeter, Doug; Zepeda, Elizabeth
Subject:FW: Butte LAFCO - Proposed Final Budget for FY 2024/25
Date:Thursday, April 25, 2024 4:50:00 PM
Attachments:Agenda (5-2-2024).pdf
Agenda Item 3.1 (5-2-2024).pdf
From: Broderson, Jill <jbroderson@buttecounty.net>
Sent: Thursday, April 25, 2024 2:19 PM
To: Kelly Parsons <kelley@durhamrec.com>; Nevers, Dawn <dnevers@buttecounty.net>; Pickett,
Andy <APickett@buttecounty.net>; City of Biggs <jcook@biggs-ca.gov>; City of Chico
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Butte County Mosquito & Vector Control District <mattball@buttemosquito.com>; Walker, Thad
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<agrimm@chicorec.com>; Clerk of the Board <clerkoftheboard@buttecounty.net>; Kitts, Melissa
<mkitts@buttecounty.net>; Kitts, Melissa <mkitts@buttecounty.net>; Spence, Jeff
<jeff@laughlinspence.com>; Drainage District #100 <kcakin@digitalpath.net>; McClure, Andrew
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<aadmadstormnet@gmail.com>; Durham Recreation & Park District
<districtmanager@durhamrec.com>; Kelly Parsons <kelley@durhamrec.com>; Feather River
Recreation & Park District <aylas@frrpd.com>; Feather River Recreation & Park District
<brianw@frrpd.com>; Feather River Recreation & Park District <KendyleL@Frrpd.com>; Kimshew
Cemetery District <cemeteryman1734@gmail.com>; McClure, Melanie
<cemeterywoman1@gmail.com>; Manley, Eric <EricMan54@outlook.com>; John Glaspie
<oroville.district@att.net>; Spreen, Misty <paracem@jps.net>; Paradise Recreation & Park District
<shoffman@ParadisePRPD.com>; Paradise Recreation & Park District
<defseaff@ParadisePRPD.com>; Paradise Park and Recreation Dis <info@paradiseprpd.com>;
Knight, Jay <chiconut@gmail.com>; Reclamation District No. 833 <rd833@outlook.com>; Richardson
Springs Community Services District <admin@ywamchico.com>; Richardson Springs Community
Services District <bradley.j.olson@gmail.com>; Parsley, Joanne <rockcreekreclamation@gmail.com>;
Minasian, Paul <pminasian@minasianlaw.com>; Hodson, Michael <MHodson@buttecounty.net>;
Clerk of the Board <clerkoftheboard@buttecounty.net>
Cc: Bradford, Krystal <kbradford@buttecounty.net>; Costa, Shannon <SCosta@buttecounty.net>;
Lucas, Steve <SLucas@buttecounty.net>; Butte LAFCo Legal Counsel <mburchlaw@gmail.com>;
Butte LAFCO Legal Counsel <scott@scottbrowne.com>
Subject: Butte LAFCO - Proposed Final Budget for FY 2024/25
Pursuant to California Government Code §56381, the attached is being provided for your
information.
Jill Broderson
Management Analyst
Butte Local Agency Formation Commission
1453 Downer Street, Suite C
Oroville, CA 95965
530.538.3825
www.buttelafco.org
Butte Local Agency Formation Commission – May 2, 2024 Agenda - Page 1
BUTTE LOCAL AGENCY FORMATION COMMISSION
1453 DOWNER STREET, SUITE C, OROVILLE, CALIFORNIA 95965
TELEPHONE (530) 538-7784 FAX (530) 538-2847
REGULAR MEETING NOTICE OF THE COMMISSION
Location: Oroville City Council Chambers
1735 Montgomery Street, Oroville, California
Date/Time: Thursday, May 2, 2024 - 9:00 a.m.
SPECIAL NOTICE
Following the Governor’s termination of the Proclamation of a State of Emergency issued on March 4, 2020, the
Commission will no longer be operating under the modified open meeting rules of Assembly Bill 361 and will
operate under the traditional provisions of the Brown Act with all meetings fully open to the public and all
commissioners attending in-person. As a continued courtesy the public, the meeting is voluntarily being
broadcast via Zoom, but will be view only, no interaction or comments will be taken through the Zoom
platform.
PUBLIC COMMENTS:
Comments from the public on the agenda items will also be accepted as follows:
1. Attend meeting in-person and comment.
2. Via email to Commission Clerk (kbradford@buttecounty.net)
2. Via phone (530-538-7784)
3. Mail to Butte LAFCo, 1453 Downer Street, Suite C, Oroville, CA 95965.
MEETING PARTICIPATION: All comments received will be conveyed to the Commission for consideration
during the meeting. All meetings will be recorded and placed on the LAFCo website www.buttelafco.org for public
access and accountability. Public comments will be limited to three (3) minutes.
ROLLCALL VOTES ON ALL MOTIONS: As a continued courtesy to the public viewing the Zoom broadcast, all
votes taken during a teleconferenced meeting will be by roll call.
THANK YOU: The Commission appreciates the public’s adaptation and patience during this crisis and will
endeavor to refrain from placing non-essential items, or matters of significant public interest on the agenda until
such time greater public participation can be reasonably accommodated.
Please click the link below to join the meeting or utilize the telephone option (audio only)
1. JOIN MEETING:
https://us02web.zoom.us/j/83003745526?pwd=dFZxVWJ2NUFtd0JrWG45WTVuTkZpdz09
Passcode: 062514
2. Or Telephone:
Dial (for higher quality, dial a number based on your current loca tion):
US: +1 669 900 9128or +1 669 444 9171 or +1 719 359 4580
Webinar ID: 830 0374 5526
Passcode: 062514
Butte Local Agency Formation Commission – May 2, 2024 Agenda - Page 2
AGENDA
ALL ITEMS ARE OPEN FOR PUBLIC COMMENT
1. CALL TO ORDER
1.1 Roll Call
2. CONSENT AGENDA
2.1 Approval of the Minutes of April 4, 2024
3. NOTICED PUBLIC HEARINGS:
3.1 Review and Consideration of Final Budget for Fiscal Year 2024/25 (Continued from April 4, 2024)
The Commission will consider for adoption the F inal Budget for Fiscal Year 2024/25. ACTION
REQUESTED: 1) Receive comments from the public and affected agencies; 2) Provide direction to
staff of any recommended changes to the Proposed Budget; 3) Adopt Resolution No. 5 2023/24
approving the Final Budget for FY 2024/25 and transmit to affected agencies.
3.2 20-08 – City of Oroville – City of Oroville Public Review Draft Municipal Service Review Update
The Commission will consider and adopt an updated Municipal Service Review Update for
the City of Oroville. The Municipal Service Review is a broad evaluation of the agency’s services,
boundaries, and governance among others. ACTION REQUESTED: Adopt Resolution No. 4
2023/24 approving the City of Oroville Public Review Draft Municipal Service Review
4. REGULAR AGENDA
4.1 Items Removed from the Consent Agenda (If any)
4.2 Draft Investment Policy
At the April 4, 2024 meeting, the Commission requested further information regarding the
feasibility of investing a portion of the agency’s reserve funds outside of the County Treasury for the
purpose of realizing a higher rate of return on interest. Staff is recommending the Commission
consider the proposed Draft Investment Policy and provide further direction.
5. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA (If any)
6. REPORTS AND COMMUNICATION
6.1 Executive Officer’s Report
6.2 Correspondence: (If any)
7. ADMINISTRATION.
8. ADJOURNMENT NOTICE: Adjourn to Thursday, June 6, 2024 in the City of Oroville Council Chambers.
TO THOSE WHO PARTICIPATE IN LAFCO PROCEEDINGS:
* Government Code Section 84308 requires you to disclose campaign contributions to LAFCO Commissioners if they amount to $250 or more and were made within th e last
twelve months. Please announce your applicable campaign contributions when you speak.
* Any disabled person needing special accommodation to participate in the Commission proceeding is requested to contact LAFCo staff at (530) 538-7784 prior to meeting and
arrangements will be made to accommodate you.
* Any person may address the Commission during the "Public Comment.” Please see the rules regarding public comments below.
* Agenda documents relative to an Agenda item may be obtained from the Clerk of the Commission at a cost of $.10 per page.
RULES APPLYING TO PUBLIC COMMENTS
1. Members of the public wishing to address the Commission upon any subject within the jurisdiction of Butte LAFCO may do so upon receiving recognition from the Chair at the
appropriate time.
2. Comment on items not on the agenda should be made at the time indicated for “Public Comment” on the agenda. The Commission may not act on any matter so raised and
will have to put off action until a meeting at which the matter can be put on the agenda.
3. Comment on specific agenda items may be made during the discussion of that agenda item, upon recognition by the Chair.
4. After receiving recognition, please stand and state your name and address before making your presentation, so that the Clerk may take down this information.
5. All documents to be presented to the Commission will be given to the Clerk of the Commission (original and eleven copies) prior to Call of Order of meeting. Such documents
will be distributed to the Commission and made available for public inspection.
6. This agenda was mailed to those requesting notice and posted 72 hours in advance of the meeting at the following locations: LAFCo front entrance.
M E M O R A N D U M
TO: Local Agency Formation Commission
FROM: Budget Committee
SUBJECT: Agenda Item 3.1 – Review and Consideration of Final Budget for FY 2024/25
DATE: April 4, 2024 for the Meeting of May 2, 2024
____________________________________________________________________________
On April 4, 2024, the Commission reviewed and approved the Proposed Budget for FY 2024/25,
as unanimously recommended by the Budget Committee, and continued the item to May 2,
2024 for final adoption. Pursuant to California Government Code Section 56381, the Proposed
Budget has been circulated to all affected agencies. Aside from the initial meeting of the Budget
Committee on March 19, 2024, no comments have been received throughout the budget
proceedings for Fiscal Year 2024/25.
The Final Budget for FY 2024/25, as presented:
1. Continue to place language within the budget resolution that advises member agencies
of the potential need to incrementally increase agency contribution rates in order to
achieve the state mandated responsibilities consistent with GC56381; and
2. Approves a four percent cost of living adjustment (COLA) to the currently adopted Salary
Plan, as amended May 4, 2023.
ACTION REQUESTED:
Receive comments from the public and affected agencies and adopt Resolution No. 05 2023/24
approving the Final Budget for FY 2024/25.
Attachments:
1. Proposed Final Budget for FY 2024/25
2. Resolution No. 05 2023/24
Agenda Item 3.1
Base Special Base Special
Budget Projects Budget Projects
441000 Interest 15,000 - 15,000 12,000 - 12,000
441001 Unrealized Gain/Loss - - - - - -
453000 Other Government Agencies (County)355,683 - 355,683 355,683 - 355,683
453000 Other Government Agencies (Cities)355,683 - 355,683 355,683 - 355,683
453000 Other-In-Lieu Revenue (Special Districts)79,043 - 79,043 79,043 - 79,043
454000 Other-In-Lieu Revenue - - - - -
462005 Charges for Services - Other 50,083 - 50,083 55,009 - 55,009
473000 Miscellaneous Revenue 6,000 - 6,000 6,000 - 6,000
473000 Miscellaneous Revenue (SOI Trust Fund)20,000 - 20,000 20,000 - 20,000
Total Funding Sources 881,492 - 881,492 883,418 - 883,418
EXPENDITURES
Salaries and Wages
511000 Regular Wages 422,000 - 422,000 434,500 - 434,500
Total Salaries and Wages 422,000 - 422,000 434,500 - 434,500
Benefits
512000 Retirement 94,000 - 94,000 109,000 - 109,000
513000 Employee Group Insurance 97,000 - 97,000 100,500 - 100,500
515000 FICA/Medicare/OASDI 32,300 - 32,300 6,300 - 6,300
516000 Other Benefits 3,920 - 3,920 32,200 - 32,200
227,220 - 227,220 248,000 - 248,000
Total Salaries and Wages and Benefits 649,220 - 649,220 682,500 - 682,500
Services & Supplies
523000 Communications 3,942 - 3,942 3,942 - 3,942
525000 Household Expense 1,000 - 1,000 1,000 - 1,000
526000 Insurance 6,551 - 6,551 7,000 - 7,000
531000 Memberships 8,000 - 8,000 8,600 - 8,600
533000 Office Supplies 6,000 - 6,000 7,000 - 7,000
534000 Professional & Specialized Services 94,889 - 94,889 80,689 80,689
535000 Publication & Legal Notice 3,500 - 3,500 3,500 - 3,500
537000 Rents/Leases Buildings & Improvements 16,350 - 16,350 16,647 - 16,647
539000 Special Departmental Expense 7,000 - 7,000 8,000 - 8,000
540000 Transportation/Travel 22,040 - 22,040 24,540 - 24,540
541000 Utilities 8,000 - 8,000 10,000 - 10,000
Total Services & Supplies 177,272 - 177,272 170,918 - 170,918
Appropriations
580010 Appropriation Contingency 30,000 - 30,000 30,000 - 30,000
101001 Appropriation Reserve 25,000 - 25,000 - - -
Total Appropriations 55,000 - 55,000 30,000 - 30,000
Total Services & Supplies and Appropriations 232,272 - 232,272 200,918 - 200,918
Total 881,492 - 881,492 883,418 - 883,418
Attachment 1
FUNDING SOURCES
Total Benefits
Total Total
Butte Local Agency Formation Commission
Proposed Final Budget for FY 2024/25
2023/24 2024/25
Adopted: May 4, 2023 Proposed Final
1
2
Proposed Final Budget Narrative for Fiscal Year 2024-2025
May 2, 2024
FUNDING SOURCES:
441000 – Interest
$12,000
Interest income is accrued on treasury cash.
453000 – Other Govt. Agencies (County, Cities, Special Districts)
$790,409
Allocation and Proportionate Share of Funding Requirement:
County @ 45% $355,683
Cities @ 45% $355,683
Special Districts @ 10% $79,043
Calculations are prepared by the Butte County Auditor. Individual city shares are based on revenue as
reported in the most recent edition of the Cities Annual Report published by the State Controller.
Individual special district shares are based on revenues as reported in the most recent report of the
“Financial Transactions Concerning Special Districts” published by the State Controller.
461400 – Auditing & Accounting Fees
$0
Auditor-Controller administrative fee.
462000 – Charges for Services - Other
$55,009
Pursuant to the adopted Fee Schedule, application filing fees are charged to applicants for the processing
of applications submitted for sphere of influence amendments, formations of special districts and changes
of organization and reorganization. Application processing fees vary widely depending on the complexity
of the action requested.
473000 – Miscellaneous Revenue
$6,000
CALAFCo Stipend.
473000 – Miscellaneous Revenue (SOI Trust Fund)
$20,000
Restricted monies held within the Sphere Trust Fund for the explicit purpose of funding Commission
directed staff level review and maintenance of municipal service reviews and sphere of influence plans
and related actions
3
EXPENDITURES:
511000 – Salaries and Wages
$434,500
Salaries reflect base wages pursuant to the adopted Salary Plan.
512000, 513000, 515000 and 516000 – Benefits
$248,000
Retirement, including UAL, GASB and Survivor; Deferred Compensation & Medicare; State
Unemployment Insurance, Employment Training & State Disability Insurance; Health, Dental & Vision;
Employee Assistance Program; and Basic/Long Term Life Insurance.
523000 – Communications
$3,942
Telephone charges ($3,102) and cell phone allowance ($840).
525000 – Household Expense
$1,000
Toiletries, cleaning supplies, floor tile buffing and other household items.
526000 – Insurance
$7,000
Property and General Liability Coverage.
531000 – Memberships
$8,600
Memberships to professional organizations, including various publications and subscriptions that support
staff development on current issues affecting the agency's responsibilities.
533000 – Office Expense
$7,000
Office supplies, including computer software upgrades.
534000 – Professional & Specialized Services
$80,689
Worker’s Compensation Insurance ($3,300); Annual Audit, including CalPERS GASB Reporting
($12,500); Legal Counsel ($26,458); GIS Mapping ($18,000); Paylocity ($5,000); County Treasurer-Tax
Collector ($350); County Auditor-Controller ($3,401); County Human Resources ($5,000); and County
Information Systems ($6,680).
535000 – Publication & Legal Notice
$3,500
Legal notice publishing, as required by LAFCO Policies and State Law.
537000 – Rents/Leases Buildings & Improvements
$16,647
Office space, pursuant to H.P. Downer Business Center, LLC Lease Agreement ($16,047); Office space
security ($600).
539000 – Special Departmental Expense
$8,000
Website maintenance, including security updates; professional development/training, etc., ($5,437);
County Copier services ($1,563) and postage ($1,000).
4
Expenditures: Continued
540000 – Transportation/Travel
$24,540
Attendance at conferences, meetings, trainings; and CALAFCO participation ($13,500); and vehicle
expense reimbursements ($11,040).
541000 – Utilities
$10,000
Electricity, natural gas, water, sewer, garbage disposal, janitorial and landscaping.
Appropriations:
Contingency
$30,000
Unanticipated costs, i.e., budget shortfall coverage, special studies or legal fees.
Reserve
$0
Isolated funding for accrued leave liabilities and other post employment benefits.
1
RESOLUTION NO. 05 2023/24
RESOLUTION ADOPTING THE
BUTTE LOCAL AGENCY FORMATION COMMISSION
FINAL BUDGET FOR FISCAL YEAR 2024/25
WHEREAS, the Cortese-Knox-Hertzberg Act of 2000 requires that each LAFCO
within the State of California adopt a budget pursuant to Government Code Section
56381(a); and
WHEREAS, at a minimum, the proposed and final budget shall be equal to the
budget adopted for the previous fiscal year unless the commission finds that reduced
staffing or program costs will nevertheless allow the commission to fulfill the purposes
and programs of this chapter pursuant to Government Code Section 56381(a); and
WHEREAS, the Butte Local Agency Formation Commission has heretofore
approved a Proposed Budget for the Commission and held a duly noticed hearing
thereon as required by law on April 4, 2024 for the purpose of developing a Final
Budget for the Fiscal Year 2024/25; and
WHEREAS, the Proposed Final Fiscal Year 2024/25 Budget has been circulated
to all affected agencies pursuant to Government Code Section 56381(a); and
WHEREAS, the Butte Local Agency Formation Commission hereby advises
member agencies of the potential necessity to incrementally increase agency
assessment rates in the fiscal years to follow in order for the Commission to achieve its
expanding state mandated responsibilities, consistent with Government Code Section
56381; and
NOW, THEREFORE, BE IT RESOLVED by the Butte Local Agency Formation
Commission, that the Proposed Budget is hereby adopted as the Final Budget for
Fiscal Year 2024/25 for the Butte Local Agency Formation Commission; which approves
a four percent cost of living adjustment (COLA) to the currently adopted Salary Plan, as
amended May 4, 2023; and
BE IT FURTHER RESOLVED that aforementioned Final Budget for Fiscal Year
2024/25 is officially adopted and ordered to be circulated to all affected agencies
pursuant to Government Code Section 56381(a); and
PASSED AND ADOPTED by the Butte Local Agency Formation Commission
this 2nd day of May 2024 by the following vote:
Attachment 2
2
RESOLUTION NO. 05 2023/24
AYES:
NOES:
ABSENT:
ABSTAINS:
ATTEST:
___________________________ ____________________________________
Stephen Lucas, William Connelly, Chair
Executive Officer Butte Local Agency Formation Commission