HomeMy WebLinkAboutADM-25-0022 ApplicationMark Michelena AG-160 X X
X-25-0022
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Outdoor Festival Definition: An outdoor gathering which will include for three hours or more one hundred or more individuals for the purpose of participation in or otherwise attending a musical,
theatrical or other type of event. An outdoor festival does not include any event conducted at parks, fairgrounds or other outdoor facilities improved with adequate permanent facilities to accommodate the anticipated participants and attendees.
An application for an Administrative Permits for Outdoor Festivals must include an Event Management Plan and Hazard Management Plan as set forth under Butte County Code Section 24-174.1 E. 5 and 6:
5. Event Management Plan. A detailed explanation of the applicant’s program and plans to provide
security protection, water supply, food supply, sanitation facilities, medical facilities and services, vehicle parking space, vehicle access (including written permission of property owners on any privately maintained roads which will be utilized for ingress or egress) and on- and off-site traffic control, fire protection and
use and control of public address systems. If it is proposed or expected that spectators or participants will remain at night or overnight, the arrangements for illuminating the premises and for camping or similar facilities shall also be explained. The applicant’s plans to provide for numbers of individuals in excess of the estimate and provisions for cleanup of the premises and removal of rubbish after the festival has concluded shall be included.
6. Hazard Management Plan. A detailed explanation of the applicant’s plan for policing the activity with particular emphasis on the control and prevention of alcoholic and drug consumption, open fires, fireworks and firearms.
Administrative Permits for Outdoor Festivals are subject to Operation and Development Standards as set forth under Butte County Code Section 24-174.1 F., shown below:
1. Festival Management.
a. Applicant shall provide a name and text-enabled phone number for an on-site contact available during
the festival hours.
b. Applicant shall provide sufficient onsite security personnel each possessing a valid California Department of Consumer Affairs Bureau of Security and Investigative Services Security Guard Registration.
c. Amplified sound shall be limited 10:00 a.m. to 10:00 p.m. on Weekdays and 10:00 a.m. to 11:00 p.m. on Weekends.
2. Public Health Department, Environmental Health Division.
a. Applicant shall satisfy all Environmental Health Requirements for Community Event Organizer and
Vendor permits. Applicant is encouraged to consult with Environmental Health Consumer Protection staff as early in the event planning process as possible to ensure compliance with permit requirements. Applications must be submitted at least two weeks prior to your event to ensure adequate time to contact and permit food vendors. Any vendors who have not been contacted/permitted may not operate at your event.
b. Applicant shall provide documentation of the proposed source of potable water, including bacteriological and nitrate test results and verification of availability of adequate quantity of potable water if an onsite well is to be used. Provide information regarding handling of potable water, i.e. will portable containers be used for transportation of water, how containers will be cleaned and sanitized, etc. Inspection of water system may be required to verify source protection and adequacy of backflow prevention devices, if needed. Applicant shall supply the Environmental Health Division with a clean bacteriological sample taken from one of the hose-bibs drawing from that well as well as nitrate results
PERMIT REQUIREMENTS
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indicating Maximum Contaminant Level (MCL) below 10mg/L.
c. Applicant shall provide details regarding proposed management of solid waste, i.e. will a permitted solid waste hauler provide and remove dumpsters? Which vendor, how many dumpsters, etc. Applicant shall provide contact information for the contracted waste hauler. Site map shall show the location of waste/recycling receptacles.
d. Applicant shall provide information regarding the number of portable toilet facilities and related hand washing stations. Applicant shall provide the Environmental Health Division with contact information for the contracted portable toilet supplier. Site map shall show the location of all portable toilets and hand-washing stations. Two portable toilets up to first 100 people is suggested with one portable toilet for each additional 100 individuals above that.
e. Applicant shall provide information regarding proposed handling of wastewater generated from temporary food facilities and other activities to the satisfaction of the Environmental Health Division.
Applicant shall outline how food vendors will dispose of any waste and/or wastewater generated from food preparation.
f. Applicant shall provide a site map that includes all event facilities, location of food vendors, the location of all restrooms and portable toilet facilities, all hand washing stations, and all solid waste
receptacles and dumpsters. Applicant may be required by other divisions to provide further information on site map.
3. Butte County Public Works Department.
a. The applicant shall contact Butte County Public Works to determine the necessity of temporary traffic control and/or encroachment permits for sign placement in the County’s right of way.
b. The applicant shall contact California Highway Patrol a minimum if 2 weeks prior to the event to inform them of the event and hours of operation.
c. The applicant shall contact Butte County Public Works to determine standards for the placement of fee attendant/parking kiosks, if required.
d. The applicant shall contact Butte County Public Works to determine any other traffic management requirements.
4. Butte County Fire.
a. Outdoor assembly events are regulated by Section 3106 of the California Fire Code. Butte County Fire Department requires the applicant to submit detailed plans which include:
1. Access for emergency equipment and parking areas, including any barriers such as portable fencing
2. Fire service features (water/hydrant locations)
3. Expected attendance and exit routes
4. A Public Safety plan (CFC 403.11.2) including contact information
5. A Vegetation Management Plan
6. Proposed cooking appliance or open flame use and how they will be protected
7. Proposed use, storage, or handling of any flammable or combustible liquids and locations
8. Liquified petroleum gas use and locations
9. Electrical equipment, generator location, and wiring layout
10. Portable fire extinguisher locations
11. Tents, Temporary Stage Canopies, and/or Membrane Structure’s location and size
An inspection of the facility/ event may be required and will be performed by CAL FIRE/Butte County Fire Department personnel. Further information may be obtained by contacting the Butte County Fire Marshall’s Office.
Outdoor Festival Administrative Permit
Event: Harvest Dinner at Llano Seco Rancho
Date/Hours: Saturday, October 18th, 2025, from 5-9pm.
Contacts: Cynthia Perrine, Executive Director (530) 894-7738
Brandt Edgar, Ranch Manager (530) 342-0839
Description of Event: This is a farm to table fundraising dinner for the local nonprofit, Northern
California Regional Land Trust. This event will include a 4-course meal with wine tasting and live
music.
Event Management Plan: This is an annual event that we had at Eagle Creek Ranch last year. We
followed all the steps to obtain our ABC Daily License Application last year, so we are familiar with
what is required.
This event takes place on Llano Seco Rancho, 8369 Hugh Baber Lane, Chico, CA. As this is private
property, the only admitted attendees to the event will be advanced-ticket holders. No one other
than ticket holders will be permitted to enter the property. Once on the property, attendees will only
be allowed to be in the event area. Ranch and NCRLT staff will be on site at all times of the event to
ensure that no one leaves the permitted event space.
Catering is by Soulfull Catering Company. They are a fully licensed and permitted catering company
providing all water, beverages, and food for the event. They will bring the water and food to the event
site on the day of the event, and remove all excess and waste products after the event.
The event site has self-contained restroom facilities with proper sanitation and hand washing
stations, which will be located near the event area and remain open and fully stocked during the
event.
The designated parking area for all attendees is located near the event space on the property, with
staff on site to direct and coordinate the parking, and a clear distinction between the parking area
and the event space.
Hazard Management Plan: We will not have any open fires, fireworks, or firearms at this event. All
alcohol distribution will be closed 2 hours prior to the end of the event in order for all participants to
safely drive home. Drug consumption of any kind is not allowed. If any attendee is found in
possession of drugs, they will be required to leave the event via a safe method.
If a fire was to occur during the event, we would follow these steps:
1. Whoever is aware of the fire first, will contact NCRLT or ranch staff. The staff will reach out
to local emergency crews to make them aware of the fire.
2. All event attendees will safely and as quickly as possible leave the area and the property,
directed by NCRLT and Ranch staff, who will follow once all guests have evacuated.
3. The property has wells, water tanks, and hoses on site in case of emergency. These can be
assessed quickly, and before local emergency officials arrive, as necessary to mitigate the
risk of spreading.
*Bar area