HomeMy WebLinkAbout06.20.2024 Board Correspondence - FW_ Butte County Fair Board Minutes_ Feb, March, April and May.ATTENTION: This message originated from outside Butte County. Please exercise judgment before opening
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From:Clerk of the Board
To:Bennett, Robin; Clerk of the Board; Connelly, Bill; Cook, Holly; Cook, Robin; Durfee, Peter; Jessee, Meegan;
Kimmelshue, Tod; Kitts, Melissa; Lee, Lewis; Pickett, Andy; Ritter, Tami; Stephens, Brad J.; Sweeney, Kathleen;
Teeter, Doug; Zepeda, Elizabeth
Cc:Jessee, Meegan
Subject:Board Correspondence - FW: Butte County Fair Board Minutes: Feb, March, April and May
Date:Friday, June 21, 2024 4:43:18 PM
Attachments:March 12, 2024 Board Minutes.docx.pdf
February 13, 2024 Minutes.docx.pdf
April 9, 2024 minutes .docx (1).pdf
May 14 2024 Minutes .docx (1).pdf
Please see Board Correspondence -
From: Vanessa Wilson <admin@buttecountyfair.org>
Sent: Thursday, June 20, 2024 1:23 PM
To: Clerk of the Board <clerkoftheboard@buttecounty.net>
Subject: Butte County Fair Board Minutes: Feb, March, April and May
Thank you,
Vanessa Wilson
Admin Assistant
Butte County Fair
530 846-3626
530 282-8635
"Strive not to be a success but rather to be of value"
-A. Einstein
Minutes
BUTTE COUNTY FAIR ASSOCIATION
REGULAR BOARD OF DIRECTORS
April 9, 2024 at 6:00 p.m.
Regular Meeting
1.0 CALL TO ORDER – 6:05 PM
1.1 Roll Call of Directors: BROWN, BUSH, DEWELL, DONATI, JERNIGAN (via phone),
JONES, KIMMELSHUE (absent) and WHEELER
1.2 Recognition of Others Present: Matt Reed and Vanessa Wlson
1.3 Pledge of Allegiance to the Flag of the United States of America
1.4 Disclosure of Ex Parte Communications:
Director Brown and Joey Complimented the fair.
Director Donati and Andy Atkins discussed the Sponsor/Buyer Dinner. Matt will
reach out to Andy and clarify a few questions regarding the dinner.
2.0 CONSENT AGENDA ITEMS 2.1 THROUGH 2.6
2.1 Declaration of a Quorum
2.2 Excused Absences None
2.3 Approval of Association Minutes: March 12, 2024 Regular Meeting Minutes Page 5-9
2.3.1. Motion to approve the March 12, 2024 Minutes
2.3.1.1. First Bush Second Brown
Vote: Ayes: 4 Nays:0 Absent: 2 Abstain 1
2.4 Correspondence: Page # 10-12
2.4.1 Sarah Cumming, California Fair Alliance
Call To Action on AB 3053:
An act to amend Section 4501 of the Food and Agricultural Code, relating to fairs:
This bill would allow an exhibitor to withdraw from a terminal auction anytime
before the animal leaves the fairgrounds. Hearing Date April 10, 2024
2.4.1.1 Discussion: BCFA is not in favor, AB3053 likely will not pass.
2.4.2 California State Nonprofit Security Grant Program
2.4.2.1 Butte County Fair Association was selected to receive $131, 584.00
2.5 Interim Events Calendar: Page # 13
2.5.1 62 contracts to date, calendar is really picking up.
2.6 Motion to approve the Consent Agenda
2.6.1 First Dewell Second Wheeler
Vote: Ayes: 5 Nays: 0 Absent: 2
1
3.0 ACTION TO BE TAKEN ON ITEMS PULLED FROM THE CONSENT AGENDA
3.1 Item(s) pulled from Consent Agenda none
Motion to approve action as needed
4.0 COMMUNICATIONS FROM THE FLOOR: Presentations will be limited to five minutes. State
Law prohibits the Fair Board of Directors from voting on any item presented if it is not listed
on the agenda. Persons other than board members wishing to discuss agenda items may do
so at any time the item appears on the agenda. The Board President has the option of
moving the sequence of agenda items to meet time constraints and other circumstances as
needed. NONE
5.0 NEW BUSINESS
5.1 MISS BUTTE COUNTY ADVISORY COMMITTEE Page #14-27
5.1.1 MBCAC is requesting rule changes for 2024:
Information, Review, Discussion, Accept and or Approve.
5.1.1.1 Motion to approve MBCAC recommendation of rule changes on
Contestant Rules and Court Rule as highlighted/recommended from MBCAC
5.1.1.1.1 First Dewell Second Brown
Vote: Ayes:5 Nays:0 Absent 2
5.2 SPONSOR/BUYERS APPRECIATION DINNER See Catering Bids page # 28
5.2.1 Information, Review, Discussion, Accept and or Approve.
5.2.1.1 Motion to approve Sponsor/Buyer Appreciation Dinner, if needed
5.2.1.1.1 First Wheeler Second Bush
Vote: Ayes:5 Nays: 0 Absent 2
5.3 COMMITTEE ASSIGNMENT REVIEW: Page #29
5.3.1.Information, Review, Discussion, Accept and/or and Approve
5.3.1.1. Motion to Approve Committee changes: Remove Erin Dewell from
Marketing and Entertainment Committee.
5.3.1.1.1 First Wheeler Second Brown
Vote: Ayes: 5 Nays: 0 Absent: 2
5.4 RV PARK OPERATIONS:
5.4.1 Information, Review, Discussion, Accept and/or Approve
Discussion on Rates, Approval Process, Eviction process, Collecting Past Dues
5.4.1.1 Motion to Approve RV Park operations, if any
5.4.1.1.1 First_______ Second________Vote: Ayes: Nays:
2
6.0 OLD BUSINESS
6.2 Butte County Emergency Shelter MOU
6.1.1 Tabled. Waiting on Butte County to send an update.
Butte County has provided an MOU for use of ground during an emergency disaster. This
contract is from 2023-2026 and must be reviewed by the board.
7.0 CONTRACTS/AGREEMENTS:
7.1 2024 CATERING BIDS
7.1.1 Fair Staff, Sponsors Lounge, JLA, and the Directors Room
Information, Review, Discussion, Accept and/or and Approve.
7.1.1.1 Motion to approve the Catering Bids
7.1.1.1.1 First Wheeler Second Brown
Vote: Ayes: 5 Nays: 0 Absent 2
8 REPORTS:
8.1 FINANCIAL REPORT: The Financial Report is presented by the Fair CEO, Matt Reed
who will answer questions and provide updates where appropriate.
Board approval requested of the Financial Report.
Information, Review, Discussion, Accept and/or and Approve.
8.1.1. Motion to approve the Financial Report
8.1.1.1. First Bush Second Donati
Vote: Ayes: 5 Nays: 0 Absent 2
7.2 LIVESTOCK COMMITTEE REPORT: Please see Livestock Committee Meeting Minutes
Information,Discussion, Review, Accept and/ or Approve, if needed
7.2.1 Motion to approve Livestock Committee Report, Recommendations.
8.2.1.1 First ________Second________ Vote:Ayes:__ Nays:__
7.3 ENTERTAINMENT COMMITTEE REPORT: Please see Committee Meeting Minutes
Information, Discussion, Review, Accept and/ or Approve, if needed.
7.3.1 Motion to approve Entertainment Committee Report
7.3.1.1 First ________Second________ Vote:Ayes:__ Nays:__
7.4 FACILITIES/TAILGATE COMMITTEE REPORT:
Discussion, Review, accept and/ or Approve, if needed.
8.4.1 Motion to approve Finance/Tailgate Committee Report
8.4.1.1 First ________Second________ Vote:Ayes:__ Nays:_
7.5 FINANCE COMMITTEE:
7.5.1 Information, Review, Discussion, Accept and/or and Approve.
7.5.1.1 Motion to approve Finance Committee Report
7.5.1.1.1 First_____ Second: ______ Vote : Ayes: ___Nays:___
3
8.2 CEO REPORT PROVIDED BY CEO MATT REED:
The report is to provide insights into Fair Association Activity including Pool, RV
Park, Projects with the State and the County, Facility Maintenance, JLA, to give updates
on status of Fair Progress/ Changes, Upcoming Events, and New Ideas.
8.2.1 Information, Review, and Discussion
JLA Entries to Date: 82 Swine, 72 Turkey, 27 Steer, 25 Goats, 42 Lambs
2024 Sponsors: 11 Gold, 7 Blue. Working on Corporate Sponsors Modelo, Coors,
Banks.
Miss Butte County Applications 8
2024 Fair: 17 Food Concessions, 7 Sportsmans Expo, 18 Grounds and 20
Services agreements.
RV Park: 21 spaces occupied. 7 incoming 4.13.24
Laundry room: Complete, waiting for water heater instal & propane
Entertainment: Team Roping Logo, Derby moved to Sunday, Saturday Concert
Volunteer Day April 27, 2024 8am-noon Lunch provided. Please come!
Gym Heaters complete
Refuge A/C complete
Office roof leak fixed. County has reinsulated the restroom and will come in and
re-tile the ceiling.
CalOES Security Grant acceptance letter
Currently applying for an LAC grant, and looking for others.
Director Erin Dewell was presented with a beautiful Buckle for her service of 2
terms as Board President.
9.0 DIRECTORS COMMENTS/QUESTIONS:
BROWN: None
BUSH: JLA doing dinner this year? They will hold off until next year.
DEWELL: Impressed with Matts drive and determination for finding new revenue, admirable
DONATI: The grounds look great, really beautiful. Sponsors have mentioned Matt has reached
out personally and they like that. These Meetings are much more enjoyable.
JERNIGAN: (Via phone) Love ya all enough to not come in and get you sick.
JONES:Thanks Matt and Vanessa for all your hard work. I love the positive attitude. Thank you
both.
KIMMELSHUE: Absent
WHEELER: Ditto, everyone pulling their weight.
10.0 ADJOURN REGULAR MEETING OF THE BUTTE COUNTY FAIR ASSOCIATION:
11.0 CALL CLOSED SESSION TO ORDER:
11.1 Public Employee Employment, Appointment, Recruitment, Performance
Evaluations, including goals, pursuant to Government Code Section 54957
11.0 RECONVENE REGULAR BOARD MEETING:
4
11.1. Report on Closed session, action, direction or information
9.0 NEXT MEETING OF THE BOARD OF DIRECTORS: May 14, 2024 6PM
10.0 ADJOURN 7:16 PM
To CSA 34 Committee meeting
Respectfully Submitted By Vanessa Wilson
5
MINUTES
BUTTE COUNTY FAIR ASSOCIATION
REGULAR BOARD OF DIRECTORS
February 13, 2024 at 6:00 p.m.
Regular Meeting
1.0 CALL TO ORDER –
1.1 Roll Call of Directors: BROWN AB, BUSH, DEWELL AB, DONATI L, JERNIGAN, JONES,
KIMMELSHUE AB and WHEELER
1.2 Recognition of Others Present: Debbie Hoffman, Vanessa Wilson, Matt Reed
1.3 Pledge of Allegiance to the Flag of the United States of America
1.4 Disclosure of Ex Parte Communications: None
2.0 CONSENT AGENDA ITEMS 2.1 THROUGH 2.6
2.1 Declaration of a Quorum: 5 members present
2.2 Excused Absences None
2.3 Approval of Association Minutes:
2.3.1 January 9, 2024 Annual Meeting Minutes
2.3.1.1 Motion to approve the January 9, 2024 Minutes
2.3.1.1.1 First: Jernigan Second:Wheeler Vote: Ayes: 4, Nays:0, Absent: 3
2.4 Correspondence: RP Portables Bid
2.5 Interim Events Calendar: Page 11 in packet
2.6 Motion to approve the Consent Agenda
2.6.1 First: Jernigan Second: Bush Vote: Ayes: 4,Nays:0, Absent 3
3.0 ACTION TO BE TAKEN ON ITEMS PULLED FROM THE CONSENT AGENDA
3.1 Item(s) pulled from Consent Agenda None
Motion to approve action as needed
4.0 COMMUNICATIONS FROM THE FLOOR: Presentations will be limited to five minutes. State
Law prohibits the Fair Board of Directors from voting on any item presented if it is not listed
on the agenda. Persons other than board members wishing to discuss agenda items may do
so at any time the item appears on the agenda. The Board President has the option of
moving the sequence of agenda items to meet time constraints and other circumstances as
needed.
4.1 Debbie Hoffman, Butte County Fair ’s Stills Coordinator: Presented the Board with
the 2024 Guide Book, shared information on upcoming events, spoke on potential changes
1
for 2024 (see item 5.2). Divisions removed, added and the exciting partnership with Grow
Manufacturing. 26 currently enrolled in the industrial arts division.
5.0 NEW BUSINESS
5.1 AUDIT POLICY NEEDS TO BE UPDATED: Current in packet pg 13-17
5.1.1 Information, Review, Discussion, Accept and/or and Approve.
5.1.1.1 Motion to Approve Audit Policy.
Updates/Changes: Prior Audit policy had depreciable items value set at
$500.00. Recommendation is changing that to $2500.00 and our JLA line of credit
set at $200,000.00, is outdated and needs to be adjusted to what is actually done
that amount is $300,000.00.
5.1.1.1.1 First: Jernigan Second: Donati Vote: Ayes: 4, Nays:0 Absent:3
5.2 STILLS AND EXHIBITS
2024 Youth Competition: Change entries to free
52.1.1 Information, Review, Discussion, Accept and/or and Approve.
5.2.1.1. Motion To Approve Eliminating Youth Competition Fee.
Making Youth categories entries Free.
5.2.1.1.1 First: Jernigan Second Bush Vote: Ayes: 4 Nays: 0
Absent 3
5.3 COMMITTEE ASSIGNMENT REVIEW: Current Committees in packet pg 18:
5.3 Tabled for a full Board
5.3.1.Information, Review, Discussion, Accept and/or and Approve
5.3.1.1. Motion to Approve Committee changes, if any
5.3.1.1.1 First_______ Second________Vote: Ayes: Nays:
6.0 OLD BUSINESS
CONTRACTS/AGREEMENTS:
6.1 Butte County Emergency Shelter MOU: Tabled.
6.1.1 Waiting on Butte County to send an update.
Butte County has provided an MOU for use of ground during an emergency
disaster. This contract is from 2023-2026 and must be reviewed by the board.
Information, Review, Discussion, Accept and/or and Approve.
6.1.1 Motion to approve Butte County Emergency Shelter MOU as recommended
by Finance Committee: With changes
6.1.1.1 Changes: Removal of contractor providing a generator in the event
of a power outage. We do not have a generator and costs associated are
potentially too much.
2
6.1.1.1 1 First:_____ Second:______ Ayes: __ Nays:__ Vote___
6.2 CEO CONTRACT REVISION-
6.2.1 See Finance committee Recommendations. Minutes from that meeting
Page #32 in the Board packet.
6.2.1.1 Finance committee recommends the CEO contract to be reviewed
by a lawyer.
As Recommended by Robin Hauck that the CEO contract be reviewed by a
contracts lawyer to confirm it is a sound and professional contract
.Information, Review, Discussion, Accept and/or and Approve.
6.2.1 Motion to approve the recommendation from the Finance committee to
have the CEO contract reviewed by a contract lawyer.
6.2.1.1 First:_______ Second: _______ Ayes:__ Nays: ___ Vote ___
7 REPORTS:
7.1 FINANCIAL REPORT: The Financial Report is presented by the Fair CEO, Matt Reed
who will answer questions and provide updates where appropriate.
Board approval requested of the Financial Report.
7.1.1 Information, Review, Discussion, Accept and/or and Approve.
7.1.1.1 Motion to approve the Financial Report
7.1.1.1.1 First: Bush Second: Donati Vote:Ayes:4 Nays:0 Absent 3
7.2 LIVESTOCK COMMITTEE REPORT: Please see Livestock Committee Meeting Minutes
Information, Discussion, Review, Accept and/ or Approve, if needed
7.2.1 Motion to approve Livestock Committee Report, Recommendations.
Recommendations:
$35 check fee if the check is refused by the bank.
Small animals: No Bid will be resold at an amount decided by the board.
Large animal No Bid will be resold at the market price for that week.
Commission and fees will be taken out of the exhibitor check on all animals,
regardless of Bid or No Bid.
Min Weight change:
Steers 1100 lbs
Market Lambs 110 Lbs
Market Swine 210 lbs
Market Rabbits 3.5 lbs
Rabbit Max Weight change to 5.5 lbs
Steer pay weight increased to 1350 lbs.
Steer commission increase to 5% (up from 4.5%)
8.2.1.1 First Jernigan Second: Donati Vote:Ayes:4 Nays:0 Absent 3
3
7.3 ENTERTAINMENT COMMITTEE REPORT: Please see Committee Meeting Minutes
Information, Discussion, Review, Accept and/ or Approve, if needed.
7.3.1 Motion to approve Entertainment Committee Report
7.3.1.1 First Bush Second Wheeler Vote: Ayes: 4 Nays: 0 Absent 3
8.4 FACILITIES/TAILGATE COMMITTEE REPORT:
Discussion, Review, accept and/ or Approve, if needed.
8.4.1 Motion to approve Finance/Tailgate Committee Report
8.4.1.1 First ________Second________ Vote:Ayes:__ Nays:_
7.4 FINANCE COMMITTEE: Handout
7.4.1 Information, Review, Discussion, Accept and/or and Approve.
7.4.1.1 Motion to approve Finance Committee Report
7.4.1.1.1 First Jernigan Second: Bush Vote: Ayes:4 Nays:0 Absent 3
7.5 CEO REPORT PROVIDED BY MATT REED:
The report is to provide insights into Fair Association Activity including Pool, RV
Park, Projects with the State and the County, Facility Maintenance, JLA, to give updates
on status of Fair Progress/ Changes, Upcoming Events, and New Ideas.
7.5.1 Information, Review, and Discussion
Rv park: 21. Laundry facility update: Electric trenched, Bluetooth payment
system received, water heater onsite, hoping to have it up and running
March/April.
Fair Contracts are going out to food vendors and service agreements and
contracted employees.
Volunteer Day meetings have started. We don't have very many small
projects, looking to the community to see where we can help. Some ideas via
board : Discovery Gridley Boxes, Pig arena layout reconfigure, Post office, flowers
in the sign box E Gridley Rd.
Farmers Hall Gym Heaters moving forward with that.
Refuge AC unit. Arena Concessions needs some attention.
Pool Leaking water, still not determined if it is something that will close it
down.
8.0 DIRECTORS COMMENTS/QUESTIONS:
BROWN Absent
BUSH: None
DEWELL Absent
4
DONATI Happy Valentines Day
JERNIGAN Yes, Thank you for Dinner Kari and Tom.
JONES Thank you team!
KIMMELSHUE Absent
WHEELER Great Job everybody. Happy Valentine's Day.
10.0 ADJOURN REGULAR MEETING OF THE BUTTE COUNTY FAIR ASSOCIATION:
11.0 CALL CLOSED SESSION TO ORDER:
11.1 Public Employee Employment, Appointment, Recruitment, Performance
Evaluations, including goals, pursuant to Government Code Section 54957
11.0 RECONVENE REGULAR BOARD MEETING:
11.1. Report on Closed session, action, direction or information only.
9.0 NEXT MEETING OF THE BOARD OF DIRECTORS:
March 12, 2024 6PM
10.0 ADJOURN 7:23 PM
Respectfully Submitted By Vanessa Wilson
Approved by _________________________________________________
Board President Date
5
6
MINUTES
BUTTE COUNTY FAIR ASSOCIATION
REGULAR BOARD OF DIRECTORS
March 12, 2024 at 6:00 p.m.
Regular Meeting
1.0 CALL TO ORDER – 6:05 PM
1.1 Roll Call of Directors: BROWN, BUSH, DEWELL AB, DONATI, JERNIGAN AB, JONES,
KIMMELSHUE and WHEELER
1.2 Recognition of Others Present: Evelyn Fiscus, Vanessa Wilson, CEO M. Reed
1.3 Pledge of Allegiance to the Flag of the United States of America
1.4 Disclosure of Ex Parte Communications:
1.4.1 Jones: Discussed Sponsor/Buyer dinner with Andy Atkins.
1.4.2 Donati: Discussed Grandstand Box seating with Brian Bassett.
2.0 CONSENT AGENDA ITEMS 2.1 THROUGH 2.6
2.1 Declaration of a Quorum Declared
2.2 Excused Absences None
2.3 Approval of Association Minutes:
2.3.1 February 13, 2024 Annual Meeting Minutes
2.3.1.1 Motion to approve the February 13, 2024 Minutes
2.3.1.1.1 First Wheeler Second Donati Vote: Ayes: 5 Nays: 0 Absent: 2
2.4 Correspondence: None
2.5 Interim Events Calendar see page 10 in packet:
2.6 Motion to approve the Consent Agenda
2.6.1 First Kimmelshue Second Bush Vote: Ayes:5 Nays:0 Absent: 2
3.0 ACTION TO BE TAKEN ON ITEMS PULLED FROM THE CONSENT AGENDA
3.1 Item(s) pulled from Consent Agenda none
Motion to approve action as needed
4.0 COMMUNICATIONS FROM THE FLOOR: Presentations will be limited to five minutes. State
Law prohibits the Fair Board of Directors from voting on any item presented if it is not listed
on the agenda. Persons other than board members wishing to discuss agenda items may do
so at any time the item appears on the agenda. The Board President has the option of
moving the sequence of agenda items to meet time constraints and other circumstances as
needed.
1
5.0 NEW BUSINESS
5.1 2024 FAIR POSTER APPROVALS
Information, Review, Discussion, Accept and or Approve.
Evelyn Fiscus presented the Board of directors 3 different Posters for the 2024
Fair. Board agreed that poster #3 (all in) best described the happening at the fair this year.
Titled Destination Family Fun with Sportsman Expo, Farm animals, Game animals, and carnival
art..
5.1.1.1 Motion to approve 2024 Fair Poster: Poster #3 “All in”
5.1.1.1.1 First Wheeler Second Bush Vote: Ayes:5 Nays: 0 Absent: 2
5.2 SPONSOR/BUYERS APPRECIATION DINNER Tabled for more information.
5.2.1 Information, Review, Discussion, Accept and or Approve. Date is set for
Wednesday August 21, 2024 location and exact time, menu and other details will be worked out
after another meeting with Andy. Tabled for more information.
5.2.1.1 Motion to approve Sponsor/Buyer Appreciation Dinner, if needed
5.2.1.1.1 First_______ Second_________ Vote: Ayes: Nays:
5.3 COMMITTEE ASSIGNMENT REVIEW: Page 11 Tabled for Full Board
5.3.1.Information, Review, Discussion, Accept and/or and Approve
Kari Wheeler mentioned she’d like to move to the Large animal
Committee eventually. No vote, No change as of now.
5.3.1.1. Motion to Approve Committee changes, if any
5.3.1.1.1 First_______ Second________Vote: Ayes: Nays:
5.4 PUBLIC EVENTS RENTAL RATES
5.4.1 Information, Review, Discussion, Accept and/or Approve
Creating a new Interim Rental Application for Public Events. The prices would be
on an individual basis, subject to questions such as: ticket sales price, estimated attendance,
type of event, how many days, etc. CEO Reed will set price(s) per applicant's answers.
5.4.1.1 Motion to Approve Public Event Rental Rates Adjustments:
5.4.1.1.1 First Donati Second BrownVote: Ayes: 5 Nays: 0 Absent 2
5.5 RV PARK OPERATIONS : Tabled for more information.
5.5.1 Information, Review, Discussion, Accept and/or Approve
Short discussion on Rates, Eviction process, collecting Past Due Rent. Tabled
5.5.1.1 Motion to Approve RV Park operations, if any
5.5.1.1.1 First_______ Second________Vote: Ayes: Nays:
2
6.0 OLD BUSINESS
CONTRACTS/AGREEMENTS:
6.1 Butte County Emergency Shelter MOU
6.1.1 Tabled. Waiting on Butte County to send an update.
Butte County has provided an MOU for use of ground during an emergency disaster. This
contract is from 2023-2026 and must be reviewed by the board. Information, Review,
Discussion, Accept and/or and Approve.
6.1.1 Motion to approve Butte County Emergency Shelter MOU as recommended
by Finance Committee: With changes
6.1.1.1 Changes: Removal of contractor providing a generator in the event
of a power outage. We do not have a generator and costs associated are
potentially too much.
6.1.1.1 1 First:_____ Second:______ Ayes: __ Nays:__ Vote__
7 REPORTS:
7.1 FINANCIAL REPORT: The Financial Report is presented by the Fair CEO, Matt Reed
who will answer questions and provide updates where appropriate.
Board approval requested of the Financial Report.
7.1.1 Information, Review, Discussion, Accept and/or and Approve.
Discussion: Financials look good. State Allocation funds, Training, Construction in
progress: heater work, laundromat (fixed assets) all are proper categories. P&L is good.
Some discussion on Money Market funds interest rates and potentially moving some funds
to a CD.
Discussion on Changing the name of the JLA BMO Checking account to Auction
funds/committee.
7.1.1.1 Motion to approve the Financial Report as presented.
7.1.1.1.1 First Kimmelshue Second Bush Vote: Ayes:5 Nays:0 Absent 2
7.2 LIVESTOCK COMMITTEE REPORT: Please see Livestock Committee Meeting Minutes
Information,Discussion, Review, Accept and/ or Approve, if needed
7.2.1 Motion to approve Livestock Committee Report, Recommendations.
8.2.1.1 First ________Second________ Vote:Ayes:__ Nays:__
7.3 ENTERTAINMENT COMMITTEE REPORT: Please see Committee Meeting Minutes
Information, Discussion, Review, Accept and/ or Approve, if needed.
7.3.1 Motion to approve Entertainment Committee Report
7.3.1.1 First ________Second________ Vote:Ayes:__ Nays:__
3
8.4 FACILITIES/TAILGATE COMMITTEE REPORT:
Discussion, Review, accept and/ or Approve, if needed.
8.4.1 Motion to approve Finance/Tailgate Committee Report
8.4.1.1 First ________Second________ Vote:Ayes:__ Nays:_
7.4 FINANCE COMMITTEE:
7.4.1 Information, Review, Discussion, Accept and/or and Approve.
7.4.1.1 Motion to approve Finance Committee Report
7.4.1.1.1 First_____ Second: ______ Vote : Ayes: ___Nays:___
7.5 CEO REPORT PROVIDED BY MATT REED:
The report is to provide insights into Fair Association Activity including Pool, RV
Park, Projects with the State and the County, Facility Maintenance, JLA, to give updates
on status of Fair Progress/ Changes, Upcoming Events, and New Ideas.
7.5.1 Information, Review, and Discussion
JLA numbers to date: Swine 70, Turkey 15, Steers 21, Goats 20, Sheep 33.
Fairtime contracts Are going good. 15 food, 7 Grounds, 2 Sportsman
Gym heater: Should be complete next week
Pool: Operational
Staff Training: April Hope and Debbie ShoWorks
Laundromat: Floors, sheetrock done.
Almost ready to install machines, likely next month.
8.0 DIRECTORS COMMENTS/QUESTIONS:
BROWN: I'm happy.
BUSH: Asked about the grandstand fencing, in disrepair. Can we fix that, and what's going on
with the weeds? Reed: We repair the fencing in sections, up by the office that was repaired last
year. We will start that section this year. It's been too wet. As things dry up we will weedeat and
spray.
DEWELL: Absent
DONATI: Can we think of something to put in that grassy area over by the Grandstand? It seems
like a wasted space. Something to think about.
JERNIGAN: Absent
JONES:
KIMMELSHUE: Keep up the good work
WHEELER:
4
10.0 ADJOURN REGULAR MEETING OF THE BUTTE COUNTY FAIR ASSOCIATION:
11.0 CALL CLOSED SESSION TO ORDER:
11.1 Public Employee Employment, Appointment, Recruitment, Performance
Evaluations, including goals, pursuant to Government Code Section 54957
11.0 RECONVENE REGULAR BOARD MEETING:
11.1. Report on Closed session, action, direction or information only.
9.0 NEXT MEETING OF THE BOARD OF DIRECTORS:
April 9, 2024 6PM
10.0 ADJOURN 7:29 PM
Respectfully Submitted By Vanessa Wilson
Approved by _________________________________________________
Board President Date
5
Minutes
BUTTE COUNTY FAIR ASSOCIATION
REGULAR BOARD OF DIRECTORS
May 14, 2024 at 6:00 p.m.
Regular Meeting
1.0 CALL TO ORDER – 6:05 PM
1.1 Roll Call of Directors: BROWN, BUSH, AB, DEWELL, DONATI, JERNIGAN , JONES,
KIMMELSHUE and WHEELER
1.2 Recognition of Others Present: Matt Reed, Vanessa Wilson, Rob Ramey, Ralph
Wilkerson, and Catilina Snachez
1.3 Pledge of Allegiance to the Flag of the United States of America
1.4 Disclosure of Ex Parte Communications: None
2.0 CONSENT AGENDA ITEMS 2.1 THROUGH 2.6
2.1 Declaration of a Quorum
2.2 Excused Absences None
2.3 Approval of Association Minutes: April 9, 2024 Regular Meeting Minutes Page 5-9
2.3.1. Motion to approve the April 9, 2024 Minutes
2.3.1.1. First Jernigan Second Donati
Vote: Ayes: 6 Nays 0 Absent 1 Abstain 0
2.4 Correspondence: Letter regarding MBC Complaint Form Accessibility
2.5 Interim Events Calendar: Pg 10
2.5.1 70 contracts to date.
Next 60 days: Goat show, Train Show, Circus, BCFB BBQ , Dog Show.
2.6 Motion to approve the Consent Agenda
2.6.1 First Kimmelshue Second Brown
Vote: Ayes: 6 Nays:0 Absent:1
3.0 ACTION TO BE TAKEN ON ITEMS PULLED FROM THE CONSENT AGENDA
3.1 Item(s) pulled from Consent Agenda none
Motion to approve action as needed
4.0 COMMUNICATIONS FROM THE FLOOR: Presentations will be limited to five minutes. State
Law prohibits the Fair Board of Directors from voting on any item presented if it is not listed
on the agenda. Persons other than board members wishing to discuss agenda items may do
so at any time the item appears on the agenda. The Board President has the option of
moving the sequence of agenda items to meet time constraints and other circumstances as
needed.
4.1 Catilina Sanchez a member of Miss Butte County Advisory Committee came in to
discuss the MBC program as a whole. Their vision, the progress of the committee to date,
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Overall impact within the community. All the hard work that has gone into the
handbook/rulebook are the changes needed to to set clear expectations of all; Members,
Directors, Court Members, Judges, Tally Keepers,, etc.
The hard work done today will surely alleviate potential headaches, later.
5.0 CEO REPORT PROVIDED BY CEO MATT REED
The report is to provide insights into Fair Association Activity including Pool, RV Park, Projects
with the State and the County, Facility Maintenance, JLA, to give updates on status of Fair
Progress/ Changes, Upcoming Events, and New Ideas.
5.1 NewBook, to help manage RV Park. Farmers Hall New Gym floor is complete,
floor paid for by the GIBT foundation, we will share the cost of the protective wood
sheet covering for the fair. Laundry update: Keys/Bluetooth chips.
Fair Updates:
Thursday Team Roping, Friday Bulls and Broncs, Saturday LANCO, Sunday Derby
and Sunday La Familia Day Dance competition, and live music courtyard stage.
Sponsor/ Buyer Dinner Wednesday Aug 21- Budget 5k-Volunteer Appreciation
dinner August 14.
Contracts: 21 Grounds vendors, 17 Food, 9 Sportsmans expo, 12 Gold Sponsors, 5
Blue, 1 Friend of Fair.
6.0 NEW BUSINESS
6.1 CHANGING AUCTION FROM LIVE TO LIVE/VIDEO AUCTION
Rob Ramey presented information to the Directors. Discussed easy access to people
that cannot make it fair. The ability to do add ons, the kids learn about marketing. This can
potentially increase sale by 85K
6.1.1 Information, Review, Discussion, Accept and or Approve.
6.1.1.1 Motion to Approve Auction to Live & Video
6.1.1.1.1 First Dewell Second Wheeler
Vote: Ayes: 6 Nays: 0 Absent 1
7.0 OLD BUSINESS
7.1 BUTTE COUNTY EMERGENCY SHELTER MOU
7.1.1 Tabled. Waiting on Butte County to send an update.
Butte County has provided an MOU for use of ground during an emergency disaster. This
contract is from 2023-2026 and must be reviewed by the board.
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8.0 CONTRACTS/AGREEMENTS:
8.1 SCHOOL DISTRICT/FARMERS HALL CONTRACT TABLED
Information, Review, Discussion, Accept and/or and Approve.
8.1.1 Tabled until Kern and Reed can meet to discuss.
8.1.1. Motion to approve Farmers Hall Contract, if needed
8.1.1.1. First Second
Vote: Ayes: Nays: Absent:
9.0 REPORTS:
9.1 FINANCIAL REPORT Page 11-17
The Financial Report is presented by the Fair CEO, Matt Reed who will answer questions and
provide updates where appropriate. Board approval requested of the Financial Report.
Information, Review, Discussion, Accept and/or and Approve.
9.1.1. Motion to approve the Financial Report
9.1.1.1. First Jernigan Second Dewell
Vote: Ayes: 6 Nays: 0 Absent: 1
7.2 LIVESTOCK COMMITTEE REPORT: Please see Livestock Committee Meeting Minutes
Information,Discussion, Review, Accept and/ or Approve, if needed
7.2.1 Motion to approve Livestock Committee Report, Recommendations.
8.2.1.1 First ________Second________ Vote:Ayes:__ Nays:__
7.3 ENTERTAINMENT COMMITTEE REPORT: Please see Committee Meeting Minutes
Information, Discussion, Review, Accept and/ or Approve, if needed.
7.3.1 Motion to approve Entertainment Committee Report
7.3.1.1 First ________Second________ Vote:Ayes:__ Nays:__
7.4 FACILITIES/TAILGATE COMMITTEE REPORT:
Discussion, Review, accept and/ or Approve, if needed.
8.4.1 Motion to approve Finance/Tailgate Committee Report
8.4.1.1 First ________Second________ Vote:Ayes:__ Nays:_
7.5 FINANCE COMMITTEE:
7.5.1 Information, Review, Discussion, Accept and/or and Approve.
7.5.1.1 Motion to approve Finance Committee Report
7.5.1.1.1 First_____ Second: ______ Vote : Ayes: ___Nays:___
9.0 DIRECTORS COMMENTS/QUESTIONS:
BROWN: None
BUSH: Absent
DEWELL: Working hard Matt Ty
DONATI: None
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JERNIGAN: None
JONES: Good Job Matt & Vanessa
KIMMELSHUE: None
WHEELER: None
10.0 ADJOURN REGULAR MEETING OF THE BUTTE COUNTY FAIR ASSOCIATION: 7:56 PM
11.0 CALL CLOSED SESSION TO ORDER: 7:56 PM
11.1 RV TENANT UNABLE TO PAY RATE INCREASE.
11.1.1 Notice was sent out January 12, 2024, See notice:
Please be advised that monthly RV rates will increase on April 1, 2024.
New Rates:
$600.00 if paid by cash or check.
$625.00 if paid by credit or debit card.
If you have any questions or concerns please direct them to Matt or Vanessa.
We appreciate you staying with us.
11.1.1: Information, Discussion, Review, Accept and/ or Approve, if
needed.
11.1.1.1: Motion to approve, if needed
12.0 RECONVENE REGULAR BOARD MEETING:
12.1 Report on Closed session, action, direction or information
12.1.1 Direction Given, No action taken.
13.0 NEXT MEETING OF THE BOARD OF DIRECTORS: June 11, 2024 @ 6PM
14.0 ADJOURN 8:06 PM
Respectfully Submitted By Vanessa Wilson
Approved by _______________________________________________________
Board President Date
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