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Home My WebLink AboutMISC16-0003 Approved ConditionsConditions of Approval Festival License for Chico Community Shelter Partnership on APNs 058-350-001, 002, 003 and 058-230-010, File # MISC16-0003: An application for a Festival License to allow a three- day outdoor festival on Friday, Saturday and Sunday, June 24 -26, 2016, from 4:00 p.m. to 12:00 a.m. each day. The festival will have a maximum of 300-500 spectators, participants and other attendees per day. I. CONDITIONS OF APPROVAL: Planning Division 1. Applicant shall obtain the appropriate ABC license if alcohol is sold at the event and follow all applicable regulations. 2. Applicant shall provide sufficient onsite security personnel each possessing a valid California Department of Consumer Affairs Bureau of Security and Investigative Services Security Guard Registration. 3. Amplified sound shall be limited to the hours between 4:00 p.m. and 12:00 a.m. on Friday, June 24th and Saturday, June 25th and between 4:00 p.m. and 10:00 p.m. on Sunday, June 28th. 4. The applicant shall provide a name and phone number for an on-site contact during the festival hours. Environmental Health Division 5. Applicant shall satisfy all Environmental Health Requirements for Community Event Organizer and Vendor permits. Applicant is encouraged to consult with Environmental Health Consumer Protection staff as early in the event planning process as possible to ensure compliance with permit requirements. Applications must be submitted at least two weeks prior to your event to ensure adequate time to contact and permit food vendors. Any vendors who have not been contacted/permitted may not operate at your event. Please work with Environmental Health Specialist Kimberly Hunt (phone (530) 538-5329; email KHunt@buttecounty.net) to ensure that your vendors are properly permitted. She may require additional hand-washing stations. 6. Applicant shall provide documentation of the proposed source of potable water, including bacteriological test results and verification of availability of adequate quantity of potable water if an onsite well is to be used. Provide information regarding handling of potable water, i.e. will portable containers be used for transportation of water, how containers will be cleaned and sanitized, etc. Inspection of water system may be required to verify source protection and adequacy of backflow prevention devices, if needed. 7. Applicant shall provide details regarding proposed management of solid waste, i.e. will a permitted solid waste hauler provide and remove dumpsters? Which vendor, how many dumpsters, etc. 8. Applicant shall provide information regarding portable toilet facilities and related hand washing stations. 9. Applicant shall provide information regarding proposed handling of wastewater generated from temporary food facilities and other activities to the satisfaction of the Environmental Health Division. 10. Applicant shall provide a site map that includes all event facilities, location of food vendors, the location of all restrooms and portable toilet facilities, all hand washing stations, all solid waste receptacles and dumpsters. Applicant may be required by other divisions to provide further information on site map. Please provide an updated site map showing these items. Public Works 11. An encroachment Permit will be required for sign placement in the County’s right of way. To secure an application, please contact the Butte County Public Works at (530) 538- 7681. 12. In the northbound direction, multiple advance warning signs alerting travelers of the event traffic would be beneficial due to sight distance concerns in that direction. Advance warning signs shall also be placed in the southbound direction warning travelers of “event traffic ahead” or something similar. 13. The owner/operator shall contact California Highway Patrol prior to the event and let them know hours of operation. 14. Applicant shall make the entrance to the event site from Concow Road highly visible. 15. Applicant shall place the fee attendant/parking kiosk far from the highway. It appears as though the property/driveway can allow for vehicles to enter the property and move towards the parking/camping area far from the highway without the need to stop vehicles near the driveway entrance. 16. All direction by volunteers to attendants/drivers should take place in a location that would allow vehicles to queue up without spilling onto the county road. There should be no need to stop a vehicle at the county road/driveway intersection. A vehicle shall be able to leave the county road and enter the property without needing to stop and receive direction from a volunteer. 17. Parking is prohibited along Concow Road. No parking signage shall be identified and installed to the satisfaction of the Butte County Department of Public Works. Butte County Fire/California Department of Forestry 18. Campfires are prohibited except in the main fire ring in the South-East portion of the event location. a. No fires allowed if wind speed exceeds 10 mph, or other hazardous conditions exist. b. Clear 10' around fire pit to bare dirt or rock, clear area surrounding fire pit area to very short grass (preferably green grass) c. You (the event promoter) may be responsible for any damage caused by fire on or leaving your property 19. Provide a detailed map of the event location that includes: traffic flow, roads, turnouts, locations of all activities, etc. 20. Provide an emergency plan that includes: evacuation procedure in the event of an emergency, procedure for isolated medical emergencies, and procedure for any other type of emergency and training procedures for staff on how to implement the emergency plan. 21. An inspection will take place at your facility approximately 1 week before the event to verify these conditions. California Highway Patrol 22. Vehicles shall exclusively utilize the available off-street parking indicated on the facility map submitted with the application and the applicant shall place appropriate signing shall be placed on Concow Road to direct vehicles to utilize the designated off-street parking. In the absence of this signing, we would then consider requiring the Permitee to provide active traffic control personnel. 23. Applicant shall place a minimum of four signs on Concow Road, a minimum of two in each direction, to warn traffic approaching the entrance to festival site. The signs should convey the presence of cross traffic ahead, or an event in progress. The signs should be placed in a position where they give ample opportunity for approaching motorists to reduce their speed and heighten their awareness for the presence of vehicle or pedestrian hazards. The applicant shall provide their own signs. Butte County Air Quality Management District 24. Adequate dust control, in compliance with District Rule 200 – Nuisance and Rule 205 – Fugitive Dust, is required. Risk Management 25. Hold Harmless. To the fullest extent permitted by law, Festival Operator shall hold harmless, defend at its own expense, and indemnity County of Butte, its officers, employees, agents and volunteers, against any and all liability, claims, losses, damages or expenses, including reasonable attorney fees, arising from all acts or omissions to act by Festival Operator or its officers, agents, or employees in rendering services under this contract, excluding, however, such liability, claims, losses, damages or expenses arising from County of Butte’s sole negligence or willful acts. 26. Insurance and Performance Bond. Festival Operator agrees to have and maintain the insurance policies set forth in Attachment I to this Permit entitled “INSURANCE AND PERFORMANCE BOND REQUIREMENTS”, which is attached hereto and incorporated therein. All policies, endorsements, certificates and performance bond shall be subject to approval of the County as to form and content. These requirements are subject to amendment or waiver only if so approved by the County. A lapse in any required insurance or performance bond during this Permit shall be a breach of the provisions of this Permit, which could result in immediate revocation of the Permit. In addition Festival Operator agrees to procure a Performance Bond prepared by a corporate bonding company authorized to do business in the State of California, indemnifying County of Butte and owners of property adjoining the outdoor festival site for all costs necessitated by such activity to clean up and/or remove debris, trash, garbage, or other waste in and around the premises. Such bond shall be in the amount of $6,000.00. Tax Collector 27. Prior to the festival and upon completion of the required conditions, the applicant shall pay to the Tax Collector, a license fee of $150.00 per day for each day the festival is scheduled. Revocation of license 28. The Butte County Board of Supervisors or its designee shall have the right to revoke any license issued pursuant to Chapter 12, Article III, Section 12-31 of the Butte County Code.